Registry Officer/Supervisor Job Placement – National Identification and Registration Authority (NIRA)

Job
Title:          Registry Officer/Supervisor
Organization: National Identification and Registration
Authority (NIRA)
Duty
Station:
Kampala, Uganda
Reports
to:
Manager,
Registration and Operations- Head Quarters
About US:
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
Job
Summary:
The Registry
Officer/Supervisor will take full responsibility and accountability of the
Registry and related processes and procedures with the aim of delivering an
efficient and incident free Registry service.
Key Duties and Responsibilities: 
  • The
    jobholder keeps all official NIRA documents pertaining to registration and
    operations
  • Ensures
    that client records are kept confidentially and used only for official use
  • Ensures
    completeness of all client records and advises management on good
    retention procedures
  • Keenly
    tracks the movement of files and ensures that no record or file leaves the
    registry without proper authorization
  • Ensures
    registry processes and procedures are followed strictly to avoid damage or
    loss of documents or other related risks
  • Guides
    management about the adequacy of client records policy or any gaps thereof
    in order to up-to date it in line with the evolving laws and regulations
    and the needs of the organization
  • The
    Registry Officer/Supervisor maintains up-to date files for all clients
    containing all client related documents
  • Performs
    any other duties which may be assigned from time to time by the Manager,
    Registration and Operations- Head Quarters
Qualifications, Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Registry Officer/Supervisor job vacancy should hold a Bachelor’s
    Degree with Honors in Library and Information Science, records or archive
    management or other related field from a recognized University
  • At
    least three (3) years’ relevant working experience in a reputable public
    or private organization.
  • High
    level of integrity and confidentiality
  • Ability
    to work independently with minimal supervision
  • Excellent
    communication and Interpersonal skills
  • Highly
    organized with keen attention to detail
  • Computer
    literacy skills
How to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
Deadline: 24th August, 2016
NB:
If you do not hear from NIRA within two months from the closing date, please
consider your application unsuccessful. Only shortlisted candidates will be
contacted. Any form of canvassing or lobbying will lead to disqualification.

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