Fresher USAID Accounts Officer-Cash Jobs – Malaria Consortium

Organization: Malaria
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Duty Station: Kampala,
Uganda
Reports to: Senior
Accountant
Salary: USD 11,520 gross per
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Accounts
Officer-Cash will offer a service as a cashier to the MAPD Project team whilst
safeguarding the project’s cash resources. The Accounts Officer – Cash is
responsible for checking the accuracy of all cash transactions and disbursing
cash as requested in accordance with the organisation’s financial policy and
process.
Key Duties and
Responsibilities: 
Finance work: 30%
·        
Support
the finance section as a cashier by delivering and withdrawal of open
cheques, take collections after issuing proper receipts and make deposit of all
cash collections in a timely, honest and trust worthy manner.
·        
Responsible
for safeguarding the organisation resources by scrutinising payment
requests and advising the Financial Accountant of any issues
·        
Guiding
the Financial Accountant on the arising financial matters and sharing areas of
concern suggesting solutions
·        
Arrange
for timely bank transfers to the field offices, check approval by budget
holders and ensure proper accounting of transfers
Suppliers Invoice- 25%
·        
Prepare
cheque or cash payments and obtain approval by the authorised MC personnel.
·        
Post
payments onto PSF general ledger.
Operations related work: 25%
·        
Be
responsible for issuing travel advances to project managers, consultants
and/or any other staff travels and reconciliation of the same on return and chasing
up for trip reports
·        
Assist
in issuing payments to trainers, facilitators and consultants both in-house and
in the field when there is staff shortage in the Project Support
section.
·        
In
charge of archiving all finance documents and ensuring that they are in safe
custody and easily accessible by the finance team
Petty Cash: 15%
·        
In
charge of keeping Petty cash using imprest record, making requisitions
and reviewing issues as approved by an authorised MC personnel.
·        
Count
Petty Cash on a monthly basis with Financial Accountant.
·        
Post
into General ledger all petty cash vouchers.
Payroll (5%)
·        
Process
payroll monthly, printing and filing necessary reports
·        
Process
automatic payment of staff on 25th day of the month (or nearest working day)
·        
Allocate
and code payroll information to PSF
Qualifications, Skills and
Experience:
·        
The applicant for the Malaria Consortium USAID
MAPD Accounts Officer-Cash job opportunity should hold a Bachelor’s degree in Accounting
·        
One
year of related work experience
·        
Working
knowledge of accounting software
·        
Working
knowledge of NGO sector is desired
·        
Working knowledge
and experience in using at least 1 accounting package
·        
Knowledge
and experience using MS-Office packages
·        
Fluent
in English, excellent communication skills, both written and verbal;
·        
Flexible
in approach to tasks and working hours
·        
Excellent analytical skills
·        
Good
excel and other software skills
·        
Keen
attention to detail
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
·        
Puts
in effort required to ensure the delivery of own work and objectives to meet
(and exceed) expectations
·        
Strong
self management of time and effort
·        
Checks
own work to ensure quality Analysis and use of information
Gathers information and identifies problems effectively: Interprets basic written information
·        
Attentive
to detail
·        
Follows
guidelines to identify issues
·        
Recognises
problems within their remit
·        
Uses
appropriate methods for gathering and summarising data
Interpersonal and communications: Listens and clearly presents
information
·        
Actively
listens and pays attention
·        
Presents
information and facts in a logical way
·        
Shares
information willingly and on a timely basis
·        
Communicates
honestly, respectfully and sensitively
Collaboration and partnering:
Is a good and effective team player
·        
Is as
a good and effective team player
·        
Knows
who their customers are and their requirements.
·        
Respects
and listens to different views/opinions
·        
Actively
collaborates across teams to achieve objectives and develop own thinking
·        
Proactive
in providing and seeking support from team members
Leading and motivating people: Manages own development and
seeks opportunities
·        
Actively
manages own development and performance positively
·        
Learns
lessons from successes and failures
·        
Seeks
and explores opportunities within Malaria Consortium which develop
skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and
adapts
·        
Recognises
limitations and take steps to manage any resulting pressure or stress
·        
Remains
focused on objectives and goal in a rapidly changing environment
·        
Takes
responsibility for own work and for the impact of own actions
Living the Values: Promotes Malaria Consortium values amongst
peers
·        
Shows
a readiness to promote Malaria Consortium’s values amongst peers
·        
Promotes
ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and
thinking and sector awareness:
Manages own workload effectively
·        
Plans
and manages own workload effectively
·        
Is
familiar with Malaria Consortium’s mission and current strategic plan.
·        
Understands
own contribution to Malaria Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
Deadline: 16th
September 2016 by 2:30 pm
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