Job Title: Human Resources Assistant
Organization: World Food
Programme (WFP)
Programme (WFP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Head of Human
Resources
Resources
Position Grade: SC5 / G5
Reference Number: 16-0022028
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. Currently WFP focuses on three priority areas namely:
Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture
& Market Support (AMS). WFP has operations in various parts of the Country.
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. Currently WFP focuses on three priority areas namely:
Emergency Humanitarian Action (EHA); Food & Nutrition Security (FNS); and Agriculture
& Market Support (AMS). WFP has operations in various parts of the Country.
Job Summary: The Human
Resources Assistant will support the
delivery of major activities arising from the organisational people strategy.
Resources Assistant will support the
delivery of major activities arising from the organisational people strategy.
Key Duties and Responsibilities:
·
Provide assistance on general HR queries and
follow up actions, to ensure consistent and high quality HR services are
delivered to clients.
Provide assistance on general HR queries and
follow up actions, to ensure consistent and high quality HR services are
delivered to clients.
·
Provide guidance and on-the-job training to
other staff, support their development and increased knowledge of HR systems
and procedures required to perform their duties.
Provide guidance and on-the-job training to
other staff, support their development and increased knowledge of HR systems
and procedures required to perform their duties.
·
Work closely with other internal units/offices
on HR related matters, i.e. payroll, contracts, etc. and provide necessary
information in order to enable timely HR services.
Work closely with other internal units/offices
on HR related matters, i.e. payroll, contracts, etc. and provide necessary
information in order to enable timely HR services.
·
Extract and compile HR data on staff recruitment
and selection, contractual conditions, entitlements, performance and training
requirements, to support analysis and reporting needs.
Extract and compile HR data on staff recruitment
and selection, contractual conditions, entitlements, performance and training
requirements, to support analysis and reporting needs.
·
Provide administrative support in various HR
activities in the areas of work allocated by the professional officer including
on boarding of new staff members in compliance with relevant processes and
procedures.
Provide administrative support in various HR
activities in the areas of work allocated by the professional officer including
on boarding of new staff members in compliance with relevant processes and
procedures.
·
Maintain confidential personnel records, HR
databases and archives, to ensure data and files are accurately stored and
updated in compliance with the established standards.
Maintain confidential personnel records, HR
databases and archives, to ensure data and files are accurately stored and
updated in compliance with the established standards.
·
Draft various HR documentation required for the
specific area of work (e.g. employment contracts, transfer letters,
training-related documents, etc.) ensuring accuracy and meeting established
deadlines.
Draft various HR documentation required for the
specific area of work (e.g. employment contracts, transfer letters,
training-related documents, etc.) ensuring accuracy and meeting established
deadlines.
·
The Human Resoures Assistant will uUse HR
management systems for entering and updating a variety of HR data including
assistance in monitoring various deadlines (e.g. contract expiration, PACE,
etc.), ensuring compliance with the established deadlines and accuracy of HR
data.
The Human Resoures Assistant will uUse HR
management systems for entering and updating a variety of HR data including
assistance in monitoring various deadlines (e.g. contract expiration, PACE,
etc.), ensuring compliance with the established deadlines and accuracy of HR
data.
·
Support staff deployment and related
administrative actions including preparation of basic reports, to facilitate
efficient HR service enabling WFP to respond quickly to emergences.
Support staff deployment and related
administrative actions including preparation of basic reports, to facilitate
efficient HR service enabling WFP to respond quickly to emergences.
·
Perform any other duties as may be assigned by
the Head of Human Resources from time to time.
Perform any other duties as may be assigned by
the Head of Human Resources from time to time.
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the United Nations UN World
Food Programme (WFP) Human Resources Assistant
job opportunity should hold a university degree or Diploma in Human
Resources, Secretarial Studies, Business Administration, Social Sciences, or
any other related fields, obtained from a recognized university.
The applicants for the United Nations UN World
Food Programme (WFP) Human Resources Assistant
job opportunity should hold a university degree or Diploma in Human
Resources, Secretarial Studies, Business Administration, Social Sciences, or
any other related fields, obtained from a recognized university.
·
A minimum of four (4) years working experience
in either, administrative work, human resources, secretarial duties or any
other related field, acquired from a reputable organization.
A minimum of four (4) years working experience
in either, administrative work, human resources, secretarial duties or any
other related field, acquired from a reputable organization.
·
Excellent command of oral and written English is
essential.
Excellent command of oral and written English is
essential.
·
Knowledge and experience using MS applications.
Knowledge and experience using MS applications.
·
Ability to maintain confidentiality is a must.
Ability to maintain confidentiality is a must.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme to submit their applications online, Click Here
Programme to submit their applications online, Click Here
Step 1: Register and create your online CV
Step 2: Click on “Description” to read the position
requirements and “Apply” to submit your application.
requirements and “Apply” to submit your application.
NB: You must complete
Step 1 and 2 in order for your application to be considered for this vacancy.
Step 1 and 2 in order for your application to be considered for this vacancy.
Deadline: 1st
September 2016
September 2016
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