Job Title: Finance Clerk
Organization: Action Against
Hunger (ACF)
Hunger (ACF)
Duty Station: Uganda
Reports to: Assistant
Finance Coordinator
Finance Coordinator
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO. For
over thirty years, ACF has been
implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and
Hygiene programs in the Lango, Acholi, West Nile and Karamoja regions in
Uganda.
over thirty years, ACF has been
implementing Food Security and Livelihoods, Nutrition, Water, Sanitation and
Hygiene programs in the Lango, Acholi, West Nile and Karamoja regions in
Uganda.
Job Summary: The Finance
Clerk will provide support in handling issues related to finance in accordance
with ACF standards.
Clerk will provide support in handling issues related to finance in accordance
with ACF standards.
Key Duties and
Responsibilities:
Responsibilities:
1. Cash and Bank Management:
·
Responsible
for finance at capital by ensuring the respect of ACF finance procedures
related to cash management and bank transactions.
Responsible
for finance at capital by ensuring the respect of ACF finance procedures
related to cash management and bank transactions.
·
To
make cash payments and advances, ONLY if the payment/Cash request/Purchase
order has been duly approved by the FinCO/CD
To
make cash payments and advances, ONLY if the payment/Cash request/Purchase
order has been duly approved by the FinCO/CD
·
In
charge of ensuring each transaction is justified by an appropriate
invoice/receipt, and to ensure the quality of receipts (name, patent
number, stamp, description, date , amount etc)
In
charge of ensuring each transaction is justified by an appropriate
invoice/receipt, and to ensure the quality of receipts (name, patent
number, stamp, description, date , amount etc)
·
Instantly
record cash transactions in the manual cashbook to ensure the book balance at
any particular moment matches with the actual cash.
Instantly
record cash transactions in the manual cashbook to ensure the book balance at
any particular moment matches with the actual cash.
·
Responsible
for making follow ups on advances by making sure advances are cleared
within 48 hours and no advances are outstanding at the end of the month and
when staff goes on leave.
Responsible
for making follow ups on advances by making sure advances are cleared
within 48 hours and no advances are outstanding at the end of the month and
when staff goes on leave.
·
Conduction
weekly and monthly cash counts as per ACF internal control
Conduction
weekly and monthly cash counts as per ACF internal control
·
Post
cash box, main safe and Bank transactions into Saga and ensure that the
monthly database are submitted to Asst. Fin CO by the 2nd of the next month.
Post
cash box, main safe and Bank transactions into Saga and ensure that the
monthly database are submitted to Asst. Fin CO by the 2nd of the next month.
2. Receive Field monthly accountancy, verify physical presence and
review the quality of field accountancy documents:
review the quality of field accountancy documents:
·
Receive
and verify the eligibility of invoices submitted for payment from the field
bases and establish a connection between their Saga database, documents and
physical counting.
Receive
and verify the eligibility of invoices submitted for payment from the field
bases and establish a connection between their Saga database, documents and
physical counting.
·
Report
any missing documents and dubious documents to the Assistant Finance
Coordinator
Report
any missing documents and dubious documents to the Assistant Finance
Coordinator
·
In
charge of making follow-up on missing documents with the respective Base Admin
Objective
In
charge of making follow-up on missing documents with the respective Base Admin
Objective
3. Ensure the classification
and filing of the mission accountancy documents as per the Admin Kit:
and filing of the mission accountancy documents as per the Admin Kit:
·
Maintain
all finance documents in the appropriate folders and ensure that the
classification and filing is made as per the ACF KitAdmin.
Maintain
all finance documents in the appropriate folders and ensure that the
classification and filing is made as per the ACF KitAdmin.
·
After
the monthly accountancy closure check the accounting codes, the project codes
and the budget codes and make corrections accordingly.
After
the monthly accountancy closure check the accounting codes, the project codes
and the budget codes and make corrections accordingly.
4. Retrieve
Accountancy documents when required:
Accountancy documents when required:
·
Ensure
that all project files and other finance files are clearly labelled
Ensure
that all project files and other finance files are clearly labelled
·
Retrieve
any documents when required.
Retrieve
any documents when required.
·
Maintain
and IN/OUT document register.
Maintain
and IN/OUT document register.
·
Responsible
for making follow up on documents taken out of the fields
Responsible
for making follow up on documents taken out of the fields
5. Support the Finance Department: Sit in for the Assistant Finance Coordinator while out of office
Qualifications, Skills and
Experience:
Experience:
·
The
applicant for the Action Against Hunger ACF Finance Clerk should preferably
hold a University degree in Business
Administration or any other equivalent area.
The
applicant for the Action Against Hunger ACF Finance Clerk should preferably
hold a University degree in Business
Administration or any other equivalent area.
·
At least two years’ experience in similar role especially with NGO.
At least two years’ experience in similar role especially with NGO.
·
Good
time management skills
Good
time management skills
·
Excellent communication skills (written and oral) in
English
Excellent communication skills (written and oral) in
English
·
Computer
literacy i.e. knowledge of word processor, Spreadsheet ,SAGA etc
Computer
literacy i.e. knowledge of word processor, Spreadsheet ,SAGA etc
·
Excellent
knowledge in excel
Excellent
knowledge in excel
·
Honesty
and integrity
Honesty
and integrity
·
Excellent
organizational skills
Excellent
organizational skills
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications including a cover letter, CV (not more than 4 pages) with at
least three referees and a daytime telephone contract. For email applications
please note that attached documents should not be larger than 2MBS. All
documents should be zipped in one folder. Any email larger than 2MBS will not
be considered. Address your email application to:
[email protected] mentioning “Finance Clerk” in the subject line.
their applications including a cover letter, CV (not more than 4 pages) with at
least three referees and a daytime telephone contract. For email applications
please note that attached documents should not be larger than 2MBS. All
documents should be zipped in one folder. Any email larger than 2MBS will not
be considered. Address your email application to:
[email protected] mentioning “Finance Clerk” in the subject line.
Deadline: 2nd
September 2016 by 5:00 PM
September 2016 by 5:00 PM
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