Project Management Specialist-Orphans & Vulnerable Children (OVC) Careers – United States Embassy / US Mission

Organisation: United States
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Salary Grade: FSN-11 (Ugshs
137,483,245 to 202,072,484 p.a. Inclusive of allowances)
Vacancy Announcement Number:
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International
Development (USAID)
Centers for Disease Control (CDC)
Peace Corps
Job Summary: The Project
Management Specialist-Orphans & Vulnerable Children (OVC) will offer technical and professional
leadership to plan, implement, monitor and oversee selected activities related
to orphans and vulnerable children and youth at USAID/Uganda.   
Key Duties and
Program Management – 60% The Specialist manages all activities
related to OVC in USAID cooperative agreements and contracts.  Key program  management activities for the OVC
Specialistare those included in the AOR/COR Designation letter and include:
1. Program Planning:
  • Provide sound technical advice that will
    strengthen USG program policy in OVC, based on an in-depth knowledge of
    household economic strengthening, social protection, families, and
    communities that care for OVC. 
    Requires close collaboration and coordination with the HIV, Health,
    Education, Agriculture and economic strengthening portfolios.
  • Develop, in collaboration with office and
    Mission staff the strategic direction for the OVC portfolio within the
    Mission priorities including goals, and objectives for long-range
    implementation of programs.
  • Provide planning expertise in delineating
    program focus and developing program orientation within PEPFAR guidance
    and in coordination with HIV team.
  • Exercise good judgment and discretion in
    resolving program-related issues and conflicts.
  • Collaborate with the USAID Community-Based
    programs to coordinate programs based in the same communities.
2. Technical Oversight:
  • Actively contribute to annual PEPFAR
    Country Operational Plan (COP) preparation and reporting.
  • Offer technical advice during USG
    discussions on improving OVC programs.
  • Provide overall technical guidance and
    leadership, emphasizing evidence-based best practices.
  • Offer technical advice to implementing
    partners in the role of AOR/COR
  • Carry out and analyze program evaluations
    to redefine concepts and criteria for new and expanding programs.
3. Project Management:
  • Provide continuity to current programs and
    instruction and guidance for the start up of new activities.
  • Participate in Mission review of technical
    proposals in the area of OVC by potential grantees, to ensure that
    proposals are technically sound, realistic, and meet the needs of OVC and
  • Prepare required authorization documents
    for signature of the responsible Mission official, and track disbursements
    to program partners.
  • Carry out all AOR/COR duties
  • Prepare and amend USAID documentation,
    including MAARDS, Action Memoranda, scopes of work, and  budgets for assigned activities in a
    timely and efficient manner and consistent with USAID regulations and
4. Monitoring, Evaluation and Reporting:
  • Support partners in reporting all
    essential services provided to OVC according to Office of Global AIDS
    Coordination (OGAC) and USAID reporting guidelines.
  • Supervise the maintenance of project
    records and the preparation of periodic reports of activity status.
  • Evaluate the performance of IP
    organizations involved in OVC activities.
  • Conduct periodic field visits to identify
    and assess the quality of services and the impact of program inputs, and
    to ensure regular communication with IPs and counterparts at all levels.
  • Monitor activity progress, implementation
    quality, and adherence to budgets.
  • Monitor program resources allocated to OVC
    activities to ensure that they are being used effectively to implement
    their respective programs.
  • Report implementation obstacles to the
    Community-Based Care Specialist and other relevant OVC
  • Team members, and make appropriate
    recommendations to resolve them.
Coordination with USG and Key Stakeholders – 30%
  • Build and maintain regular contact with
    Ministry officials, in order to enhance appropriate policy development and
    guidance documents for OVC service providers.
  • Maintain close contact with relevant
    district and local governmental officials, particularly in focal areas.
  • Actively participate in the coordination
    between USAID, PEPFAR, Interagency, other USG implementers, and key
    stakeholders involved in improving OVC services in Uganda, such as the
    Department of Labor.
  • Maintain regular contact with professional
    counterparts at the national level.
  • Encourage coordination and collaboration
    between USAID-funded programs for OVC for enhanced service provision, and
    implement a central data-base for OVC for easier record keeping and
    retrieval of data for reporting.
  • Represent the interests of USAID program
    objectives, using both diplomacy and technical clarity in discussions
    related to program concerns and issues.
  • Arrange for and utilize out-side technical
    assistance to further enhance implementation of program activities.
Other Duties – 10% The Specialist adjust assigned duties and
responsibilities as the OVC and USG HIV/AIDS program develops, and as guidance
and requirements evolve under PEPFAR or subsequent initiatives.  Other duties will also include:
  • Organizing site visits and preparation of
    orientation documents as required.
  • Preparing reports for the Mission for
    internal and external distribution.
  • Attending appropriate USAID-sponsored
  • Performs any other duties as assigned or
Qualifications, Skills and
NOTE: All applicants must
address each selection criterion detailed below with specific and comprehensive
information supporting each item.
  • The ideal candidate for the US Embassy
    Project Management Specialist-Orphans & Vulnerable Children (OVC) job
    placement should hold a Bachelor’s Degree in Child Development, Social
    Work, International Development, Community Development, or the equivalent
    in a job-related field is required. 
    An advanced Degree in one of the above fields is desirable.
  • A minimum of seven years of progressively
    responsible professional experience in community-based service provision,
    with an emphasis on Household Economic Strengthening, Child Development or
    Social Protection, OVC service provision (including HIV care and
    treatment), which includes at least six years of planning, developing,
    managing, and evaluating OVC programs and community activities with donor
    organizations, host-country organizations, and/or non-governmental
    organizations; and, analyzing program data and presenting findings in
    written or oral form.
  • Strong knowledge of OVC activities in
    Uganda and in other sub-Saharan African countries, including lessons
    learned that are applicable to Uganda;
  • Broad knowledge and understanding of the
    social, economic and cultural determinants and implications of the HIV
    epidemic on children in Uganda. 
  • Expert knowledge of OVC policies of the
    MMAS, including OVC Action Plans;
  • Broad knowledge and understanding of other
    donor involvement in OVC support programs; understanding of
    community-based care activities and household economic strengthening as
    carried out in Uganda; and, knowledge of US government and PEPFAR
    policies, regulations, procedures, and documentation.
  • In-depth knowledge of social protection
    systems strengthening and service delivery is a must.
  • Technical expertise in OVC support
    programs; ability to develop and maintain effective working-level  and management-level contacts within OVC
    activities in government and NGOs;
  • Ability to work effectively with team and
    interagency environments, and to train, mentor, and coordinate well with
    others; ability to interpret regulatory directives and related guidance;
  • Excellent computer skills, including Word,
    Excel, database software, E-mail, and the internet;
  • Excellent management skills, including
    financial management administrative, and monitoring skills used to track
    the performance of implementing partners and activities;
  • Proven ability to present information,
    analyses, and recommendations in clear written and oral formats; and, the
    ability to travel to provinces and within districts.
  • Language Proficiency: Level IV
    (fluent) English language proficiency, speaking and writing, is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
  • Download a completed and signed Universal
    Application for Employment as a Locally Employed Staff,
    Download it Here
  • Any additional documentation that supports or
    addresses the requirements listed above (e.g. transcripts, degrees, etc.).

Submit Application To:
Human Resources Office
By email at
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 28th August, 2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation.  The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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