Entry Level Project Administrative Assistant Jobs – Ministry of Agriculture, Animal Industry and Fisheries (MAAIF)

Organisation: Ministry of
Agriculture, Animal Industry and Fisheries (MAAIF)
Project Name: Uganda
Multi-sectoral Food Security and Nutrition Programme (UMFSNP)
Funding Source: Global
Agriculture and Food Security Program (GAFSP)
Duty Station: Entebbe,
Uganda
Reports to: Project
Coordinator
About Us:
The Government of Uganda received a grant from the Global Agriculture
and Food Security Program (GAFSP) towards implementation of the Uganda
Multi-sectoral Food Security and Nutrition Programme (UMFSNP). The Project
Development Objective (PDO) is to increase production and consumption of
nutrient-rich foods and utilization (ff community-based nutrition services in
smallholder households in project areas. The project will innovatively use the
primary schools under the universal primary education programme as a transfer
pathway for both agriculture and health based nutrition friendly technologies
and services. The project will be implemented by Ministry of Agriculture,
Animal Industry and Fisheries (MAAIF), Ministry of Health (MOH), Ministry of
Education and Sports (MOES) and 15 receptive District Local Government (DLGs),
in a phased approach.
Job Summary: The Project
Administrative Assistant will support the Project Coordinator in; project
implementation and coordination, maintenance of records, organizing meetings,
taking minutes of meetings, timely delivery of project communications,
supervision and carrying out M&E activities.
Key Duties and
Responsibilities: 
  • The incumbent will coordinate the various
    designated divisions of the project to ensure timely submission of reports
    and work plans.
  • Offer support to the Project Coordinator
    to ensure smooth project implementation.
  • Update and maintain records of project
    assets
  • Ensure that regular meetings are held and
    keep record minutes of meetings
  • Build, strengthen and manage linkages with
    Local Governments to make sure that reports are given on time.
  • Maintain a project hard and soft copy
    filling systems and inventory of project documents
  • Ensure timely delivery of project
    communications
  • Organize Inter-ministerial Project
    Implementation Committee (IMPIC) meetings, PCU meetings and district
    planning & review and budgeting meetings
Qualifications, Skills and
Experience: 
  • The applicant must hold an Honour’s
    Bachelor’s Degree in Commerce, Finance, Business Administration or any
    business related field.
  • A minimum of two years’ experience in
    administration in a busy office
  • Previous experience in administration in
    agricultural related activities will be an added advantage.
  • Working knowledge of office business
    administration and management.
  • Strong client focus and people skills
  • Excellent interpersonal skills
  • Good team player.
  • Excellent communication and analytical
    skills and result oriented.
  • Computer literacy with good knowledge of
    MS. Office.
How to Apply:
All candidates are encouraged to send sealed application letters,
curriculum Vitae and copies of academic documents either by hand or email
addressed to;
The Permanent Secretary,
Ministry of Agriculture, Animal industry and Fisheries,
P.O. Box 102 Entebbe-UGANDA
Email to:
ps@agriculture.go.ug
Attn:
The Head Procurement and Disposal unit Procurement and Disposal Unit
Office,
Plot 16-18 Lugard Avenue
NB:
  • Please indicate the position being applied
    for and preferred district Local Government on top of the envelope. (Check
    top of advert for districts)
  • All applicants MUST register their Names
    and sign the registration Form as confirmation of delivery of the
    application.
Deadline: Monday, 10th October,
2016 by 4pm.
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