Administrator Job Careers – Zoe Recruitment

Job Title:           Administrator
Organisation: Zoe
Recruitment
Duty Station:  Kampala, Uganda
About US:
Zoe Recruitment is an HR consultancy company that exists to contribute
to the transformation of productivity and work ethic, by linking talent to
business/organizations, and placing people right. At Zoe we believe this then
forms the foundation for sustainable business and on a larger scale, economic
growth. Zoe would like to recruit for a valuable client in the architectural
industry.
Key Duties and Responsibilities:
 
  • General office organisation and
    cleanliness
  • In charge of preparing and maintaining basic
    books of accounts and payroll
  • Assist in preparing and monitoring of the
    annual budget of the business;
  • Ensure that clients are billed on time and
    ensure timely follow up collecting on invoices sent to clients;
  • Ensure compliance with all tax filing
    deadlines and submissions;
  • In charge of the maintenance of
    registration files of the firm and ensuring that all annual registration
    requirements required of the Directors and firm are complied with in good
    time e.g. with KCCA, URA, etc.
  • Prepare expense reports – e.g. telephone
    reports, claims summaries, advance claims prior to payroll date of 25th of
    each month. Stationery reports, etc by billing date of 1st of every month;
  • Keenly review and process advance and claim
    forms timely. Ensure that out of pocket policy is complied with by staff;
  • Prepare IT reports usage. Provide a
    monthly report on IT matters and ensure staff IT problems are resolved
    quickly;
  • Manage all petty cash matters;
  • Track all WHT tax deductions suffered by
    the firm and maintain an accurate record for these for inclusion and
    posting in the financial records of the company;
  • Handle all procurement of the business.
  • Admin checklist compliance. Report to be
    given to Director on a monthly basis;
  • Maintenance of staff annual leave
    management worksheet;
  • In charge of the maintenance of property
    and equipment register which is submitted to director on a quarterly basis
    for review;
  • The Administrator will manage reception
    area
     
Qualifications, Skills and
Experience:  
  • The applicant should preferably hold a Bachelor’s
    degree in a finance field;
  • Professional accounting qualifications i.e.
    ACCA/CPA level an added advantage;
  • A minimum of four to five years’ experience
    working in a busy Admin and Finance role
  • Computer literacy i.e. hands-on experience
    using Tally and QuickBooks.
  • Highly organized and detailed oriented;
  • Must have an analytical and questioning
    mind;
  • Excellent verbal and written communication
    skills;
  • Good working knowledge of the URA portal
    with particular emphasis on tax filings including VAT, income tax, WHT,
    PAYE;
  • Excellent presentation skills;
  • Good team player and understands that
    their role is there to support the professional staff in achieving a
    collective objective.
  • Is a self starter and works with little
    supervision
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online through Zoe’s e-recruitment portal at the link below together
with:
  • Attached copies of all academic
    qualifications (transcripts and certificates);
  • Detailed CVs and daytime mobile telephone
    numbers;
  • Three work references and or/academic
    references;
Deadline: 7th October,
2016
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