The Ugandan Jobline

• The incumbent will manage visitors,
  subscriber members and partners databases with functional emailing serve
  list and telephone contacts
• Offer clerical support including mailing,
  scanning, faxing: photocopying, mail distribution & filing and copying
  to management: Produce and distribute correspondence memos, letters, and
  forms. Maintain electronic and hard copy filing system, Open, sort and
  distribute incoming correspondence; reports, drafts, memos and emails,
  answer calls regarding their inquiries.
• The incumbent will run UNASO’s errands to
  post office, Coordinate and maintain records for staff, office space,
  phones, UNASO credit cards and office keys
• Screen calls; manage UNASO calendars, make
  travel, meeting and event arrangements, board, management and staff, and
  carry out customer relations.
• Ensure a functional HR system at UNASO;
  Maintain employee confidence and protect operations by keeping human
  resource information confidential.
• Maintain employee records and tasks
  involved with hiring employees.
• Offer support in the day-to-day operations
  of the HR functions and duties;
• Process documentation and prepare reports
  relating to personnel activities (staffing, recruitment, training,
  grievances, performance evaluations etc

• The Program/ Executive Assistant should
  preferably hold a Bachelor’s Degree in Business Administration, Office
  Management, Hospitality, secretarial studies or any other related field from
  a recognized institution
• At least three years’ experience in
  related work
• Excellent written and verbal communication
  skills with
• Strong organizational reporting
• Broad knowledge and hands on experience of
  HRIS and HRMS and
• Customer care/public relations  skills

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