Administrative & Finance Officer Non-profit Jobs – American International Health Alliance (AIHA)




Organisation: American International
Health Alliance (AIHA)
Duty Station: Kampala,
Uganda
Reports to: Program Manager,
HIV/AIDS Twinning Center Program
About Us:
The American International Health Alliance (AIHA) is a non-profit
organization with more than 24 years of experience implementing health systems
strengthening and human resources for health (HSS/HRH) interventions in low‐ and middle‐income countries around the globe. Using
twinning — our highly collaborative, inclusive, holistic, and cost‐effective programming model — we work to
empower our partners to build a strong, sustainable foundation for locally
driven, locally sustainable programs that greatly improve health service
delivery and access to quality care.
Job Summary: The
Administrative & Finance Officer will work closely with the Kampala-based
Program Coordinator and other members of AIHA’s team to provide administrative
and financial support to the AIHA/Uganda Staff and partners with the overall
aim of ensuring smooth functioning of operations and project activities.
Key Duties and
Responsibilities: 
  • Offer
    logistical support for partnership and staff travel to/from/through Uganda
    and for AIHA activities held in Uganda (tasks include arranging hotels,
    meals, books printing; supplies purchases, transport; arrivals/departures
    coordination).
  • Offer
    support in monitoring and analysis of financial control procedures.
  • Verify
    payment documentation for accuracy and completeness before posting
    to QBs.
  • Manage
    petty cash accounts, including ensuring the maintenance of an appropriate
    level of petty cash in safe deposit.
  • Prepare
    monthly and annual budgets and financial reports. Ensure accurate keeping
    of all accounting records for the office and programs – e.g. bank
    accounts; furniture and equipment inventory, and supply register.
  • The
    incumbent will calculate salaries including income tax, pension fund,
    medical care, and other taxable income for all employees and
    contractors.
  • Work
    closely with the HQ finance team, ensure that all costs in the project
    adhere to AIHA and USG regulations, and are allowable, reasonable and
    allocable.
  • Assist
    the HQ Finance Manager in addressing all monthly field report review comments
    from home office including providing feedback for missing vouchers and
    outstanding information following review of payment documentation.
  • Ensure
    reimbursement of travel and hotel invoices from the Program department and
    ensure completeness and timely reconciliation of the same with
    their respective accountabilities before payment is affected.
  • Work
    in liaison with the program team to ensure that all the necessary support
    documentation and information is obtained for direct payment of partners
    we work with in the field.
  • Work
    closely with the Program department to ensure timely receipt,
    reconciliation and payment of office expenses.
  • Prepare and submit required reports to Ugandan tax authorities regarding VAT,
    employee/contractor income taxes, pension fund contributions and other
    applicable declarations.
  • Support
    staff and partners with the development, editing, finalization, and
    packaging of program curricula, materials, and reports.
  • In
    charge of the preparation and continuously update the vendor tracker as
    per guidelines/ requirements by Contracts department.
  • Serve
    as an information source on program policies, procedures, and
    administration guidelines.
  • Perform
    any other duties as assigned.
Qualifications, Skills and
Experience: 
  • The
    ideal candidate must hold a Bachelor’s degree required from a credited
    university with an Accounting or Finance degree.
  • At
    least five years’ experience with an NGO in Accountancy & Financial
    Management
  • Broad
    knowledge and understanding of Accounts/Finance and donor
    requirements
  • Computer
    literacy i.e. Proficiency in Microsoft Office applications (Word, Excel,
    PowerPoint, Outlook, Access) and the Internet
  • Working
    knowledge of Quick Books is essential
  • Experience
    with U.S. Government donor compliance and reporting
  • Ability
    to work effectively with diverse coworkers and project participants
  • Self-starter
    with strong multi-tasking and problem solving skills
  • Ability
    to handle multiple tasks simultaneously in a fast-paced environment, set
    priorities, and work independently and in a team environment
  • Must
    be very dependable and detail-oriented
  • Effective
    and diplomatic communicator at all levels
  • Personal
    and professional maturity and judgment Impeccable level of integrity
  • Willingness
    to work additional hours to meet tight deadlines as needed
  • English
    fluency is essential
  • Must
    be willing to travel in-country
How to Apply:
All applicants are encouraged to send their updated CVs and cover
letters to HRUganda@aiha.com
Deadline: Friday, 7th
October, 2016
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