No Experience Child Sponsorship Correspondence Assistant NGO Jobs – World Vision International

Organisation: World Vision International
Reports to: Child Sponsorship and Systems Assistant
Duty Station: Uganda
About US:
World
Vision Uganda is a Christian Relief, Development and Advocacy Non-Government
Organization dedicated to working with children, families and communities to
overcome poverty and injustice. We currently work in over 41 districts in
Uganda. World Vision is committed to the protection of children and we will not
employ people whose background is not suitable for working with children. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible. “Our Vision
for every child, Life in all its fullness. Our prayer for every Heart, the will
to make it so.”
Job Summary: The Child Sponsorship Correspondence Assistant
will effectively manage Child Sponsorship Correspondences at the Cluster Office.
Key Duties and Responsibilities: 
Processing Sponsor
Correspondences:
  • Process incoming sponsor correspondences to
    children on a daily basis before dispatch to ADPs within the approved
    procedures (Softcopy Batch sheets sent to ADPs in time)
  • Sort, record World Vision staff mails
    enclosed in sponsor mails and submit to Office Assistants for
    distribution.
  • Provide to National Office, and ADP/Cluster
    synthesised and analysed daily and weekly tracking reports on sponsor
    mails and parcels.
Correspondence
Accountability:
  • Ensure accountability for children’s gift
    items by the Regions by recording and submitting Money Orders and cheques
    enclosed to Child Sponsorship Operations Coordinator
  • Keenly monitor and track compliance with
    Sponsorship standards on sponsor mails.
  • Keep documentation of damaged sponsor
    mails/parcels and return to sender mails for reference and trend analysis
    purposes.
  • Analyse ADPs stepwise correspondence reports
    and share an analysis of their adherence to correspondence standards and
    business procedures with CSOC
  • Entry on correspondence records in step
    database
  • Enter Sponsor mails records into SingleSTEP
    in time.
Child Protection:
  • Ensure the security of Sponsor addresses
    during mail processing activities.
  • Systematically do a child protection quality
    check for all correspondences to ensure that correspondence materials and
    contents do not negatively affect the holistic growth and development of
    children
Reporting: Prepare and
submit to Child Sponsorship Operations Coordinator, timely monthly synthesized
and analysed Child Sponsorship Correspondences reports
Qualifications, Skills and Experience:
  • The prospective World Vision Child
    Sponsorship Correspondence Assistant employee should hold a Diploma in business/statistics/IT
    or related field from a recognized university.
  • Qualifications in networking, information
    systems, and databases will be an added advantage.
  • Critical thinking/questioning, self-drive and
    innovative
  • Proven IT knowledge, skill and experience in
    database management.
  • Must be a team player and team builder.
  • Must be a committed Christian.
  • Ability and willingness to work for longer
    hours, when the situation so demands.
  • Excellent interpersonal and communication
    skills.
  • Ability to work under minimum supervision
How to Apply:
All
suitably qualified candidates are encouraged to apply online by visiting World
Vision International’s e-recruitment jobs portal at the web link below.
Please
follow instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female
candidates are particularly encouraged to apply.
Deadline: 14th August, 2016

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