Earn over 191m annually as USAID Project Management Specialist (HIV/AIDS) at United States US Embassy / US Mission

Organisation: United States
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary Grade: FSN-12 (Ugshs
191,547,014 to 282,336,746 p.a. inclusive of allowances)
Vacancy Announcement Number:
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations
with Uganda for over 30 years. 
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International
Development (USAID)
Centers for Disease Control (CDC)
Peace Corps
Job Summary: The USAID
Project Management Specialist (HIV/AIDS) serves as a Senior Officer and Deputy
of the HIV/AIDS Team Leader within USAID/Uganda Development Objective 3;
Improved Health and Nutrition Status in focus areas and Population Groups
(DO3). DO3 is the largest Development Objective in USAID/Uganda, with 40 staff
and an annual budget of $210 million. The health and HIV/AIDS Office is divided
into four sub-teams – HIV/AIDS, Health Systems Strengthening, Family Health,
Malaria/ Emerging Pandemic Threats, plus a Program Support Unit. The incumbent
serves as the team’s senior advisor on HIV/AIDS issues and provides leadership
in identifying opportunities for USG engagement in HIV/AIDS prevention, care
and treatment programming. He/she is will take a lead role in identifying ways
for effective collaboration and coordination with the Government of Uganda and
other development partners. He/she will work across DO3 and other offices in
the mission to support a coordinated, strategic approach to HIV programming.
He/she serves as Acting Team Leader during the absence of the HIV/AIDS team
leader, including attendance and participation in DO, Mission and external
stakeholder meetings. The incumbent ensures that the Mission has the necessary
strategic, technical, and management expertise to handle and successfully
implement HIV/AIDS programs and activities in USAID/Uganda’s portfolio.
Key Duties and
1. Strategic and Technical Leadership 30%
senior/high level technical advice to Mission and the Ministry of Health in the
areas of HIV/AIDS and participating in strategic decision making, budget
allocations, and project design and management.
and implements a strategic approach to HIV/AIDS prevention, care and treatment
in collaboration with other team members, USAID support and technical
teams as appropriate.
for technical input into the Mission’s strategic planning and reporting
for PEPFAR and other Presidential and Central initiatives.
efficient integration of activities across USAID’s DO3 portfolio and the
Mission at large.
alongside the HIV/AIDS Team Leader, in HIV/AIDS Donor Meetings and other
Advisory Committees to advise, comment, and participate in strategic decisions
affecting the HIV/AIDS response in Uganda.
in HIV/AIDS strategic planning with MOH, other donors and partners, including
regular participation in the national level HIV/AIDS technical working
groups and related committees as well as participating in periodic Joint AIDS
the U.S. Government in multilateral coordination efforts such as the
Global Fund for AIDS, Tuberculosis and Malaria, including giving technical and
strategic advice, and input to Global Fund Concept Notes, proposals and review
strategic direction and technical input to key USAID governmental and
non-governmental partners on their HIV/AIDS strategies, work plans, monitoring
and evaluations.
as a senior USAID/Uganda representative in national level technical,
programmatic and policy meetings and consultations related to HIV/AIDS
including meetings with potential partners, local conferences, working groups,
launches and occasional international events.
leadership and backstopping the HIV/AIDS Team leader in his/her absence.
talking points, assisting with high level visits (e.g. Congressional, political
appointees, senior representatives from US Government) and
developing/updating briefing materials as it relates to HIV/AIDS activities.
technical and representational duties as assigned.
2. Project Planning, Management, Monitoring and Evaluation 25% The
Deputy serves as the Mission’s source of technical and organizational
leadership on the design, implementation, monitoring and evaluation of
HIV/AIDS programs. S/he ensures that HIV/AIDS activities achieve their intended
The Deputy:
i. Technical and project management
assesses the HIV/AIDS portfolio, the performance of partners, the available
budget, the need for additional activities or ending activities, and
facilitates design of new projects or activities necessary to achieve strategic
participates or takes the lead on each stage of project design for new
activities, including drafting and getting approval for concept papers,
writing scopes of work, evaluating applications/proposals, and starting up new
that implementing partners abide by their reporting requirements, including
quarterly reports, trip reports, accruals, PMPs, annual reports, and
other requirements such as PEPFAR reporting or other requests. This includes
support supervision and guidance to other technical and support staff in the
HIV/AIDS office as necessary.
in routine USAID/Uganda implementing partners meetings to discuss
technical and programmatic direction of the HIV/AIDS program.
a technical portfolio as Contracting Officer’s Representative (COR) and/or
Activity Manager, which includes review and approval of workplans,
budgets, quarterly and annual reports, performance monitoring plans, monitoring
activities through field visits and ensuring that financial reporting
(accruals/vouchers) are submitted to FMO as required.
opportunities and strengthens existing opportunities for integration of HIV/AIDS
with health, economic growth and governance activities, and other areas of the
Mission as appropriate.
advises and makes recommendations on the need for short-term technical
assistance from USAID/Washington central projects and writes the
technical components of the scope of work for the consultants.
reports and responses to USAID/Washington requests for information.
ii. Monitoring and Evaluation
collaboration with the Monitoring and Evaluation Advisor, the Deputy
manages the HIV/AIDS analytical agenda for national HIV/AIDS surveys such as the
UHIA and other studies.
in close collaboration with the Monitoring and Evaluation Advisor and HIV/AIDS
office staff, the Deputy initiates and coordinates targeted analyses of
HIV/AIDS data to generate trends and patterns to inform planning and programming.
3. Financial Management 25%
the HIV/AIDS Team Leader to monitor the $154.4 million HIV/AIDS annual
budget and works in collaboration with the assigned Financial Analyst to ensure
that budgets are up to date, reprogramming is completed, and budgetary changes
well documented and approved by Health and HIV/AIDS Office Director and
HIV/AIDS Team Leader.
that DO3 Technical Working Group members are appropriately informed of their
COP budget ceilings and coordinates with other DO3 teams to confirm
budget appropriations for projects with multiple funding sources.
with the Program Office and the Financial Officer and the Office of Acquisition
and Assistance to help track HIV/AIDS activities in areas of annual
funding amounts, field support, MAARDS, and management units.
budget allocation discussions for USAID/Uganda HIV/AIDS funds and makes
recommendations to the Team Leader and Office Director.
monitors the HIV/AIDS budget through quarterly accruals and pipeline analyses
and actively participates in Mission portfolio and pipeline reviews.
4. Supervision, Coaching/Mentoring and Staff Support 20%
up to three technical FSNs which includes developing annual work objectives,
mentoring, facilitating professional development, completing annual
performance reviews and providing performance feedback.
closely with HIV/AIDS office staff to determine training needs, helps identify
appropriate training opportunities, and ensures fair participation in
training with approval of the HIV/AIDS Team Leader and Health and HIV/AIDS
Office Director.
mentors and supports HIV/AIDS team members in carrying out their duties.
mentor US Direct Hire Foreign Service Officers as needed.
Qualifications, Skills and
NOTE:  All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
The applicants for the United US Embassy USAID
Project Management Specialist (HIV/AIDS) job opportunity should a Master’s
Degree in a field relevant to development assistance such as Social Sciences,
Social Work, Public Health, Organizational Development, Public or Business
Administration and International Development.
Other relevant training or certification to augment
university degrees and work experience.
A minimum of eight (8) years of progressively
responsible, professional experience in HIV/AIDS with USAID and/or other
multi-lateral or bi-lateral organizations.
Five years of experience developing and managing
large scale (>$30 million) health/HIV/AIDS projects.
Significant experience in partner coordination
and relationship management required.
Broad knowledge and understanding in supporting
a comprehensive approach to HIV/AIDS including strategic planning, monitoring
and reporting in the areas of systems strengthening and service delivery.
Effective written and oral communications are
absolutely critical to perform successfully in this position.
The incumbent must be able to communicate
effectively and accurately. The incumbent must be able to draft reports,
correspondence, briefings and other written products in accurate and
grammatically correct English with little or no editing required, often under
tight deadlines.
Comprehensive knowledge of the Government of
Uganda’s multi-sectoral HIV/AIDS approach, and the National HIV/AIDS Strategic
Plan is required. This includes deep understanding of the strategies and
modalities of development partner contributions to the development of Uganda’s
HIV/AIDS response, as well as knowledge of the opportunities and constraints to
Uganda’s HIV/AIDS and overall health sector growth, and the roles of the public
and private sector.
Thorough knowledge of Uganda’s economic,
political, social and cultural characteristics and the history of development
assistance, in particular the response to HIV/AIDS in Uganda, including current
trends and directions.
The incumbent must exercise considerable degree
of specialized knowledge and experience to be applied in identifying and
analyzing complex issues related to programs. The incumbent is expected to have
an in-depth understanding of US Government foreign assistance to Uganda and
familiarity with central aspects of U.S. Government policy in Uganda.
The incumbent is required to understand and
appreciate the US Government Mission’s strategic direction, its chief
accomplishments and its challenges in order to skillfully articulate the
rationale, objectives and priorities for the provision of US Government foreign
assistance to Uganda.
The incumbent must have specific knowledge of
partnership building with corporate and/or government partners.
Broad knowledge of the way USAID conducts
business, including budgeting and programming and procurement procedures is
The incumbent is required to understand the
objectives, methodology and status of USAID/Uganda’s programs and projects.
Exceptional communication and analytical skills
Show commitment to transparency and teamwork,
and an outstanding ability to exercise sound and independent judgment,
discretion and patience on a daily basis.
This position further requires flexibility and
the ability to accept and react to changing policy direction with sound
analyses, professionalism and poise. In addition, the incumbent will exercise
considerable judgment in dealing with senior and mid-level partners in other
USG agencies, GOU, donors, local organizations and implementing partners.
Language Proficiency:  Minimum of level 4 – fluency in English
(written and oral) language is required
Personal Competencies:
Work effectively in teams
to participate in and/or lead internal and external teams
to respond professionally and adjust priorities in often fluid, changing, and
challenging situations
to resolve complex planning and implementation issues with colleagues in
technical offices and other parts of the mission that may arise
interpersonal skills, including diplomacy and tact, to work effectively with
people at all levels, from senior officials to support staff, accepting
divergent points of view, able to set forth new ideas, and able to help find
consensus to achieve team goals
to work in and appreciate a culturally diverse environment. The incumbent must
be able to provide information and advice with detachment and
objectivity, and orient, coach and mentor fellow Ugandan and U.S. personnel, as
described in the duties. The incumbent must be able to appreciate and
effectively work in a culturally diverse office and able to translate local
customs and culture to American counterparts and senior staff as necessary.
 Communicate effectively:
incumbent must be able to communicate information in transparent, accurate,
concise and meaningful oral and written forms
incumbent must be able to appropriately present USAID/Uganda’s programs
and priorities to a wide range of outside parties including senior corporate
representatives, senior Ugandan officials up to the Commissioner, Director and
Minister level; USAID senior management, and others
incumbent is required to develop sustainable good working relationships within
the US Government Mission including USAID, CDC, State Department,
Department of Defense, and Peace Corps. Ability to establish and maintain
effective working relationships with implementing partners, private sector
partners, other donor partners, and both central and district level Government
of Uganda counterparts is a must.
incumbent must possess the ability to positively appraise staff, write annual
performance evaluations and set mutually agreed-upon and achievable work
objectives for staff that he/she supervises.
Achieve results
conceive, plan, organize, manage, and evaluate important, diversified and
complex work projects.
Such skills are essential to meet deadlines and
to ensure that activities go smoothly, particularly in the event of competing
priorities and/or time pressures
analytical, technical and project management skills to review and provide
substantive feedback on documents including concept papers, proposals,
program descriptions/scopes of work, annual submissions for performance
reports, operational planning, oral and written feedback to implementing
partners, and other technical and programmatic documents
Be flexible and versatile.
incumbent must possess the ability to remain calm in a fast moving work
environment. The incumbent must also be able to work calmly, tactfully,
and effectively under pressure and to demonstrate extreme flexibility to manage
more than one activity at a time in the performance of daily duties and
incumbent must have the ability to identify significant economic, political and
social trends in the host country and assess their importance and impact
on USAID development assistance objectives and programs.
S/he should exhibit critical thinking for
addressing current assistance challenges, as well as mitigating near future
challenges through creative solutions.
Excellent computer skills:  These include Microsoft Office, web-based
databases, and electronic filing, including the ability to help others
the ability to learn new programs quickly.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 25th
September 2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation.  The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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