Fresher Administration Assistant NGO Jobs – Malteser International

Job Title:     Administration Assistant
Organisation: Malteser
Duty Station: Uganda
About Us:
Malteser International is an international non-governmental aid agency
for humanitarian aid of the Sovereign Military Order of Malta, founded in 2005
by Malteser Germany (founded in 1953). The relief service has more than 50
years of experience in humanitarian relief and currently covers around 100
projects in about 20 countries in Africa, Asia and the Americas. Malteser
International has been working in Uganda since 1996, with projects in several
regions of the country. In Northern Uganda and more specifically in the West
Nile region, MI is active in the WASH sector in Rhino Camp for improving the
lives of both the host population as well as the refugee population.
Key Duties and
In charge of office management and ensuring
necessary supplies in close coordination with the logistician
Oversee and administer contract management and
its filing relevant to the office management such as lease contracts,
maintenance contracts, phone lines, internet etc.
Responsible for preparing cash books, monthly
closure, cash requests and other financial documentation as per Malteser
guidelines and donor standards in close collaboration with the Country Office
in Kampala
All administration and correspondence related to
bank issues in Arua, including cash withdrawal and preparation of salary
payments to local staff
In charge of compiling overviews concerning
project relevant dates and requirements (e.g reports, expenditures)
Implement Malteser standards in the field of
procurement requests and procurement
Preparing official correspondence in
coordination with the PM
Qualifications, Skills and
The ideal candidate for the Administration
Assistant job must hold a University degree in (Public/Business)
Administration, social sciences or any other related field
Preferably knowledge and experience in
development or emergency work
At least one to three years of relevant working
Excellent interpersonal and teamwork skills,
working with different groups, partners and nationalities
Strong initiative and self-motivated, with a
strong commitment to teamwork and humanitarian principle
Flexible, enthusiastic and willing to learn from
Ability to multitask and cope with competing
demands under tight deadlines
Ability to cope with high workload and stress
and identify priority activities and assignments, and adjust priorities as
Ability to establish and maintain good working
relationships in a multi-ethnic, multi-cultural and multi-disciplinary
Politeness and helpfulness in dealing with
Fully computer literate (Microsoft Office) and
good working knowledge of ITC Technologies
Fluency in English (written and spoken),
Kiswahili, German, French of advantage
How to Apply:
All candidates are strongly encouraged to submit their application CV,
letter of motivation, copies of diplomas and three professional references)
online at the link below.
Deadline: 7th
September 2016
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