Job Title: Accounts Officer-General Ledger
Organization: Malaria
Consortium
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Malaria Action Program for Districts (MAPD) Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Accountant
Accountant
Salary: USD 11,520 gross per
annum
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable diseases
in Africa and Southeast Asia. Malaria Consortium works with communities,
government and non-government agencies, academic institutions, and local and
international organisations, to ensure good evidence supports delivery of
effective services, providing technical support for monitoring and evaluation
of programmes and activities for evidence-based decision-making and strategic
planning. Malaria Consortium works to improve not only the health of the
individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable diseases
in Africa and Southeast Asia. Malaria Consortium works with communities,
government and non-government agencies, academic institutions, and local and
international organisations, to ensure good evidence supports delivery of
effective services, providing technical support for monitoring and evaluation
of programmes and activities for evidence-based decision-making and strategic
planning. Malaria Consortium works to improve not only the health of the
individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Accounts
Officer-General Ledger will maintain complete, accurate and timely data on the
financial system for MAPD Project. The Accounts Officer – GL is responsible for
checking the accuracy of all transactions posted to the ledgers on the finance
system.
Officer-General Ledger will maintain complete, accurate and timely data on the
financial system for MAPD Project. The Accounts Officer – GL is responsible for
checking the accuracy of all transactions posted to the ledgers on the finance
system.
Key Duties and
Responsibilities:
Responsibilities:
Finance work: 50%
·
Check
travel advance and activity advance, identifying unrealistic and suspicious
accountabilities. Making sure that the organisation’s financial regulations are
followed. Follow up staff on completing accountabilities and resolving any
issues that arise.
Check
travel advance and activity advance, identifying unrealistic and suspicious
accountabilities. Making sure that the organisation’s financial regulations are
followed. Follow up staff on completing accountabilities and resolving any
issues that arise.
·
The
incumbent will properly filing the documents once posting is complete.
The
incumbent will properly filing the documents once posting is complete.
·
Support
to field offices in organising advance transfers and reconciling the bank
accounts
Support
to field offices in organising advance transfers and reconciling the bank
accounts
·
Clear
the inter-country holding account
Clear
the inter-country holding account
·
Guiding
the Senior Accountant on the arising financial matters and sharing areas
of concern suggesting solutions
Guiding
the Senior Accountant on the arising financial matters and sharing areas
of concern suggesting solutions
·
Support
in orienting the new MAPD Project staff on management of activity and travel
advances.
Support
in orienting the new MAPD Project staff on management of activity and travel
advances.
·
Support
the Senior Accountant as necessary with month end close process
Support
the Senior Accountant as necessary with month end close process
·
Follow-up
the stock balance of MC financial documents (checks, vouchers etc) and
make a timely order before stock out occurs
Follow-up
the stock balance of MC financial documents (checks, vouchers etc) and
make a timely order before stock out occurs
·
Post
any advances to partners to the partner ledger and ensure settlement and
accountability of advances.
Post
any advances to partners to the partner ledger and ensure settlement and
accountability of advances.
Payroll (2%): Post
payroll information to PSF
payroll information to PSF
Supplier Invoices – 20% Post
all supplier invoices and payments to the purchase ledger and cashbooks and
ensure the purchase control is reconciled on a monthly basis.
all supplier invoices and payments to the purchase ledger and cashbooks and
ensure the purchase control is reconciled on a monthly basis.
Operations related work: 25%
·
In
-charge of collating timesheets of the relevant staff members and cover
up for finance staff on leave or sick.
In
-charge of collating timesheets of the relevant staff members and cover
up for finance staff on leave or sick.
·
Other
duties as required by the Senior Accountant and the Finance Manager
Other
duties as required by the Senior Accountant and the Finance Manager
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium USAID
MAPD Accounts Officer- General Ledger career opportunity should hold a Bachelor’s degree in Accounting
The applicant for the Malaria Consortium USAID
MAPD Accounts Officer- General Ledger career opportunity should hold a Bachelor’s degree in Accounting
·
One
year of related work experience work experience
One
year of related work experience work experience
·
Working
knowledge of accounting software
Working
knowledge of accounting software
·
Knowledge
of NGO sector
Knowledge
of NGO sector
·
Good
excel and other software skills
Good
excel and other software skills
·
Flexible
in approach to tasks and working hours
Flexible
in approach to tasks and working hours
·
Excellent
interpersonal and communication skills
Excellent
interpersonal and communication skills
·
Keen
attention to detail
Keen
attention to detail
·
Excellent analytical skills
Excellent analytical skills
·
Good
excel and other software skills
Good
excel and other software skills
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
Malaria Consortium and achieving own objectives
·
Puts
in effort required to ensure the delivery of own work and objectives to meet
(and exceed) expectations
Puts
in effort required to ensure the delivery of own work and objectives to meet
(and exceed) expectations
·
Strong
self management of time and effort
Strong
self management of time and effort
·
Checks
own work to ensure quality
Checks
own work to ensure quality
Analysis and use of
information: Gathers information and identifies problems
effectively
information: Gathers information and identifies problems
effectively
·
Interprets
basic written information
Interprets
basic written information
·
Attentive
to detail
Attentive
to detail
·
Follows
guidelines to identify issues
Follows
guidelines to identify issues
·
Recognises
problems within their remit
Recognises
problems within their remit
·
Uses
appropriate methods for gathering and summarising data
Uses
appropriate methods for gathering and summarising data
Interpersonal and
communications: Listens and clearly presents information
communications: Listens and clearly presents information
·
Actively
listens and pays attention
Actively
listens and pays attention
·
Presents
information and facts in a logical way
Presents
information and facts in a logical way
·
Shares
information willingly and on a timely basis
Shares
information willingly and on a timely basis
·
Communicates
honestly, respectfully and sensitively
Communicates
honestly, respectfully and sensitively
Collaboration and Partnering: Is a good and effective team player
·
Is as
a good and effective team player
Is as
a good and effective team player
·
Knows
who their customers are and their requirements.
Knows
who their customers are and their requirements.
·
Respects
and listens to different views/opinions
Respects
and listens to different views/opinions
·
Actively
collaborates across teams to achieve objectives and develop own thinking
Actively
collaborates across teams to achieve objectives and develop own thinking
·
Proactive
in providing and seeking support from team members
Proactive
in providing and seeking support from team members
Leading and Motivating
people: Manages own development and seeks opportunities
people: Manages own development and seeks opportunities
·
Actively
manages own development and performance positively
Actively
manages own development and performance positively
·
Learns
lessons from successes and failures
Learns
lessons from successes and failures
·
Seeks
and explores opportunities within Malaria Consortium which develop skills and
expertise
Seeks
and explores opportunities within Malaria Consortium which develop skills and
expertise
Flexibility/ adaptability:
Recognizes own stress levels and adapts
Recognizes own stress levels and adapts
·
Recognises
limitations and take steps to manage any resulting pressure or stress
Recognises
limitations and take steps to manage any resulting pressure or stress
·
Remains
focused on objectives and goal in a rapidly changing environment
Remains
focused on objectives and goal in a rapidly changing environment
·
Takes
responsibility for own work and for the impact of own actions
Takes
responsibility for own work and for the impact of own actions
Living the Values: Promotes
Malaria Consortium values amongst peers
Malaria Consortium values amongst peers
·
Shows
a readiness to promote Malaria Consortium’s values amongst peers
Shows
a readiness to promote Malaria Consortium’s values amongst peers
·
Promotes
ethical and professional behaviour in line with Malaria Consortium’s values
Promotes
ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and
thinking and sector awareness: Manages own workload effectively
thinking and sector awareness: Manages own workload effectively
·
Plans
and manages own workload effectively
Plans
and manages own workload effectively
·
Is
familiar with Malaria Consortium’s mission and current strategic plan.
Is
familiar with Malaria Consortium’s mission and current strategic plan.
·
Understands
own contribution to Malaria Consortium’s objectives
Understands
own contribution to Malaria Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 16th
September 2016 by 2:30 pm
September 2016 by 2:30 pm
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