Several Fresher Administrative Assistant Jobs – National Identification and Registration Authority (NIRA)

Organization: National Identification and Registration
Authority (NIRA)
Duty
Station:
Kampala, Uganda
Reports
to:
Administration
Manager
About
US:
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
Job
Summary:
The Administrative
Assistant will provide administrative support in the day to day activities of
the Directorate and/or Department.
Key
Duties and Responsibilities: 
  • Offers
    administrative support in organizing meetings and events in the office
  • The
    incumbent receive visitors, directs them appropriately and attends to
    inquiries, including telephones
  • Ensures
    that office premises and furniture are tidy and cleaned regularly as
    required and other services such as reception, catering and refreshments,
    utilities and messenger services, are provided for
  • Works
    closely with the Procurement officer for purposes of engaging service
    providers to carry out maintenance, repair and servicing work
  • Actively
    facilitate travel of staff to various places for NIRA activities.
  • Requisitions
    for office stationery from the store and distributes it as required
  • Ensures
    dispatch and delivery of official mail and other parcels
  • Types
    both confidential and non-confidential correspondences, documents and
    reports.
  • The
    incumbent ensures control of office stationery and office equipment issued
    to the Directorate/Department
  • Assists
    in organizing information and other inputs required for meetings and other
    activities of the Departments.
  • Performs
    any other duties that may be assigned from time to time by the
    Administration Manager.
Qualifications,
Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Administrative Assistant employment opportunity should hold a Bachelor’s
    Degree with Honors in Business Administration, Office Management, Hospitality
    or any other related area from a recognized institution.
  • Two
    years relevant working experience
  • Excellent
    organizational skills
  • High
    level of confidentiality and willingness to learn
  • Computer
    literacy skills
How
to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
Deadline:
24th August, 2016
NB:
If you do not hear from NIRA within two months from the closing date, please
consider your application unsuccessful. Only shortlisted candidates will be
contacted. Any form of canvassing or lobbying will lead to disqualification.
For more of the latest
jobs, please visit http://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline

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