Careers in Banking – Senior Officer, Contracts & Vendor Management at Stanbic Bank

Organisation: Stanbic Bank
Duty Station: Kampala,
Uganda
Job ID: 18996
About US:
Stanbic Bank Uganda Limited is a subsidiary of Stanbic Africa Holdings
Limited which is in turn owned by Standard Bank Group Limited (“the Group”),
Africa’s leading banking and financial services group. The Standard Bank Group
is the leading banking group focused on emerging markets. It is the largest
African banking group ranked by assets and earnings. Stanbic Bank Uganda
Limited is the largest bank in Uganda by assets and market capitalization. It
offers a full range of banking services through two business units; Personal
and Business Banking (PBB), and Corporate and Investment Banking (CIB).
Job Summary: The Senior
Officer, Contracts & Vendor Management will support the Bank by being
responsible for  monitoring, supervising
and coordinating of contract execution with vendors, implementation, delivery
and guidance in respect to all the procurement activities related to service
delivery, performance management of suppliers and contract administration in
line with the Bank Policy& Procedures, Legal Provisions and Best Practice.
Key Duties and
Responsibilities: 
Customer Service & Stakeholder Management:
  • Offer timely support in the receipt of
    feedback on the service provision of the external service providers, and
    management of the feedback to ensure compliance.
  • Build and maintain sustainable
    relationships with all relevant external stakeholders in order to secure
    the necessary customer relationships and benefits
Operational Performance:
  • Develop and maintain an up to date and
    efficient contracts management and suppliers/service providers database
    management system with targets to avoid risks relating to delayed renewal
    and termination and prepare analytical monthly status reports in line with
    bank policy, best pro-active and departmental work plan.
  • Prepare and monitor Supplier Appraisal
    database to ensure effective implementation of Contract targets and
    Performance of      Post Contract
    awards to guide management decisions on future procurements in line with
    Bank Policy and Procedures.
  • Ensure relevant approvals for the contract
    have been obtained before sign off of the contract.
  • Work closely with users and Legal to draft
    and ensure execution of the contract as per the guidelines incorporated in
    the contract.
  • The incumbent will liaise with users and
    Legal to act as the link between the contractor and the Bank during the
    execution of the contract.
  • Ensures the value for money during the
    execution of the contract by examining onetime costs, unit costs,
    recurring costs, internal costs, and quantitative costs.
  • Offer support in the negotiation of
    contracts with an optimum mix of price and quality
  • Negotiate contract terms, pricing and
    payment schedule, ensuring that the agreements with the vendors /
    suppliers are      commercially
    advantageous
  • Review contracts and SLAs to mitigate any
    loop holes and recommend mitigationg factors.
  • Brings to the attention of management any
    contractor who breaches the contract.
  • Work closely with Risk, users and Legal,
    review all contracts/agreements to achieve best price/best quality’
    purchasing
  • Prepare and draft tenancy and lease
    agreements in consultation with the users and Legal Department.
  • Provide legal support to the operations
    department
Cost Management:
  • Regularly review all requisitions to
    ensure that purchases are made within the various cost centre’s set
    capital and Operational expenditure budgets.
  • Negotiate offers from pre-qualified
    suppliers based on the Procurement Policy in a timely manner and at lowest
    total cost of ownership without compromising quality
People Management:
  • Provide guidance to and manage the
    performance and behaviours of their teams, ensuring high levels of
    motivation, competence and service orientation
  • Identify appropriate training and
    development courses and initiatives to enable the team’s on-going growth
    and development
  • Performance Management, including
    recognition, reward and poor performance management
  • Set performance targets for staff and
    monitor performance against these
Resource Utilisation:
  • Develop staff as well as foster a team
    approach by actively building strong relationships within department
  • Embrace new ways of working with Sourcing
    Colleagues and wider community, helping to embed new ways of working and
    cultural changes
Control: Implement procurement policies and procedures to cover
all contracts and vendor management activities.
Self-Development:
  • Identifies appropriate formal and
    occupational (informal) training needs and courses (internal/external) to
    develop oneself
  • Attend continuous legal Education in
    accordance with the Uganda Law Society curriculum.
  • Up-Skills oneself regarding new products
    and procedures through attendance of workshops/presentations and reading
    of internal and external communications.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Stanbic Bank
    Senior Officer, Contracts & Vendor Management job opportunity should
    hold a Bachelor’s degree in business administration, procurement or a
    related field from a recognized university
  • Professional CIPS qualification
  • A minimum of three years’ experience in
    procurement, contracts, vendor performance management and supply chain
    management at a supervisory level
  • Experience in managing people (direct and
    indirect reports)
  • Extensive knowledge of strategic
    purchasing, contract management and supply knowledge.
  • Problem solving skills to analyse
    information to evaluate internal and external demand and external supplier
    information and extract critical cost opportunities.
  • Contract drafting skills
  • Attention to detail and ability to
    assimilate, appraise and extract information quickly when faced with
    numerous ad hoc queries.
  • Ability to influence clients
  • Good negotiation skills
How to Apply:
All candidates who wish to join the one of Africa’s biggest Banking
Groups, Standard Bank in the aforementioned capacity are encouraged to Apply Online
by visiting Link below.
Deadline: 22nd September
2016
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