Logistics Officer International NGO Jobs – Mercy Corps

Job Title:          Logistics Officer
Organization: Mercy Corps
Duty Station: Kampala,
Uganda
About Mercy Corps:
Mercy Corps is an International NGO that exists to alleviate poverty
and oppression by helping people build secure, productive and just communities.
Mercy Corps has been fully registered in Uganda as an operational NGO.
Currently Mercy Corps has an office in Kampala and is implementing Food
Security programs which comprise of Water and Sanitation, Livelihood and
Agriculture and Conflict Mitigation Management Program in North and North
Eastern Uganda. We implement programs in the northern districts of Pader,
Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA,
Walmart Foundation, SDC, DFID as well as other private donations.
Job Summary: The Logistics
Officer will coordinate asset management, fleet management and warehouse
management functions for the Mercy Corps Kampala office.
Key Duties and
Responsibilities: 
General:
  • Coordinate with program in terms of
    materials distribution planning.
  • Make schedule of deliveries to project
    sites in coordination with the warehouse assistant and program
    departments.
  • Coordinate receipt of materials/tools/equipment
    with procurement in a timely manner as not to delay procurement,
    warehousing and program activities.
  • Ensure quality of materials/equipment and
    tools as per the sample provided by the vendors to operations
    “procurement” department.
  • Daily plan drivers for Kampala office.
Warehousing:
  • Ensure Mercy Corps Warehousing policies
    are in place and make sure donor regulations are implemented over
    commodities received from procurement.
  • Support warehouse assistant in making
    daily commodity movement, tracking, receipt, delivery and recording is
    done properly and timely manner.
  • Support warehouse assistant in weekly and
    monthly warehousing reports.
  • Estimation and calculation of the required
    space for stocking.
  • Preparation of cargos to other field
    offices and project sites.
Transport Management:
  • Daily administrative activities of the MC
    transport pool. Specifically, driver/vehicle scheduling, tracking log
    books, routine and major maintenance of the transport pool;
  • Assist, as required, in the weekly and
    monthly financial and activity reports and verifying accuracy;
  • Offer support in identifying needs and
    weaknesses of the transport pool;
  • Interact with transport contractors, in
    coordination with the Procurement Officer and Operations Director;
  • Prepare the required documentation of
    supplies and transactions are completed to MC standards.
  • In charge of the maintenance of vehicle
    files.
  • Oversight of vehicle rental calendar with
    rental agency including ensuring monthly spreadsheet for rentals is
    accurate.
  • Assist and facilitate any import/export
    activities.
  • Regularly monitor spending on fuel station
    contract in coordination with Transportation Department.
  • Daily coordination of MC logistical and
    transport activities;
Asset Management:
  • The incumbent will act as Asset Controller
    for MC Uganda
  • In charge of the maintenance a
    computerized asset database of all assets belonging to Mercy Corps Uganda
    program (includes coordination with finance department).
  • Offer support in the implementation of
    asset tracking system including use of asset tags, movement of assets and
    upkeep of an asset register.
  • Making of asset MC System as it could be
    centralized through main office Kampala.
  • All other activities as assigned o ensure
    the smooth logistics operation;
  • Conduct himself/herself both professionally
    and personally in such a manner as to bring credit to Mercy Corps and to
    not jeopardize its humanitarian mission in Uganda.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Mercy Corps Logistics
    Officer job opportunity should a Degree in a relevant business field is
    desired.
  • At least three to five years of experience
    in large scale Logistics operation;
  • Excellent organizational skills; ability
    to interact effectively with international and national personnel.
  • Excellent oral and written English skills.
    High computer skills on MS Office programs.
  • Proven ability to multi-task and process
    information into action as to not delay program activities.
  • Broad knowledge and understanding of
    Assets, Transport, property ethics and donor compliance is essential.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Kampala Head Office on 4th Floor Embassy Plaza, Plot
1188-1190 Ggaba Road.
Deadline: 3rd October,
2016
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