Job Title: Project Accountant & Administrator
Organization: Farm Africa
Funding Source: UK AID
Duty Station: Soroti, Uganda
Reports to: Project
Coordinator
Coordinator
About Us:
Farm Africa is an international NGO that seeks to increase the incomes
and improve food security of smallholder farmers, pastoralists,
agro-pastoralists, and forest dwellers in East Africa. We have recently
launched a new UK AID funded FoodTrade programme linking smallholder farmers
producing maize, beans and rice to export markets.
and improve food security of smallholder farmers, pastoralists,
agro-pastoralists, and forest dwellers in East Africa. We have recently
launched a new UK AID funded FoodTrade programme linking smallholder farmers
producing maize, beans and rice to export markets.
Job Summary: The Project
Accountant & Administrator will be responsible for ensuring a high standard
of financial management for Farm Africa’s FoodTrade project activities in Teso
sub-region. Duties will include maintaining accurate financial records,
budgeting, financial reporting, procurement, payment and payroll processing,
audit planning and other core financial duties. In addition, the incumbent will
be responsible for facilities management at the project office and line
managing the project driver.
Accountant & Administrator will be responsible for ensuring a high standard
of financial management for Farm Africa’s FoodTrade project activities in Teso
sub-region. Duties will include maintaining accurate financial records,
budgeting, financial reporting, procurement, payment and payroll processing,
audit planning and other core financial duties. In addition, the incumbent will
be responsible for facilities management at the project office and line
managing the project driver.
Key Duties and
Responsibilities:
Responsibilities:
Accounting and Finance – managing income and expenditure processing,
and maintaining accurate financial records – in particular:
and maintaining accurate financial records – in particular:
·
Promptly
and accurately accounting for all income and expenditure for Farm Africa in
Uganda using QuickBooks
Promptly
and accurately accounting for all income and expenditure for Farm Africa in
Uganda using QuickBooks
·
Ensuring
that proper accounting records are maintained including debtor and creditor
listings and staff working advance records, carrying out monthly
reconciliations
Ensuring
that proper accounting records are maintained including debtor and creditor
listings and staff working advance records, carrying out monthly
reconciliations
·
The
jobholder will be coding and gaining authorisation for all expenditure
according to Farm Africa procedures
The
jobholder will be coding and gaining authorisation for all expenditure
according to Farm Africa procedures
·
Ensuring
timely payment of all invoices and expenditures
Ensuring
timely payment of all invoices and expenditures
·
In
charge of the preparation of monthly payroll for authorisation and
transmission and ensuring on time payment of relevant taxes by Farm Africa and
our employees
In
charge of the preparation of monthly payroll for authorisation and
transmission and ensuring on time payment of relevant taxes by Farm Africa and
our employees
·
Ensuring
enough cash available for smooth implementation of the project by preparing and
submitting monthly cash forecast to Finance and Administration Manager
Ensuring
enough cash available for smooth implementation of the project by preparing and
submitting monthly cash forecast to Finance and Administration Manager
·
Undertaking
regular banking duties including checking of balances, prompt cash and cheque
deposits, collecting bank statements periodically as may be required. And
acting as a bank agent for Farm Africa
Undertaking
regular banking duties including checking of balances, prompt cash and cheque
deposits, collecting bank statements periodically as may be required. And
acting as a bank agent for Farm Africa
·
Carrying
out monthly general ledger accounting reconciliations and analysis
ensuring accuracy of ledger and month end reporting in accordance with GAAP,
organisational policy and donor regulations. This includes reconciliations of
bank, cash, SWA, Prepayments and creditors/Interproject accounts
Carrying
out monthly general ledger accounting reconciliations and analysis
ensuring accuracy of ledger and month end reporting in accordance with GAAP,
organisational policy and donor regulations. This includes reconciliations of
bank, cash, SWA, Prepayments and creditors/Interproject accounts
Financial reporting including:
·
Supplying
accurate and complete monthly project accounts to the Finance &
Administration Manager
Supplying
accurate and complete monthly project accounts to the Finance &
Administration Manager
·
Preparing
financial reports for FoodTrade Uganda in line with donor reporting
requirements
Preparing
financial reports for FoodTrade Uganda in line with donor reporting
requirements
·
Producing
annual Farm Africa Uganda accounts in line with statutory requirements
and for filing annual returns with URA.
Producing
annual Farm Africa Uganda accounts in line with statutory requirements
and for filing annual returns with URA.
·
Preparing
monthly management accounts reports for the Uganda country office and Food
Trade project
Preparing
monthly management accounts reports for the Uganda country office and Food
Trade project
Budgeting and budget management tasks including:
·
Supporting
the Project Coordinator with preparing and checking of budgets during the
annual planning process
Supporting
the Project Coordinator with preparing and checking of budgets during the
annual planning process
·
Assisting
the Project Coordinator with preparing and checking budget revisions during the
year as required
Assisting
the Project Coordinator with preparing and checking budget revisions during the
year as required
·
Assisting
the country office team with developing draft budgets for new programmes
Assisting
the country office team with developing draft budgets for new programmes
Ensuring compliance with standards contained in the Farm Africa Finance
Procedures Manual, and in particular:
Procedures Manual, and in particular:
·
Guiding
the Project Coordinator and/or Country Representative on relevant budgetary
control measures to address any identified weakness in policy and/or
practice.
Guiding
the Project Coordinator and/or Country Representative on relevant budgetary
control measures to address any identified weakness in policy and/or
practice.
·
Feeding
back any pertinent financial management issues to the Finance Administrative
Manager and/or Country Representative
Feeding
back any pertinent financial management issues to the Finance Administrative
Manager and/or Country Representative
Line managing the Driver & Assistant, and in particular:
·
Assisting
the Driver & Assistant with managing their workload in accordance with the requirements
of other project team members
Assisting
the Driver & Assistant with managing their workload in accordance with the requirements
of other project team members
·
Holding
supervision sessions with the Driver and Assistant at least once per
quarter (to discuss progress against work plans and targets and resolve any
outstanding issues)
Holding
supervision sessions with the Driver and Assistant at least once per
quarter (to discuss progress against work plans and targets and resolve any
outstanding issues)
·
Carrying
out an annual appraisal for the Driver & Assistant
Carrying
out an annual appraisal for the Driver & Assistant
·
Participate
in workshops and training sessions organized by the wider Farm Africa
finance team.
Participate
in workshops and training sessions organized by the wider Farm Africa
finance team.
Playing a key role in delivering the wider objectives of Farm Africa’s
FoodTrade project in Uganda including:
FoodTrade project in Uganda including:
·
Facilities
management for Soroti Office
Facilities
management for Soroti Office
·
Providing
financial management support to the Katine Cooperative Accountant
Providing
financial management support to the Katine Cooperative Accountant
·
Assisting
with facilitating monitoring and communications visits from the wider Farm
Africa team
Assisting
with facilitating monitoring and communications visits from the wider Farm
Africa team
·
Maintaining
proper personnel files for Uganda team such as leave records, annual appraisals
and general personal records
Maintaining
proper personnel files for Uganda team such as leave records, annual appraisals
and general personal records
·
Undertaking
any other duties as reasonably requested by the project coordinator
Undertaking
any other duties as reasonably requested by the project coordinator
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Farm Radio Project
Accountant & Administrator should preferably hold a Degree in Accounting or
Finance CPA (III)
The applicant for the Farm Radio Project
Accountant & Administrator should preferably hold a Degree in Accounting or
Finance CPA (III)
·
At least three years’ experience working in an
accounting position
At least three years’ experience working in an
accounting position
·
Working for an INGO
Working for an INGO
·
Good working knowledge of QuickBooks Managing
other staff
Good working knowledge of QuickBooks Managing
other staff
·
Demonstrable experience of administering payroll
using an online system
Demonstrable experience of administering payroll
using an online system
·
Experience of using SUN accounting systems
Experience of using SUN accounting systems
·
Excellent knowledge and understanding of URA
requirements and processes
Excellent knowledge and understanding of URA
requirements and processes
·
Able to work under own initiative
Able to work under own initiative
·
Previous experience of producing content for
donor reports
Previous experience of producing content for
donor reports
·
Demonstrable experience of producing project
budgets and monitoring activities against them
Demonstrable experience of producing project
budgets and monitoring activities against them
·
Strong written and verbal communication skills
including the ability to communicate with people from a broad range of
backgrounds.
Strong written and verbal communication skills
including the ability to communicate with people from a broad range of
backgrounds.
·
Good working knowledge of Microsoft Office
programmes, in particular Word, Excel and
Good working knowledge of Microsoft Office
programmes, in particular Word, Excel and
·
PowerPoint
PowerPoint
·
Flexible and ‘can do’ attitude
Flexible and ‘can do’ attitude
·
Honesty and Integrity
Honesty and Integrity
·
Good team player
Good team player
·
Strong written and verbal communication skills
including the ability to communicate with people from a broad range of
backgrounds.
Strong written and verbal communication skills
including the ability to communicate with people from a broad range of
backgrounds.
Farm Africa’s Values:
·
Being
experts in our field, delivering insightful/impactful evidence-based
solutions
Being
experts in our field, delivering insightful/impactful evidence-based
solutions
·
Pushing
boundaries, being creative with new and old solutions
Pushing
boundaries, being creative with new and old solutions
·
Acting
for the long-term, building relationships and delivering long-lasting change
for farmers
Acting
for the long-term, building relationships and delivering long-lasting change
for farmers
·
Working
flexibly, taking advantage of the most effective solutions, whether from
the communities, private sector or government
Working
flexibly, taking advantage of the most effective solutions, whether from
the communities, private sector or government
·
Sharing
knowledge with others, reaching more farmers than we do alone, ensuring
effective technologies are widely accessed.
Sharing
knowledge with others, reaching more farmers than we do alone, ensuring
effective technologies are widely accessed.
How to Apply:
All applicants must submit an updated CV, salary history and one-page
application letter specifying the post title in the subject line to:
[email protected]
application letter specifying the post title in the subject line to:
[email protected]
Deadline: 5th
September 2016 by 12:00PM
September 2016 by 12:00PM
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