Personal Assistant Admin Jobs – National Identification and Registration Authority (NIRA)

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Job Title:          Personal Assistant
Organization: National Identification and Registration
Authority (NIRA)
Duty
Station: Kampala, Uganda
Reports
to: Executive Director
(ED)
About US:
The National Identification
and Registration Authority (NIRA) was established on the passing of the Uganda
Registration of Persons Act, 2015. The Act was made to harmonise and
consolidate the law on registration of persons; to provide for registration of
individuals and to establish a national identification register. It provides
for the mandatory registration of all Ugandan citizens within Uganda and abroad
as well as aliens identification cards and for related matters.
Job
Summary: The Personal Assistant
will provide executive personal support and facilitation for a more efficient
and effective functioning of the Executive Director’s office.
Key Duties and Responsibilities: 
  • The
    incumbent keeps the Executive Director’s dairy, (preparing itineraries as
    and when required)
  • The
    Personal Assistant  also arranges
    meeting appointments in liaison with the Executive Assistant and briefs
    the ED accordingly to ensure that the ED keeps them
  • Writes
    Executive Director’s speeches based on researched facts and information on
    the relevant subject matter
  • Handles
    various correspondences in the ED’s office including replies to
    letters/queries and emails and updates the ED in an appropriate and timely
    manner
  • The
    PA makes travel arrangements for the ED including flights, visas and
    accommodation, and ensures availability of appropriate information
    concerning the business of the trip.
  • Prepares
    for Management team meetings
  • Supports
    the preparation of technical, management and board papers
  • Works
    in liaison with the Executive Assistant to produce documents, briefing
    papers, reports and presentations
  • The
    incumbent accompanies the ED on business trips as and when required
  • Manages
    all queries and requests directed to the ED as and when appropriate
  • Performs
    any other duties that may be assigned from time to time by the ED and/or
    Executive assistant
Qualifications, Skills and Experience:
  • The
    ideal candidate for the National Identification and Registration Authority
    (NIRA) Personal Assistant job placement should hold an honors Degree in
    Business related field, Public Administration, Law, Social Sciences or
    other relevant field from a recognized university
  • A
    minimum of three years relevant work experience in a reputable Government
    or public institution
  • High
    level of integrity and professionalism
  • Excellent
    communication skills and report writing
  • High
    level of organizational skills with keen attention to detail
  • Proactive
    and able to work with minimal supervision
  • Computer
    literacy skills
How to Apply:
All suitably qualified and
interested persons should send their applications, curriculum vitae, copies of
academic and professional certificates/ testimonials to the National Director,
Profiles International Uganda Limited (PIUL), Plot 26B Tufnell Drive, Kamwokya,
Kampala, P.O. Box 3024, Kampala or hand deliver the application at its offices
indicated above from 8.00am to 5.00pm, Monday to Friday. Please indicate a
daytime telephone contact and names and contact details of three professional
referees. Also, in your application letter and on the cover of the envelope,
clearly indicate which position you are applying for.
Deadline: 24th August, 2016
NB:
If you do not hear from NIRA within two months from the closing date, please consider
your application unsuccessful. Only shortlisted candidates will be contacted.
Any form of canvassing or lobbying will lead to disqualification.

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