Grants Officer Non-profit Careers – Infectious Diseases Research Collaboration (IDRC)

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Job Title:   Grants Officer
Organization: Infectious
Diseases Research Collaboration (IDRC)
Duty Station: Kampala,
Uganda
Reports to: Grants Manager
About US:
The Infectious Diseases Research Collaboration (IDRC) is a non-profit
research organization. IDRC conducts research in infectious diseases including
Malaria, HIV and Tuberculosis. Our studies have led to over 150 publications
and have impacted on the management of infectious diseases in Uganda. IDRC
currently manages over 41 grants with an annual budget of $11 million. IDRC was
established in May 2008 by Ugandan health scientists from Makerere University
College of health sciences, University of California, San Francisco and the
Uganda Ministry of health.
Job Summary: The Grants
Officer will be responsible for providing support to the organizations’ Grant’s
department and activities. The incumbent will strengthen the Grants unit to
work efficiently and effectively through implementation of Grants policies and
practices.
Key Duties and
Responsibilities: 
Monitor project budgets and expenditure:
  • Work closely with budget holders to ensure
    that they have the required knowledge and information about their budgets.
  • Regularly monitor expenditure to avoid
    budget overruns.
  • Validating system generated reports
    regularly to ensure accuracy of project reports.
Follow up on Invoice Reimbursements:
  • Maintain a log of monthly invoices and
    their respective reimbursements.
  • Ensure that Income received is readily is
    posted.
  • Give an update to the Finance Manager
    about invoice reimbursement/incomes not received to enable timely follow
    up.
Project Close Outs:
  • Coordinating and preparing project close
    out reports in consultation with the Finance, Human Resource, Procurement,
    Administration and Regulatory offices.
  • Timely communication with Department heads
    about project end date to ensure timely close out as stated in the Notice
    of Grant award.
Participate in financial, accounting and budget processes:
  • Actively participate in budget formulation
    for all projects.
  • Use NAVISION to check transactions &
    expenses that have been posted to correct activity codes.
  • Conducting site visits to monitor project
    implementation and conducting refresher trainings for Budget Holders and
    Project Managers. 
Ensure proper storage of project/grants office documents:
Filing subcontracts, monthly expenditure reports, information on project income
and any other information that is relevant for Grants administration.
Ensure compliance with Funder requirements at all time:
Communicating and updating staff members about new regulations
Key Result Areas:
  • Project close out reports
  • Monthly validated Budget vs. Expenditure
    reports
  • Detailed monthly report on Incomes
    received
  • Storage of Grant documents.
  • Ensuring compliance with Funder
    requirements.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Grants Officer
    job opportunity must hold a Bachelor of Business Administration
    (Accounting) or Bachelor of Commerce (Accounting).
  • Professional qualification (ACCA and or
    CPA) is an added advantage.
  • A minimum of three years working
    experience in a busy Grants and Finance department.
  • Computer literacy i.e. knowledge of
    Navision accounting system and other Microsoft programs that can support
    day-to-day work.
  • Broad knowledge and understanding of the
    Grant Management Cycle
  • Excellent oral and written communication
    skills
  • Demonstrated drive and results oriented
  • Integrity and ability to develop a
    productive working relationship.
  • Exhibit commitment to high professional
    ethical standards
  • Excels at operating in a fast and diverse
    environment
How to Apply:
All suitably qualified and interested candidates are encouraged to send
typed letters of application together with updated CVs, two reference letters
from past employers and or immediate supervisors plus copies of academic
certificates to:
The Human Resource Manager,
Infectious Diseases Research Collaboration (IDRC),
Plot 2C, Nakasero Hill Road next to Uganda Blood Bank.
P. O Box 7475, Kampala, Uganda
Deadline: 29th
September 2016
NB: If you do not hear
from us three weeks after the deadline of this advert, kindly consider your application
unsuccessful.

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