The
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.

The
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.

Key Duties and Responsibilities:

Calculates airfare, excess baggage
entitlements, terminal expenses, daily subsistence allowances for staff
and dependents traveling on missions, etc.
The jobholder provides information to staff
and consultants on the most direct and economical route, and plans
routings and itineraries plus the most economical airfare rates for such
travel as permitted by the rules and regulations.
Provides information on rates and travel
schedules for specific itineraries
The incumbent also contacts airlines or
travel agency to make reservations at least expensive fares, and requests
issuance of tickets.
Keenly reviews travel claims and supporting
documentation for completeness, accuracy, reasonableness, validity, and
conformity with UN Rules.
Guides substantive offices, travelers, and
other relevant staff of arrival information, requesting arrangements to be
made accordingly for traveler.
Receives queries and feedback to clients,
create work orders in iNeed, monitor work orders, daily report on ageing
analysis. Closes work orders in iNeed. Checks entitlements eligibility,
approves entitlement leave, calculates points according to cycles, post
travel management, updates leave cards, and compilation of staff benefits
accruals. Computation of airfare for requested destinations, computation
of lump sum, raising of PT8 in FSS, computation of costs for shipment of
Personal Effects, advise on travel issues, coordination with travel agents
for ticket issuing.
Processing Entitlement: Travel services as requested by
client missions and RSCE Staff. Obligation of PT8, Payment of Lump Sum,
Approval of payments in UMOJA, Monitoring of payments activities and FCs,
providing feedback to clients on payments made.
Official travel for meetings or training
(daily subsistence allowance advances, claims for official travel);
arranges tickets for Official and Training Travel; Arrange tickets and
cargo space for repatriation of Human remains; Arrange tickets for medical
evacuation; Processing DSA advances; Processing F10 claims; Processing
vendor payments.
Performs any other duties as required.

Qualifications, Skills and Experience:

The ideal candidate for the United Nations Regional
Service Centre Entebbe (RSCE) Travel Assistant job opportunity should have
completed a High School Diploma.
Possession of a technical or vocational certificate in the field of
business administration or travel and related matters or related fields is
highly desirable.
At least four years of progressively
responsible experience in travel administration, including travel rate
calculation, routing, and travel reimbursement, or related area is
required.
Broad knowledge and understanding of travel
related operations including knowledge of Airline Passenger Tariffs and
ABS Airways Guide or OAG desirable.
Working experience in an International
Organization in a travel-related function is desirable.
Ability to assimilate and understand
technical human resources-related terms;
Computer literacy i.e. proficiency in the use
of MS Office
Ability to transcribe data in an accurate and
speedy manner;
Ability to identify issues, formulate
opinions, draw conclusions and recommendations.
Languages: Fluency in oral and written English
is required.

Personal Competencies:

Professionalism: Good knowledge of all forms of
publication activities; thorough knowledge of information management
system requirements; ability to work independently in managing difficult
situations; proven analytical and evaluative skills; shows pride in work
and in achievements; observing deadlines and achieving results; and
ability to remain calm in stressful situations.
Communication: Good interpersonal skills, speaks
and writes clearly and effectively, listens to others, correctly
interprets messages from others and responds appropriately, exhibits two
way communication; and tailors language, tone, style and format to match
audience and demonstrate openness in sharing information and keeping
people informed.
Client Orientation: Considers all those to whom services
are provided to be “clients” and seeks to see things from clients’ point
of view; establishes and maintains productive partnerships with clients by
gaining their trust and respect; identifies clients’ needs and matches
them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline
for delivery of products or services to client.

NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts. Women are strongly encouraged to apply.

How to Apply:

All
suitably qualified and interested Ugandan candidates should send their
applications the following documents:

The United Nations Personal History form
(P-11), Opens the employer’s application pageApply Now →; This should
be signed
Proof of required academic certificates i.e.
Academic Certificate(s) and/or High School/Secondary Diplomas
Latest performance evaluation reports /
appraisals

The
applicants with the completed documents are strongly encouraged to apply via
e-mail and must include the Vacancy Announcement Number (check beginning of
this advert) and Job Title to: rsce2-recruitment@un.org

Deadline: 14^th August 2016

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