Job Title: NEPA Control Clerk
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-5 (Ugshs
34,509,568 p.a. inclusive of allowances)
34,509,568 p.a. inclusive of allowances)
Vacancy Announcement Number:
93-16
93-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
·
United States Agency for International
Development (USAID)
United States Agency for International
Development (USAID)
·
Centers for Disease Control (CDC)
Centers for Disease Control (CDC)
·
Peace Corps
Peace Corps
Job Summary: The NEPA Control Clerk will mainly be responsible
for tracking and monitoring status and location of the complete inventory of
non-expendable property, working with all sixteen ICASS agencies and all GSO
sections to insure the integrity and safekeeping of USG property and reviewing
in-coming/out-going reports. The NEPA Control Clerk will maintain and produce periodic
reports. The jobholder will primarily be
responsible for inputting data into the NEPA database (containing nearly $8
million worth of property) and maintaining its integrity. The incumbent guides the work of the
Assistant NEPA clerk.
for tracking and monitoring status and location of the complete inventory of
non-expendable property, working with all sixteen ICASS agencies and all GSO
sections to insure the integrity and safekeeping of USG property and reviewing
in-coming/out-going reports. The NEPA Control Clerk will maintain and produce periodic
reports. The jobholder will primarily be
responsible for inputting data into the NEPA database (containing nearly $8
million worth of property) and maintaining its integrity. The incumbent guides the work of the
Assistant NEPA clerk.
Key Duties and
Responsibilities:
Responsibilities:
- Receiving: Enters data from out-going/in-coming
orders and receiving reports. Works
with receiving clerks and warehouse to determine appropriate item code(s)
for different items of inventory; determines life cycle based on 6FAM
tables and historical data; and guides the Assistant NEPA clerk.
- Transfer: Maintains master inventory of all
mission non-expendable property, numbering individual pieces of property,
and records status of issue from the Warehouse to the recipient. Sends a copy of the transfer document to
the new responsible officer, establishes suspense date, and ensures
receipt of signed accountability documents. - Utilities: Facilitates interagency property
transfers. Changes items codes,
property numbers, and responsible officer in NEPA. - Disposal: Determines, in conjunction with Property
Supervisor, which office/residential furniture, furnishings, appliances
and equipment are due for disposal.
Determines appropriate disposal method, e.g. sale, transfer or
destruction. Prepares OF-132 and
obtains signatures of the accountable property officer, property
management officer, and property disposal officer. - Maintenance: The Clerk collects maintenance data from
procurement forms and work orders.
Calculates labor costs, enters into NEPA. - Reconciliation: Completes annual reconciliation process
for all serviced agencies.
Supervises physical count and research of all non-expendable office
and residential property.
Determines if item still exists, where it is located (at residence,
in warehouse, on loan, or in repair shop).
Completes physical count, consolidates all inventory data, and
reconciles differences. - Procurement: Supports the GSO section in the annual
procurement plan by analysing replacement cycles. - Tracking: The NEPA Control Clerk assists in the
CMR/DCMR silverware, hollowware inventory from receipt, change of
occupants, and destruction of damaged items and preparation of destruction
report.
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
- The applicants for the United US Embassy NEPA
Control Clerk job placement should have completed secondary school both O
and A level. - At least two years of any work which
involved meticulous attention to detail experience is required. - Basic knowledge of operating a computer
data input equipment, processes, and procedures, agency regulations, and
policies controlling data input is required. - Ability to tolerate repetitive work.
- Must be able to type 30wpm.
- Excellent interpersonal skills required
when dealing with American employees and family members is required. - Willingness to shift property when
recording NEPA numbers. - Language Proficiency: Level IV English ability (good working
knowledge)-both spoken and written is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
send their applications and strictly adhere to the following:
·
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
·
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at [email protected]
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 7th October
2016
2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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