Project Manager – Digital Birth Registration Job Placement – Plan International

Organization: Plan
Duty Station: Kampala,
Reports to: Country Child
Protection Team Leader
About US:
Plan International was founded over 75 years ago and is one of the
oldest and largest children’s development organizations (non-profit / INGOs) in
the world. We work in 50 developing countries across Africa, Asia and the
Americas to promote child rights and lift millions of children out of poverty.
Plan’s vision is of a world in which all children realize their full potential
in societies that respect people’s rights and dignity. Plan is independent,
with no religious, political or governmental affiliations.
About Project:
Since 2005, Plan International Uganda has been working with government
– Uganda Registration Services Bureau (URSB) and National Identification
Registration Authority (NIRA) starting January 2016 – to revitalise birth
registration. Plan International Uganda supported by Plan International
Australia and Plan International Sweden is implementing a three year (July 2016
– June 2020) Digital Birth Registration project titled Improved Birth
Registration through a strengthened Civil Registration of Vital Statistics
(CRVS) system. The new Uganda DBR programme aims to support the National
Identification Registration Authority (NIRA) and other CRVS stakeholders
(Ministry of Health, Uganda Bureau of Statistics and National Planning
Authority) with the strengthening of CRVS information systems and at the same
time to develop and implement a series of innovative birth registration models
to increase birth registration rates, with a focus on vulnerable groups of
children that are at high risk of exclusion and marginalisation, such as
children with disabilities and children from minority groups or those that are
Job Summary: The Project
Manager will provide overall technical and management oversight and lead the
implementation of the Digital Birth Registration (DBR) project. S/he will
support capacity building and coordination of national and sub national
partners to implement the project. S/he will ensure quality and timely
planning, implementation, monitoring and reporting of the project activities to
budget while ensuring that all project risks and issues are adequately
documented and mitigations defined. The Project Manager will also align the
project with Plan International Uganda Country Strategic Plan (CSP) objective
three (Child Protection) while building synergy with other strategic technical
areas such as Education, Health, WASH and Youth Economic Empowerment. The
incumbent will coordinate procurements, fund disbursements and project
reporting in a close collaboration with Administration, Grants and Finance
Teams. S/he will be supported by the Country Child Protection Team Leader and
the Head of Programmes at Country Office (CO), the Birth Registration
Innovation Team (BRIT) at Plan International Headquarters and staff from Plan
International Australia and Plan International Sweden on project management,
budget management, donor reporting and programme quality assurance. The Project
Manager will be responsible for project
management, which includes effective planning, implementation documentation,
monitoring, evaluation and timely progress reporting. The incumbent manages
project risks and issues so that they do not unduly affect project
implementation. The jobholder also builds strategic partnership management, for
implementation of this project to ensure that all components are managed in an
integrated manner with regular meetings and learning forums. The incumbent
takes lead in the effective project budget management and tracking, including
timely accountability of funds in line with accounting policies and procedures.
Key Duties and Responsibilities: 
and uses project resources in accordance with Plan International Uganda
policies and guidelines as well as grant conditions.
Builds and sustains positive working
relationship with the respective line ministries, government departments and
CRVS stakeholders both at national and district level
Documents and maintains all project information
and activities for accountability purposes.
Organises regular performance review meetings to
assess progress but also to agree on and communicate any changes in strategy
with the key project stakeholders.
Manages compliance of Plan International’s Child
Protection Policy and guidelines during the project implementation.
Develops proposals targeting child protection
and birth registration issues.
Dealing with Problems:
issues with government partners to ensure commitment and joint goals
Promotes high performance among project staff
and partners to solve problems
Provides vision and direction to prevent
confusion in objectives
Coaches and mentors project staff and partners to
ensure team motivation
Communicates effectively, orally and in writing
Key Performance Indicators:
DBR team built in-country, including staff based at the Programme Units
in Tororo and Adjumani.
Strong working relationship with NIRA, UNHCR,
Shifo Foundation, National Planning Authority at national level and district
local governments at the districts and sub-district levels.
Accurate work plan, ensuring the coordination of
all activity owners (Plan International Uganda, NIRA, Shifo, UNHCR and others)
to ensure timely delivery of project results.
Registration of Vital Statistics (CRVS) business processes and future
state system architecture proposed and accepted by NIRA and other stakeholders.
Community based birth registration models (and
technologies) developed (through analysis, design, build and all test phases)
and deployed.
documentation such as UAT test cases, acceptance criteria and field
testing protocols undertaken.
Creation of Standard Operation Procedures with
technical partners including NIRA, Shifo, UNHCR and UNICEF.
for Behaviourial Impact (COMBI) campaign implemented to increase demand
for birth registration at the community level.
Legislation in place or planned to ensure rights
based birth registration in Uganda
Commitment from NIRA and other CRVS stakeholders
to include community based birth registration models within investment plans.
Regular written and oral status updates to the
Country Child Protection Team Leader, Head of Programmes at (Uganda CO Level)
and DBR Manager at Plan International Headquarters.
Qualifications, Skills and
The applicant for the Plan International Project
Manager – Digital Birth Registration career opportunity should preferably hold
a Bachelor’s degree from recognised institution.
Possession of a Post graduate qualifications in
a relevant professional discipline e.g. computer science, engineering, project
At least five years’ experience as a project
manager involving projects that successfully managed significant business
Prior exposure and experience of working in
partnership with government, UN agencies and private companies and managing multiple
Previous experience of managing projects in the
development sector an advantage
Working knowledge of civil registration
processes, systems and legal frameworks an advantage
Practical knowledge of the IT development
life-cycle an advantage
knowledge of implementing Change Management initiatives an advantage
(preferably within the government sector in Uganda)
Practical knowledge of implementing a
behavioural change campaign an advantage
Excellent project management skills.
leadership skills i.e. able to inspire others around a common vision.
Excellent communication skills – ability to
summarise the objectives of a project and make complex processes/technology
solutions accessible for non-technical audiences.
to think critically and encourage innovation.
Ability to develop strong and lasting
relationships with a range of stakeholders at all levels of various
organisations incl. government, NGOs, community leaders.
to elicit cooperation from a wide variety of sources, including senior
management and partners
Committed to delivering high quality, ethical
Take ownership for delivering on the project’s
to Plan International’s values, in particular of respect, diversity,
equity and justice
Sensitive to different people and cultures
Listen respectfully to those who have less power
or authority; interact confidently with senior managers.
Open to feedback and willing to try new
approaches for programme communications
Ability to work with minimum supervision
Demonstrate behaviours that embrace a
child-centered approach, community participation and partnership
Promotes creativity, innovation and learning
Willing to travel throughout Uganda
Supports learning and sharing and knowledge
Fluent English
How to Apply:
All suitably qualified candidates should send their letters of
application, together with updated CVs, contact telephone numbers, copies of
relevant certificates, names and contact details of three references plus
salary history and send to:
The Ag. Country Human Resources Manager,
Plan Uganda
Email to:
NB: Only short-listed
applicants will be contacted. Please consider your application unsuccessful in
case you do not hear from us by 30th November 2016.
Deadline: 2nd September, 2016
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