Job Title: Finance Officer-Field (4 Fresher Careers)
Organization: Malaria
Consortium
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Malaria Action Program for Districts (MAPD) Project
Duty Station: Arua, Hoima,
Masaka and (Fort Portal) Kabarole, Uganda
Masaka and (Fort Portal) Kabarole, Uganda
Reports to: Regional
Coordinator
Coordinator
Salary: USD 11,520 gross per
annum
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Finance
Officer-Field will provide a full accounting services to the field office. The
incumbent is responsible for checking the accuracy of all transactions,
disbursing and settling cash as requested in accordance with MC financial
policy and process in the field office and reporting all transactions to the
Regional Coordinator accurately and timely.
Officer-Field will provide a full accounting services to the field office. The
incumbent is responsible for checking the accuracy of all transactions,
disbursing and settling cash as requested in accordance with MC financial
policy and process in the field office and reporting all transactions to the
Regional Coordinator accurately and timely.
Key Duties and Responsibilities:
·
Calculate
and request the field office’s monthly cash needs with the budget heads
and Area Coordinators with the objectives to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for
operational needs. 8 %
Calculate
and request the field office’s monthly cash needs with the budget heads
and Area Coordinators with the objectives to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for
operational needs. 8 %
·
The
incumbent will arrange for timely bank transfers to the field office and ensure
proper accounting of transfers. 7%
The
incumbent will arrange for timely bank transfers to the field office and ensure
proper accounting of transfers. 7%
·
Act
as cheque signatories. 7%
Act
as cheque signatories. 7%
·
Regularly
check the accuracy and validity of the transactions of the field office, 8 %
Regularly
check the accuracy and validity of the transactions of the field office, 8 %
·
Check
the correct procedures including appropriate approvals are followed for all
transactions. 8 %
Check
the correct procedures including appropriate approvals are followed for all
transactions. 8 %
·
Prepare
the monthly return to submit to the financial Accountant within three
days of the month end, including bank reconciliation and petty cash count
sheets. 5%
Prepare
the monthly return to submit to the financial Accountant within three
days of the month end, including bank reconciliation and petty cash count
sheets. 5%
·
Keenly
review the coding of the field reports with budget holders. 7 %
Keenly
review the coding of the field reports with budget holders. 7 %
·
Prepare
the bank reconciliation for the field office and follow up on any
outstanding items. 5%
Prepare
the bank reconciliation for the field office and follow up on any
outstanding items. 5%
·
Close
the field books of accounts monthly according to the timetable. 7%
Close
the field books of accounts monthly according to the timetable. 7%
·
Responsible
for keeping petty cash using imprested record, making requisitions and issues
as approved by an authorised MC personnel. 8%
Responsible
for keeping petty cash using imprested record, making requisitions and issues
as approved by an authorised MC personnel. 8%
·
Count
petty cash on a monthly basis with appropriate person. 7%
Count
petty cash on a monthly basis with appropriate person. 7%
·
Ensure
that all payments to vendors are in compliance with government tax
requirements (V.A.T, WHT). 6%
Ensure
that all payments to vendors are in compliance with government tax
requirements (V.A.T, WHT). 6%
·
Maintain
a register for all accountabilities submitted to eliminate claims that
accountabilities are submitted and lost. 7%
Maintain
a register for all accountabilities submitted to eliminate claims that
accountabilities are submitted and lost. 7%
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium USAID
MAPD Finance Officer-Field job opportunity should hold a Bachelor’s degree in Accounting
and/or Finance
The applicant for the Malaria Consortium USAID
MAPD Finance Officer-Field job opportunity should hold a Bachelor’s degree in Accounting
and/or Finance
·
One year of similar work experience
One year of similar work experience
·
Working
knowledge and experience in using at least 1 accounting package
Working
knowledge and experience in using at least 1 accounting package
·
Knowledge
and experience using MS-Office packages
Knowledge
and experience using MS-Office packages
·
Previous experience of working in the NGO sector
Previous experience of working in the NGO sector
·
Good
excel and other sofware skills
Good
excel and other sofware skills
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Keen
attention to detail
Keen
attention to detail
·
Fluent
in English, excellent communication skills, both written and verbal;
Fluent
in English, excellent communication skills, both written and verbal;
·
Flexible
in approach to tasks and working hours
Flexible
in approach to tasks and working hours
·
Good
analytical skills
Good
analytical skills
Core Competencies:
Delivering Results: Focuses on delivering contribution to
Malaria Consortium and achieving own objectives
Malaria Consortium and achieving own objectives
·
Puts
in effort required to ensure the delivery of own work and objectives to meet
(and exceed) expectations
Puts
in effort required to ensure the delivery of own work and objectives to meet
(and exceed) expectations
·
Strong
self management of time and effort
Strong
self management of time and effort
·
Checks
own work to ensure quality
Checks
own work to ensure quality
Analysis and use of
information: Gathers information and identifies problems
effectively
information: Gathers information and identifies problems
effectively
·
Interprets
basic written information
Interprets
basic written information
·
Keen
attention to detail
Keen
attention to detail
·
Follows
guidelines to identify issues
Follows
guidelines to identify issues
·
Recognises
problems within their remit
Recognises
problems within their remit
·
Uses
appropriate methods for gathering and summarising data
Uses
appropriate methods for gathering and summarising data
Interpersonal and Communications:
Listens and clearly presents information
Listens and clearly presents information
·
Actively
listens and pays attention
Actively
listens and pays attention
·
Presents
information and facts in a logical way
Presents
information and facts in a logical way
·
Shares
information willingly and on a timely basis
Shares
information willingly and on a timely basis
·
Communicates
honestly, respectfully and sensitively
Communicates
honestly, respectfully and sensitively
Collaboration and partnering:
Is a good and effective team player
Is a good and effective team player
·
Is as
a good and effective team player
Is as
a good and effective team player
·
Knows
who their customers are and their requirements.
Knows
who their customers are and their requirements.
·
Respects
and listens to different views/opinions
Respects
and listens to different views/opinions
·
Actively
collaborates across teams to achieve objectives and develop own thinking
Actively
collaborates across teams to achieve objectives and develop own thinking
·
Proactive
in providing and seeking support from team members
Proactive
in providing and seeking support from team members
Leading and motivating people: Manages own development and seeks
opportunities
opportunities
·
Actively
manages own development and performance positively
Actively
manages own development and performance positively
·
Learns
lessons from successes and failures
Learns
lessons from successes and failures
·
Seeks
and explores opportunities within Malaria Consortium which develop
skills and expertise
Seeks
and explores opportunities within Malaria Consortium which develop
skills and expertise
Flexibility/ adaptability: Recognizes own stress levels and
adapts
adapts
·
Recognises
limitations and take steps to manage any resulting pressure or stress
Recognises
limitations and take steps to manage any resulting pressure or stress
·
Remains
focused on objectives and goal in a rapidly changing environment
Remains
focused on objectives and goal in a rapidly changing environment
·
Takes
responsibility for own work and for the impact of own actions
Takes
responsibility for own work and for the impact of own actions
Living the values: Promotes
Malaria Consortium values amongst peers
Malaria Consortium values amongst peers
·
Shows
a readiness to promote Malaria Consortium’s values amongst peers
Shows
a readiness to promote Malaria Consortium’s values amongst peers
·
Promotes
ethical and professional behaviour in line with Malaria Consortium’s values
Promotes
ethical and professional behaviour in line with Malaria Consortium’s values
Strategic planning and
thinking and sector awareness: Manages own workload effectively
thinking and sector awareness: Manages own workload effectively
·
Plans
and manages own workload effectively
Plans
and manages own workload effectively
·
Is
familiar with Malaria Consortium’s mission and current strategic plan.
Is
familiar with Malaria Consortium’s mission and current strategic plan.
·
Understands
own contribution to Malaria Consortium’s objectives
Understands
own contribution to Malaria Consortium’s objectives
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 16th
September 2016 by 2:30 pm
September 2016 by 2:30 pm
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