Finance & Administration Officer NGO Job Careers – John Snow, Inc (JSI)

Organization: John Snow, Inc
(JSI)
Funding Source: US
Department of State Office for Global AIDS Coordination (OGAC)
Duty Station: Kampala,
Uganda
Reports to: Regional Manager
About JSI:
John Snow, Inc. (JSI) is a leader in improving the health of
individuals and communities by providing high-quality technical and managerial
assistance to public health programs worldwide. JSI has implemented projects in
100 countries, and currently operates from eight U.S. and 81 international
offices for the past 30 years. The JSI Research & Training Institute, Inc.
ID a leading public health research and consulting organization.
About DREAMS-IC Project:
JSI Research & Training Institute, Inc. is implementing the Dreams
Innovation Challenge (DREAMS-IC) Project, funded by the US Department of State
Office for Global AIDS Coordination (OGAC).
Job Summary: The Finance
& Administration Officer will provide a range of finance and operational
support for the project, implemented in 10 countries in Africa. The F&A
Officer will manage finance, audit, operations and logistics matters.
Key Duties and
Responsibilities: 
Finance and Audit:
·        
Manage organizational bank account including
bank reconciliations;
·        
Keenly track monthly expenses and provide ledger
monthly to US office counterparts;
·        
Work closely with US office on current and
projected expenses on monthly basis;
·        
Develop and send cash flow request to US office
monthly;
·        
Use QuickBooks software for expense recording;
·        
Regularly review expense vouchers before
signature for full documentation per company and USG (donor) requirements;
·        
Administer petty cash;
·        
Draft purchase orders and prepare project
payments;
·        
Ensure on time payment for staff salary and
vendor transactions;
·        
Assist in generation of reports to meet
government audit requirements and annual audit support.
Operations and Logistics:
·        
Work closely with other staff to confirm monthly
activity planning and related expenses;
·        
Manage logistics and preparations for any
project launches, workshops and meetings in-country;
·        
Assist in meeting, training and/or workshop
printing of materials;
·        
Support grants management and technical
(M&E) project activities;
·        
Make hotel reservations and confirm airport
pick-up/drop-off for international technical assistance visits in-country;
·        
Assist other staff with travel logistics;
·        
Carry out procurement for vehicle rental and
manage subsequent contract;
·        
Manage vendor relationships and payments to
vendors;
·        
Procure equipment, goods, and supplies,
following company procurement policy and procedures and in line with approved
procurement plan;
·        
Maintain up-to-date asset register;
·        
Send documents to US office as needed;
·        
Coordinate and take notes at staff meetings;
·        
Manage project filing system;
·        
Manage any local consultants;
·        
Carry out other relevant tasks as necessary.
Qualifications, Skills and
Experience: 
·        
The applicant should preferably hold a
Bachelor’s degree (Master’s preferred) in a finance, accounting or
business-related field;
·        
A minimum of four years of relevant accounting,
financial management and/or operations experience;
·        
Relevant experience with USAID-funded programs,
PEPFAR funding and reporting preferred;
·        
Excellent organizational skills;
·        
Demonstrated attention to detail, ability to
implement procedures, meet deadlines and work independently and cooperatively
with team members.
·        
Strong communication and interpersonal skills.
·        
Familiarity and understanding of country audit
requirements.
·        
Excellent written and verbal communication and
relationship building skills, especially in a cross-cultural environment, and
ability to analyze and solve problems, persuade, network and negotiate.
·        
Proven ability to solve problems independently
without direct supervision.
·        
Strong time management/task prioritization
skills.
·        
Extensive knowledge of Microsoft Excel and
Proficiency in Microsoft Word and Access;
·        
Knowledge of QuickBooks financial software;
·        
Excellent oral and written English communication
skills. Foreign language skills preferred.
How to Apply:
All suitably qualified and interested candidates who wish to join JSI
Research & Training Institute  in the
aforementioned capacity should endeavor to Apply Online by Clicking on the link
below.
Deadline: 9th September
2016
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