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Fresher UN Associate Finance Officer Jobs – United Nations Regional Service Centre Entebbe (RSCE)
Job Title: Associate Finance Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: 66276
Reports to: Chief of Unit
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
Under the general supervision of the Chief of Unit, the Associate Finance
Officer will be responsible for the following duties:
Under the general supervision of the Chief of Unit, the Associate Finance
Officer will be responsible for the following duties:
·
Regularly check monthly/quarterly and yearly
mission accounts, accounts receivables and payables for submission to UN
Headquarters. Review and reconcile various clearing accounts and investigate
erroneous/invalid entries to take appropriate corrective accounting action.
Record bank charges, revaluation, exchange rate between the bank and UN rates
and other transactions. Perform bank reconciliation on a daily basis. Check and
post all obligations issued by other units in Umoja. Coordinate with agencies and
other organizations to settle debit advices received or send debit advices,
ensuring payments are made and accounts effectively reconciled. Review and
process payments through UNDP service clearing account.
Regularly check monthly/quarterly and yearly
mission accounts, accounts receivables and payables for submission to UN
Headquarters. Review and reconcile various clearing accounts and investigate
erroneous/invalid entries to take appropriate corrective accounting action.
Record bank charges, revaluation, exchange rate between the bank and UN rates
and other transactions. Perform bank reconciliation on a daily basis. Check and
post all obligations issued by other units in Umoja. Coordinate with agencies and
other organizations to settle debit advices received or send debit advices,
ensuring payments are made and accounts effectively reconciled. Review and
process payments through UNDP service clearing account.
·
The incumbent will review various vouchers and accounting
transactions, e.g. payroll, payment of staff entitlements, final payments,
travel claims, vendor invoices, agencies, etc., to ensure conformity and
adherence to relevant staff rules, financial regulations and rules of the UN.
Ensure that staff entitlements such as monthly salary, final payments, home
leave and DSA payments are processed accurately and according to the rules and
regulations. Process National staff medical claims and Personnel Action.
Monitor Pension Fund reports for National Staff and prepare year-end report for
submission to New York.
The incumbent will review various vouchers and accounting
transactions, e.g. payroll, payment of staff entitlements, final payments,
travel claims, vendor invoices, agencies, etc., to ensure conformity and
adherence to relevant staff rules, financial regulations and rules of the UN.
Ensure that staff entitlements such as monthly salary, final payments, home
leave and DSA payments are processed accurately and according to the rules and
regulations. Process National staff medical claims and Personnel Action.
Monitor Pension Fund reports for National Staff and prepare year-end report for
submission to New York.
·
Review payments to vendors for goods and
services, including checking of payments for accuracy and correcting any
discrepancies. Post transactions in Umoja.
Review payments to vendors for goods and
services, including checking of payments for accuracy and correcting any
discrepancies. Post transactions in Umoja.
·
Keenly review Vendors invoices and post them in
Umoja. Liaise with Procurement and other units on any pending issues regarding
contracts and purchase orders. Review and check petty cash and imprest fund
reimbursements and create reimbursement transactions in Umoja. Liaise with
custodians on data entry to ensure data is in accordance with the accounting
procedures and Financial Rules and Regulations.
Keenly review Vendors invoices and post them in
Umoja. Liaise with Procurement and other units on any pending issues regarding
contracts and purchase orders. Review and check petty cash and imprest fund
reimbursements and create reimbursement transactions in Umoja. Liaise with
custodians on data entry to ensure data is in accordance with the accounting
procedures and Financial Rules and Regulations.
·
Ensure that house bank accounts has sufficient
funds at all times to cover all the client mission’s day to day operational
requirements and regular payments assigned to it. Prepare and disburse
payments/cheques. Prepare receipts and deposit slips for all incoming funds.
Assist in cash management, including preparing cash flow forecasts. Assist to
make sure cash in vault are accounted for on a daily basis. Respond to queries
from staff members and third parties. Supervise General Service or National
Staff as required.
Ensure that house bank accounts has sufficient
funds at all times to cover all the client mission’s day to day operational
requirements and regular payments assigned to it. Prepare and disburse
payments/cheques. Prepare receipts and deposit slips for all incoming funds.
Assist in cash management, including preparing cash flow forecasts. Assist to
make sure cash in vault are accounted for on a daily basis. Respond to queries
from staff members and third parties. Supervise General Service or National
Staff as required.
·
Perform any other related duties as assigned.
Perform any other related duties as assigned.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations Associate
Finance Officer job opportunity should hold a first-level university degree in
business or public administration, finance, accounting or related field.
The ideal candidate for the United Nations Associate
Finance Officer job opportunity should hold a first-level university degree in
business or public administration, finance, accounting or related field.
·
At least two years of progressively responsible
experience in public administration, finance, accounting or related area is
required. Experience with an international organization is desirable.
At least two years of progressively responsible
experience in public administration, finance, accounting or related area is
required. Experience with an international organization is desirable.
·
Languages: Fluency in English is
required.
Languages: Fluency in English is
required.
Personal Competencies:
·
Professionalism: Ability to identify
and resolve budgetary problems and identify sources for data collection. Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
Professionalism: Ability to identify
and resolve budgetary problems and identify sources for data collection. Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
·
Planning and Organisation: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Planning and Organisation: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.
Client Orientation: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.
NB: No experience is required
for candidates who have passed a United Nations Competitive Recruitment
Examination
for candidates who have passed a United Nations Competitive Recruitment
Examination
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 14th
September 2016
September 2016
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