Entry Level HR & Administration Officer Jobs – International Rescue Committee (IRC)




Organization: International
Rescue Committee (IRC)
Duty Station: Uganda
Reports to: Field Manager
About US:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
IRC is working in collaboration with OPM, UNHCR and other agencies to
provide multi-sector assistance program in Bidibidi Refugee Settlement in Yumbe
District, which is now home to approximately 20,000 South Sudanese refugees. 
Job Summary: The HR &
Administration Officer will coordinate an effective HR function at Yumbe field
office and will ensure that timely and quality human resource and administrative
support is given to the Yumbe office. S/he will ensure that the HR policies and
procedures of IRC are implemented in this field office. Basically, s/he will be
responsible for all HR field related activities ensuring compliance with IRC’s
HR policies and procedures. The role holder will play a key role in the overall
field leadership of IRC Uganda, acting as a role model to staff. This will be
under the supervision of the Field Manager (FM). The successful candidate
should be able to deploy immediately.
Key Duties and Responsibilities:
 
Staff Recruitment & Exit:
  • Work in liaison with the HRM and FM,
    Coordinate and support staff recruitment and orientation i.e. receiving
    the position request forms, drafting of JD’s, preparation of adverts,
    application processing, interview support as per the IRC recruitment
    procedures
  • Ensure that all proper procedures are
    followed in the recruitment process, from the position request forms,
    adverts till the final contract is signed in liaison with KLA HR or
    designate
  • Collate all interview paper work and send
    originals to KLA HO for safe custody & keep flimsy file for your
    records
  • In charge of managing field induction /
    orientation schedules of new staff
  • Ensure that there are signed copies of the
    JDs & performance objectives on all field personnel files
  • Ensure that Exit interviews are carried
    out and all the necessary paper work is filed appropriately as  per IRC’s exit procedures
  • In liaison with the HRM, plan, coordinate
    and implement staff retention plans for our Yumbe office
  • Update and maintain hard and soft copies
    of refined / updated Job descriptions. Ensure all Job descriptions are
    refined and updated frequently.
Staff Welfare & Administration:
  • Manage the general wellbeing of Yumbe
    staff and give assistance in addressing any significant issues arising in
    consultation with the HRM. 
  • Ensure that staff queries on Health
    Insurance and salaries (e.g. pay slips) are dealt with expeditiously and
    if necessary escalated to HRM
  • Health and Safety focal person- ensure
    that the OSH is implemented in the Yumbe office
  • In liaison with the HR Manager, Implement
    HR policies by providing support and helping staff understand HR policies
  • Serve As the focal point person for all
    Administrative functions at the field level.
  • Ensure compliance with IRC administrative
    standards, national laws and regulations.
Payroll Processing: Work closely with the HR Kampala Team in
timely Payroll Processing by ensuring that all information is sent by 10th
monthly.
Staff Supervision:  Directly
supervise Admin Support Staff and ensure all HR/Admin functions are performed
satisfactorily.
Leave Management:
  • Update the leave tracker monthly and send
    to KLA HR or designate in the 1st week of the new month.
  • Ensure that all the leave requests are
    fully authorized and filed away appropriately with all the necessary
    attachments e.g. sick leave medical form /chit
Hospitality:
  • Coordinate and welcome new staff and
    visitors, ensuring that accommodation assistance is offered.
  • Organizing social events (farewells, team
    buildings etc.) & workshops
Reports: Prepare and submit timely HR reports including
activity reports, other areas of accountability to HRM as required
Qualifications, Skills and Experience: 
  • The ideal candidate for the International
    Rescue Committee (IRC) HR & Administration Officer career vacancy should
    hold a Bachelor’s Degree in Human Resource Management, or other related
    field; 
  • A minimum of two (2) years of experience
    in similar positions, supporting similar complex emergency interventions
    preferably in conflict and post conflict situations.
  • Demonstrated experience in capacity
    building
  • Strong interpersonal, intercultural and
    communication skills
  • Excellent analytical and written skills,
    and good computer skills (MS Office)
  • Proven skills in administration and human
    resources management. 
  • Demonstrable flexibility to adapt to
    changing requirements. 
  • Able to work independently while being a
    strong team player. 
  • Good team builder with excellent people
    skills. 
  • Must be culturally sensitive and have the
    ability and interest to identify and work with a multi-cultural team. 
  • Good analytical and conflict resolution
    skills. 
  • Excellent time management skills and
    ability to meet deadlines.
  • Flexible and able to work in a dynamic and
    diverse environment.
  • Ability to multi-task, ability to handle
    pressure well and ability to improvise
  • Fluency in English
How to Apply: 
All suitably qualified and interested candidates should send their
applications online at the link below.
Deadline: 22nd September,
2016
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