Office Administrator (Secretary) Jobs – Ministry of Works and Transport

Organization: Ministry of
Works and Transport
Project Name: Standard Gauge
Railway Project
Duty Station: Kampala, Uganda
About US:
The Government of Uganda through the Ministry of Works and Transport is
spearheading the development of the Standard Gauge Railway (SGR) network. The
SGR project is being implemented over five (5) years as a regional project with
Uganda’s partner states of Kenya, Rwanda and South Sudan. The objective of
developing the SGR network is to provide a modern, fast, reliable, efficient,
and high capacity railway transport system as a seamless single railway operation.
Job Summary: The Office
Administrator (Secretary) will provide administrative support and secretarial
services to the assigned office(s).
Key Duties and
Responsibilities: 
  • Take dictation, transcribe and present
    accurate and error free work
  • The Secretary will attend to callers
    either in person or on telephone
  • The jobholder will also organize meetings,
    take minutes and convey decisions of such meetings to relevant offices/
    officers
  • Ensure timely responses to inquiries and
    correspondences to and from office
  • Receive incoming mail and supervise
    dispatch of outgoing mail
  • Provide office managerial services which
    include ensuring cleanliness and orderliness of the office, managing
    records in accordance with established procedure, requisitioning and managing
    office stationery and equipment.
  • Perform any other duties as assigned from
    time to time. 
     
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Office
    Administrator (Secretary) should hold a Bachelor’s (Hons) Degree in
    Secretarial Studies, Administrative and Secretarial Science/ Office and
    Information Management from a recognised institution.
  • A minimum of two years’ experience as a
    Secretary or similar position in a busy public or private sector
    organization.
  • Computer literacy i.e. proficiency in MS
    Office.
  • Personal Competencies: ethics
    and integrity, office management skills, effective communication;
    interpersonal skills, result orientation; computer literacy skills
How to Apply:
All suitably qualified and interested Ugandans should send written
applications with letters of recommendation from either the current or previous
employer(s) covering the last three consecutive years of employment, copies of
academic certificates & transcripts, previous and current appointment
letters, curriculum vitae, and a recent passport size colour photograph.
Applications should be addressed to:-
The Project Coordinator, Standard Gauge Railway Project,
P. O. Box 27756, Kampala. Uganda
Applications should be delivered to the …New Vision Offices…
Note:
  • Only shortlisted candidates will be
    contacted and Canvassing or lobbying by applicants will lead to
    disqualification.
  • Candidates who present forged
    documents/testimonials will be arrested and prosecuted.
  • Envelopes containing applications should
    be clearly marked with both the position applied for and duty station.
Deadline: 28th September 2016
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