Job Title: Documentation Intern (2 No Experience Jobs)
Organisation: Danish Refugee
Council (DRC)
Council (DRC)
Duty Station: Kampala and
Yumbe, Uganda
Yumbe, Uganda
Reports to: HR/Admin
Coordinator
Coordinator
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Documentation
Intern will mainly support the HR and Procurement departments with routine
documentation and paperwork.
Intern will mainly support the HR and Procurement departments with routine
documentation and paperwork.
Key Duties and
Responsibilities:
Responsibilities:
Procurement:
- Enter Suppliers’ details in to Supplier
data Base - The incumbent will be filling and
archiving the Procurement and Logistics documents one copy to Logistics
file and original to Finance - Offer support in stock taking and store
arrangement - Weekly update of procurement tracker and
Payment tracker - The intern will support with goods reception
by verifying goods delivered by the suppliers and issue goods received
notes and update stock cards - Work in close liaison with the finance
department, the intern will follow up on contracts files as needs arise - Offer support in preparing delivery notes and
will take part in preparation of cargo to be dispatched to the field
locations - Participate in the tender processes and
identification of per-qualified suppliers.
Human Resources:
- The intern will be responsible for
recruitments tracking. This will also include obtaining signatures on the
recruitment instruction forms, recording positions into the tracker and
file management for all the recruitment documentation. - Participate in organising for interviews.
This will include administering written tests and also ensuring that the
interview venues are well set, avail computers if required among others. - The intern will work with the HR officer
to update the personnel files. - The intern will be the time sheets
responsible. He /She will track time sheets received from the field and
will be responsible for filing them and providing an update to the HR
officer. - Responsible for preparing parcels with
staff items to be dispatched to the field. This could be identity cards,
Medical insurance cards, uniforms among others. - In the absence of the HR officer, the
Intern will be back up.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Danish Refugee
Council (DRC) Documentation Intern job placement should hold a Bachelor’s degree
in Procurement, Business Administration or related field. - No experience is required
- Excellent communication in English both
written and oral. - Computer literacy i.e. proficiency in MS
office applications - Proactive, stable and robust character and
a good team player. - Excellent communication skills, calm and a
good sense of humor. - Excellent interpersonal skills
NB: We offer no salary
for this position but an exgratia allowance of 300,000 UGX
for this position but an exgratia allowance of 300,000 UGX
How to Apply:
All suitably qualified and interested candidates should send their
applications including;
applications including;
·
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria
A cover letter (1 page) in which you explain why
you are interested in the position and how you meet the qualities and
qualifications criteria
·
Concise and accurate CV (maximum 3 pages). The
CV should include information about your qualification, relevant training
courses, Work experience, name and contact details of 3 relevant references.
Concise and accurate CV (maximum 3 pages). The
CV should include information about your qualification, relevant training
courses, Work experience, name and contact details of 3 relevant references.
All applications should be addressed to the Country HR/Admin
coordinator and should be emailed to [email protected]. Please
include the position title in the subject line and clearly mark Kampala or
Yumbe.
coordinator and should be emailed to [email protected]. Please
include the position title in the subject line and clearly mark Kampala or
Yumbe.
Deadline: 10th
October 2016
October 2016
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