Job Title: Accounts Assistant
Organisation: Hebrew
Immigration Aid Society (HIAS)
Immigration Aid Society (HIAS)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance &
Administration Manager
Administration Manager
About US:
Hebrew Immigration Aid Society (HIAS) Africa was established in 2002 as
HIAS Refugee Trust of Kenya (HRTK) as a partnership between local NGOs and HIAS
Inc. This was in response to a critical gap in resettlement case identification
for refugees out of Nairobi. HIAS Africa is registered in accordance with
Kenyan, Ugandan and Chad laws and operates both as a humanitarian service
provider and an advocacy voice. Their major goal is to address the assistance,
protection and durable solutions needs for refugees at heightened risk in
Africa, through the provision of direct psychosocial, social and resettlement
services (Kenya and Uganda), as well as through community outreach and capacity
building for partners.
HIAS Refugee Trust of Kenya (HRTK) as a partnership between local NGOs and HIAS
Inc. This was in response to a critical gap in resettlement case identification
for refugees out of Nairobi. HIAS Africa is registered in accordance with
Kenyan, Ugandan and Chad laws and operates both as a humanitarian service
provider and an advocacy voice. Their major goal is to address the assistance,
protection and durable solutions needs for refugees at heightened risk in
Africa, through the provision of direct psychosocial, social and resettlement
services (Kenya and Uganda), as well as through community outreach and capacity
building for partners.
Job Summary: The Accounts
Assistant will provide support in fiscal and administrative functions to ensure
effective and proactive fiscal management
Assistant will provide support in fiscal and administrative functions to ensure
effective and proactive fiscal management
Key Duties and
Responsibilities:
Responsibilities:
·
In charge of reviewing clients’ social
assistance requisitions and prepares a schedule for cash withdrawal.
In charge of reviewing clients’ social
assistance requisitions and prepares a schedule for cash withdrawal.
·
Responsible for reviewing and overseeing petty
cash payments to ensure that they are properly recorded and that they are fully
supported and complete.
Responsible for reviewing and overseeing petty
cash payments to ensure that they are properly recorded and that they are fully
supported and complete.
·
In charge of preparing of cheques, vouchers and
ensuring completeness of documentation.
In charge of preparing of cheques, vouchers and
ensuring completeness of documentation.
·
Oversee the process of petty cash counting and
cash certificates.
Oversee the process of petty cash counting and
cash certificates.
·
Work in liaison with the site offices to obtain
petty cash records for the period.
Work in liaison with the site offices to obtain
petty cash records for the period.
·
Preparing cash disbursement vouchers, attaching
all relevant supporting documents and writing up of cheques for payments.
Preparing cash disbursement vouchers, attaching
all relevant supporting documents and writing up of cheques for payments.
·
Collating and filing of Cash Disbursement
Vouchers/ Petty cash vouchers.
Collating and filing of Cash Disbursement
Vouchers/ Petty cash vouchers.
·
Assist in developing/review of various financial
and administration policies, such as transport/vehicles usage policy,
procurement policy, etc
Assist in developing/review of various financial
and administration policies, such as transport/vehicles usage policy,
procurement policy, etc
·
Assist in development of various accountability
vouchers for use in the finance office
Assist in development of various accountability
vouchers for use in the finance office
·
Assist in maintaining both manual and
computerized systems for tracking vehicle mileage and use, cheques, traveling
and accommodation, photocopying and other financial and administrative matters
to ensure proper use of resources;
Assist in maintaining both manual and
computerized systems for tracking vehicle mileage and use, cheques, traveling
and accommodation, photocopying and other financial and administrative matters
to ensure proper use of resources;
·
Assist in the drafting of a tendering process
document.
Assist in the drafting of a tendering process
document.
·
Assist in reviewing financial reports backups
and vouching of supporting documents.
Assist in reviewing financial reports backups
and vouching of supporting documents.
·
Offer support in the preparation for audit of
books of accounts by external auditors.
Offer support in the preparation for audit of
books of accounts by external auditors.
·
Assist in the preparation of annual budgets and
budgetary control reports for donors.
Assist in the preparation of annual budgets and
budgetary control reports for donors.
Qualifications, Skills and
Experience: The ideal candidates should possess relevant qualifications and
experience to perform the aforementioned tasks.
Experience: The ideal candidates should possess relevant qualifications and
experience to perform the aforementioned tasks.
How to Apply:
All suitably qualified and interested candidates should send cover
letters and updated resumes to the Email address below or hand deliver to HIAS
Uganda Central Office:
letters and updated resumes to the Email address below or hand deliver to HIAS
Uganda Central Office:
Address: Church Road, Off Ggaba Road, Kansanga
P.O Box 7626, Kampala-Uganda
Email to:
[email protected]
[email protected]
Deadline: 21st
September 2016
September 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline