Job Title: Office Administrative Assistant
Organisation: Makerere
University Walter Reed Project (MUWRP)
University Walter Reed Project (MUWRP)
Duty Station: Uganda
Reports to: Field
Administrator
Administrator
Position Number:
MUWRP-021/016
MUWRP-021/016
About US:
The Makerere University Walter Reed Project (MUWRP) is a non-profit HIV
research program that was established in 2002 as a result of a memorandum of
understanding between Makerere University and The Henry M. Jackson foundation
for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of
MUWRP is to develop, evaluate and provide interventions to mitigate disease
threats of public health importance to Uganda. Activities include; vaccine
development and building of vaccine testing capability in Uganda, conducting of
epidemiological and basic research and provision of HIV Treatment, care and
support in Kayunga, Mukono and Buvuma Districts.
research program that was established in 2002 as a result of a memorandum of
understanding between Makerere University and The Henry M. Jackson foundation
for Advancement of Military Medicine Inc. of USA (HJF). The primary purpose of
MUWRP is to develop, evaluate and provide interventions to mitigate disease
threats of public health importance to Uganda. Activities include; vaccine
development and building of vaccine testing capability in Uganda, conducting of
epidemiological and basic research and provision of HIV Treatment, care and
support in Kayunga, Mukono and Buvuma Districts.
Job Summary: The Office
Administrative Assistant will provide administrative support to the Makerere
University Walter Reed Project field office in Kayunga and will be charged with
the proper handling of the front desk, ensuring all incoming and out-going
calls are attended to in addition to professionally attending to the project
guests. Additionally, the job holder will administratively support the
operations of the organization by liaising with the Office Assistants to ensure
good office stewardship. Internally the position will interact with all project
staff.
Administrative Assistant will provide administrative support to the Makerere
University Walter Reed Project field office in Kayunga and will be charged with
the proper handling of the front desk, ensuring all incoming and out-going
calls are attended to in addition to professionally attending to the project
guests. Additionally, the job holder will administratively support the
operations of the organization by liaising with the Office Assistants to ensure
good office stewardship. Internally the position will interact with all project
staff.
Key Duties and
Responsibilities:
Responsibilities:
·
The incumbent will receive Research Participants/Visitors
and put them in contact with appropriate person/department.
The incumbent will receive Research Participants/Visitors
and put them in contact with appropriate person/department.
·
The jobholder will receive incoming calls
cheerfully and courteously and direct them to the appropriate staff members.
The jobholder will receive incoming calls
cheerfully and courteously and direct them to the appropriate staff members.
·
Take messages accurately and refer to
person/department involved.
Take messages accurately and refer to
person/department involved.
·
Keep written log of all messages, visitors,
deliveries etc.
Keep written log of all messages, visitors,
deliveries etc.
·
Receive mail, packages etc. and refer to
designated locations.
Receive mail, packages etc. and refer to
designated locations.
·
The Office Administrative Assistant will
maintain an awareness of the location of personnel and activities of the
Project so as to be able to make accurate referrals.
The Office Administrative Assistant will
maintain an awareness of the location of personnel and activities of the
Project so as to be able to make accurate referrals.
·
In charge of the maintenance of the reception
area in a clean and professional manner.
In charge of the maintenance of the reception
area in a clean and professional manner.
·
Offer support in the preparation of meetings and
trainings when requested.
Offer support in the preparation of meetings and
trainings when requested.
·
Assist in up-dating the office notice board.
Assist in up-dating the office notice board.
·
Ensure that Laboratory and clinic coats are
cleaned and delivered on time.
Ensure that Laboratory and clinic coats are
cleaned and delivered on time.
·
Assist with photocopying of training materials
and documents.
Assist with photocopying of training materials
and documents.
·
Perform any other duties as directed by the
Supervisors.
Perform any other duties as directed by the
Supervisors.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate should preferably hold a
degree in Humanity Studies, or its equivalent.
The ideal candidate should preferably hold a
degree in Humanity Studies, or its equivalent.
·
At least two years’ experience in front desk
administration
At least two years’ experience in front desk
administration
·
Excellent telephone etiquette.
Excellent telephone etiquette.
·
Excellent communication and interpersonal skills
Excellent communication and interpersonal skills
·
Highly organized, sensitive to detail and
self-motivated.
Highly organized, sensitive to detail and
self-motivated.
·
High level of integrity
High level of integrity
·
Ability to maintain a high level of
confidentiality.
Ability to maintain a high level of
confidentiality.
·
Use of computers including word processing,
spreadsheets, power point, email and Internet.
Use of computers including word processing,
spreadsheets, power point, email and Internet.
How to Apply:
All suitably qualified and interested candidates should download the application
form, download here,
attach it together with application letters, CVs, Photocopies of academic
qualifications and three professional referees. The position number (Check top
of advert) and preferred location should clearly be stated in the application
letter.
form, download here,
attach it together with application letters, CVs, Photocopies of academic
qualifications and three professional referees. The position number (Check top
of advert) and preferred location should clearly be stated in the application
letter.
Please send applications to:
The Human Resources and Administration Manager
Makerere University Walter Reed Project
Plot 42 Nakasero Road.
P.O. Box 16524 Kampala. Uganda
Deadline: 19th September 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline