Job Title: Records Officer
Organisation:
PricewaterhouseCoopers (PwC)
PricewaterhouseCoopers (PwC)
Duty Station: Kampala,
Uganda
Uganda
Reference Number:
129-UGA00022
129-UGA00022
About PwC:
PricewaterhouseCoopers (PwC) supports organisations and individuals
create the value they’re looking for. We’re a network of firms in 157 countries
with more than 208,000 people who are committed to delivering quality in
assurance, tax and advisory services. Our purpose is to build trust in society
and solve important problems. Our in-depth knowledge and understanding of
operating environments in Uganda and the region enables us to put ourselves in
our clients’ shoes and offer truly tailored Tax, Assurance and Advisory
solutions to unique business challenges.
create the value they’re looking for. We’re a network of firms in 157 countries
with more than 208,000 people who are committed to delivering quality in
assurance, tax and advisory services. Our purpose is to build trust in society
and solve important problems. Our in-depth knowledge and understanding of
operating environments in Uganda and the region enables us to put ourselves in
our clients’ shoes and offer truly tailored Tax, Assurance and Advisory
solutions to unique business challenges.
About Voucher Plus Project:
Abt Associates has sub-contracted PwC as the Voucher Management Agent
(VMA) that will manage the entire cycle of the voucher program from printing
and distribution of vouchers to partners, contracting of Voucher Service
Providers (VSPs), redemption of vouchers and payment of authenticated claims to
VSPs. Uganda Voucher Plus Activity is a 5 year maternal health voucher program.
The program will distribute approximately 385,000 vouchers to poor pregnant
mothers in Eastern and Northern Uganda.
(VMA) that will manage the entire cycle of the voucher program from printing
and distribution of vouchers to partners, contracting of Voucher Service
Providers (VSPs), redemption of vouchers and payment of authenticated claims to
VSPs. Uganda Voucher Plus Activity is a 5 year maternal health voucher program.
The program will distribute approximately 385,000 vouchers to poor pregnant
mothers in Eastern and Northern Uganda.
Job Summary: The Records
Officer will manage all claim records from the point of receipt to archive and
in accordance with agreed procedures. The incumbent will receive claims, stamp
“received”, allocate the claims received to data entrants and retaining a
record of claims which have been given to individual data entrants. He/She will
reconcile the number of claims entered by each data entrant with a location.
He/She will store away the entered claims. The Records Officer will
retrieve/provide access to claims records whenever required, keeping a log of
each requestor and claim records provided. The candidate will be assigned some
personal assistant roles. He/She will work in close proximity with the project
coordinator and claims and settlement manager to enable smooth running of
project activities.
Officer will manage all claim records from the point of receipt to archive and
in accordance with agreed procedures. The incumbent will receive claims, stamp
“received”, allocate the claims received to data entrants and retaining a
record of claims which have been given to individual data entrants. He/She will
reconcile the number of claims entered by each data entrant with a location.
He/She will store away the entered claims. The Records Officer will
retrieve/provide access to claims records whenever required, keeping a log of
each requestor and claim records provided. The candidate will be assigned some
personal assistant roles. He/She will work in close proximity with the project
coordinator and claims and settlement manager to enable smooth running of
project activities.
Key Duties and
Responsibilities:
Responsibilities:
Records Management:
·
In charge of reviewing the VMA filing system
developed for the project and advise the Project Coordinator on any
improvements necessary.
In charge of reviewing the VMA filing system
developed for the project and advise the Project Coordinator on any
improvements necessary.
·
Managing a proper filing system for Voucher
Service Provider (VSP) claims together with all related documentation.
Managing a proper filing system for Voucher
Service Provider (VSP) claims together with all related documentation.
·
Ensuring filing is done in accordance with
agreed record keeping regime and comply with the same.
Ensuring filing is done in accordance with
agreed record keeping regime and comply with the same.
·
Using records management resources appropriately
and efficiently.
Using records management resources appropriately
and efficiently.
·
The incumbent will be managing and responding to
all requests from VMA staff for access to archived documentation, ensuring
appropriate approvals, tracking and accountability for records “checked out”
from the storage/archive.
The incumbent will be managing and responding to
all requests from VMA staff for access to archived documentation, ensuring
appropriate approvals, tracking and accountability for records “checked out”
from the storage/archive.
·
Ensuring effective tracking of all documents in
and out of the storage/archive.
Ensuring effective tracking of all documents in
and out of the storage/archive.
Other responsibilities:
·
Supporting the coordinator regarding
correspondence to the Voucher Service Providers (VSPs) and other stakeholders.
Supporting the coordinator regarding
correspondence to the Voucher Service Providers (VSPs) and other stakeholders.
·
Ensuring that phone calls, messages and enquiries
are handled efficiently.
Ensuring that phone calls, messages and enquiries
are handled efficiently.
·
Supporting in organizing meetings, workshops and
seminars for Voucher Service Providers
Supporting in organizing meetings, workshops and
seminars for Voucher Service Providers
·
Providing logistics support for both internal
and external meetings, conferences and workshops and ensure timely distribution
of related materials.
Providing logistics support for both internal
and external meetings, conferences and workshops and ensure timely distribution
of related materials.
·
Working closely with suppliers and
requisitioning of supplies.
Working closely with suppliers and
requisitioning of supplies.
·
Assisting claims and settlements manager with
overseeing data entrants and claims vetting officers.
Assisting claims and settlements manager with
overseeing data entrants and claims vetting officers.
·
Perform any other duties as assigned by the
Project Coordinator from time to time.
Perform any other duties as assigned by the
Project Coordinator from time to time.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Records Officer job
must hold a bachelor’s degree in librarian and information science or related
field will be an added advantage
The ideal candidate for the Records Officer job
must hold a bachelor’s degree in librarian and information science or related
field will be an added advantage
·
A minimum of two years’ experience of managing complex
hard copy and electronic records system
A minimum of two years’ experience of managing complex
hard copy and electronic records system
·
Highly organized and detail oriented
Highly organized and detail oriented
·
Excellent communications skills
Excellent communications skills
·
Great time management and organizational ability
Great time management and organizational ability
·
Ability to work with minimum supervision and
maintain a high level of confidentiality;
Ability to work with minimum supervision and
maintain a high level of confidentiality;
·
Customer oriented and a great team player
Customer oriented and a great team player
·
Well-developed inter-personal, planning and
organizational skills;
Well-developed inter-personal, planning and
organizational skills;
·
Demonstrate flexibility and ability to meet
deadlines; and
Demonstrate flexibility and ability to meet
deadlines; and
·
Be willing to work beyond the official hours if
the need arises.
Be willing to work beyond the official hours if
the need arises.
How to Apply:
If you are confident that you fit the person and job profile and you
are keen on growing your career with one of the leading Consultancy firms in
the Country, please visit our Careers website.
are keen on growing your career with one of the leading Consultancy firms in
the Country, please visit our Careers website.
Deadline: 8th
September 2016
September 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline