Fresher Supply Supervisor Jobs – United States US Embassy / Mission

Job Title:          Supply Supervisor
Organisation: United States
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary Grade: FSN-7 (Ugshs 46,440,981
p.a inclusive of allowances)
Vacancy Announcement Number:
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International
Development (USAID)
Centers for Disease Control (CDC)
Peace Corps
Job Summary: The Supply
Supervisor manages the Expendable supply clerks, and is the main person in
charge of, and managing of the expendables warehouse.  The total value of expendable supplies is $15
million.  The incumbent will deal with
employees of all agencies (U.S. Direct Hires and FSNs) in person on the phone or
via e-mail.
Key Duties and Responsibilities:
  • The Supply Supervisor maintains a running
    record of all supplies in the expendable warehouse.  Handles all expendable requests for
    office and Maintenance supplies, and is responsible for the movement of
    all supplies in and out of the supplies store ensuring appropriate
    personnel sign approvals and receipts of goods.
  • The Supply Supervisor is responsible for
    monitoring of all the Expendable supplies stock levels, maintain minimum
    stocks especially for the most consumed items and places orders to
    replenish the stock on time.  He
    should be able to follow up the outstanding orders for the Expendable
    supplies with both procurement and or the Shipping office. Responsible for
    implementing automatic renewals of expendable supplies in Integrated
    Logistics Management System.                                                                       
  • The Supply Supervisor has to make sure
    that supplies warehouse is in a tidy and orderly fashion at all times and
    is responsible for receiving, packing and storing of new stocks and to
    ensure that the storage area of supplies store is kept in order and that
    supplies are protected from dirt and dust. 
    Respond in a timely fashion to all in-coming requests and will be
    responsible for approving these requests before the supply clerks can act
    on the same. Coordinate with customers regarding delivery and notification
    of any items that are not being supplied.
  • During the inventory period, help the
    inventory takers in counting and reconciliation.  At this time also make sure to identify
    outdated stock of supplies and have it isolated for disposal in the right
    and acceptable form.                                    
  • Back-Up Duties:  Fill in for the Supervisor in the
    Non-expendable warehouse when that person is absent, and other duties as
    will be directed.
Qualifications, Skills and
NOTE:  All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
  • The applicants for the United US Embassy Supply
    Supervisor job opportunity should completed secondary school education O
    and A level with a diploma in business management, stores, supplies,
    procurement or logistical management.
  • At least two years relevant experience in
    warehouse management, related work is required with emphasis on practical
    hands-on responsibility. 
  • Broad working knowledge of warehouse
    management including: overseeing
    human resources; receiving and issuing of supplies; storage of goods;
    control of stock movement; documentation flow; detecting and dealing with
    stock losses; health and safety; security; quality control; record keeping
    and reporting; disposal of obsolete and damaged goods; reverse logistics –
    return of goods and exit strategy in the event of downscaling or shutting
    down operations.
  • Must be tactful, yet effective, in dealing
    with American personnel relative to inventories of household furnishings
    and equipment. 
  • Possess basic typing and computer skills.
  • Language Proficiency:  Level III English ability (good working
    knowledge) is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 3rd October
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation.  The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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