Fresher Office Assistant Jobs – USAID Learning Project at QED Group, LLC

Job Title:     Office Assistant
Organization: QED Group, LLC
Project: USAID/Uganda
Monitoring, Evaluation and Learning Project
Duty Station: Kampala,
Reports to: Administration
About QED:
The QED Group, LLC is a full-service international development firm
that provides practical solutions to social problems through sound analysis,
proven management techniques, and creative implementation. We focus our efforts
on two core practice areas: Monitoring & Evaluation and Knowledge
Management. We work with U.S. agencies and overseas governments, international
donors, private-sector clients, and PVOs/NGOs in more than 80 countries around
the world. Key clients include USAID, the U.S. Department of State, the Centers
for Disease Control and Prevention, the U.S. Department of Agriculture, and the
U.S. Trade and Development Agency.
About USAID Project:
The USAID/Uganda Monitoring, Evaluation and Learning project (Learning
Contract) is the five-year organizational program support vehicle through which
USAID/Uganda will pursue realizing its development objectives within the
complicated and shifting Ugandan development context.  The purpose of the Learning Contract is to
provide monitoring, evaluation and learning support services and build capacity
of USAID/Uganda to implement USAID’s Collaborating, Learning, and Adapting
methodology to strengthen the implementation of USAID/Uganda’s Country
Development Cooperation Strategy and enhance USAID’s organizational
Job Summary: The Office
Assistant will be responsible to provide general cleanliness in and around
office premises. He/she reports to the Administration Officer.
Key Duties and Responsibilities:
General Cleanliness and Tidiness of Office:
  • Ensure cleanliness of all areas of the
    Office and generally well maintained (ensure bath rooms are washed down
    and disinfected on a regular basis, carry out a weekly cleaning of  windows from the inside and the outside
    using soap, water and sponges, clean spillages and empty trash bins on a
    daily basis, trim  grass and flowers
    gardens  to maintain the outlook of
    grounds, report broken light bulbs, minor leaks and any problems that
    cannot be handled in-house
  • Ensure the cleanliness of kitchen and
    entire Office at all times including, but not limited to, cups, dishes,
    fridge/freezer, microwave and floor.
  • Prepare for and clear up after all
    meetings within the Office ensuring rooms and furnishings are cleaned
    where required before and after meetings.
  • Conduct a weekly stock check to ensure
    adequate stocks of cleaning materials, hygiene supplies and kitchen items such
    as tea / coffee, milk etc. Liaise with Operations and Administration
    office to ensure orders are placed.
  • Actively participate in setting up
    furniture for staff meetings and training as required whenever called
  • Prepare or organize refreshments as appropriate
    for meetings being held in the offices.
  • Assist in directing office visitors/guests
    to respective offices.
  • Perform any other Housekeeping tasks as
    required by Administration and Operations or Senior Staff Members.
Administrative Support:
  • Assist office staff in filing,
    photocopying and maintaining required records;
  • Assist in the mailing and distribution of
    documents and payment of bills, as required.
Qualifications, Skills and
  • The ideal candidate for the USAID Office
    Assistant vacancy should have completed Secondary school i.e. O and A’
    level certificate
  • At least two years working experience with
    USAID or 5 Star Hotel.
  • Fluency in English language and other
    local language (Luganda)
  • Good team player
  • Ability to work with limited supervision
How to Apply:
All suitably qualified and interested Candidates who meet the above
criteria should send their CV, Cover letter and Bio Data Form, download here,
expressing interest to with the subject
line as “ATTN: Office Assistant
Deadline: Monday, 10th October,
2016 by 5:00pm
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