Job
Title: Grants Coordinator
Title: Grants Coordinator
Organisation:
Restless Development
Restless Development
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior
Fundraising & Partnerships Manager
Fundraising & Partnerships Manager
Gross Annual: UGX 44,846,917
About US:
Restless Development is the global leader in youth-led development. Our
award winning youth-led approach reaches over 450,000 young people weekly
across 8 countries in Africa and Asia, and engages 350 youth organization from
around the world. Since 1985, we have demonstrated that young people are
critical actors in the development, and can drive positive change at local,
national and international levels in the areas of sexual and reproductive
health, livelihoods and civic participation. Our model is bottom up and holistic,
focusing on individual leadership change amongst young people as well as
systematic changes in policy and practice towards a more supportive environment
for youth-led development.
award winning youth-led approach reaches over 450,000 young people weekly
across 8 countries in Africa and Asia, and engages 350 youth organization from
around the world. Since 1985, we have demonstrated that young people are
critical actors in the development, and can drive positive change at local,
national and international levels in the areas of sexual and reproductive
health, livelihoods and civic participation. Our model is bottom up and holistic,
focusing on individual leadership change amongst young people as well as
systematic changes in policy and practice towards a more supportive environment
for youth-led development.
Job Summary: The Grants
Coordinator will work closely with the Fundraising and Partnerships, M&E,
Programmes and Finance Units to ensure that key reporting, financial and
implementation deliverables as well as other donor and contractual requirements
for all grants are met. This is an exciting opportunity for someone with strong
coordination, communication and interpersonal skills looking to develop their
fundraising skills within an innovative and growing organisation.
Coordinator will work closely with the Fundraising and Partnerships, M&E,
Programmes and Finance Units to ensure that key reporting, financial and
implementation deliverables as well as other donor and contractual requirements
for all grants are met. This is an exciting opportunity for someone with strong
coordination, communication and interpersonal skills looking to develop their
fundraising skills within an innovative and growing organisation.
Key Duties and
Responsibilities:
Responsibilities:
Grant Management (50%)
·
Organise
and lead grant start up meetings to induct implementing staff on grant
requirements
Organise
and lead grant start up meetings to induct implementing staff on grant
requirements
·
Schedule
and coordinate regular grant management meetings to monitor progress
against activities, M&E targets and spend as well as compliance to
contractual terms for key restricted grants.
Schedule
and coordinate regular grant management meetings to monitor progress
against activities, M&E targets and spend as well as compliance to
contractual terms for key restricted grants.
·
Update
CLT and programmes teams on grant performance
Update
CLT and programmes teams on grant performance
·
Regularly
review monthly financial and programme reports for early identification
of any challenges and risks in grant spend and implementation which may
jeopardise good relations with donors
Regularly
review monthly financial and programme reports for early identification
of any challenges and risks in grant spend and implementation which may
jeopardise good relations with donors
·
Work
closely with the Senior Fundraising & Partnerships Manager to support the
updating of the pipeline tool (the Funnel) on a monthly basis to track
donor income and partnership development efforts
Work
closely with the Senior Fundraising & Partnerships Manager to support the
updating of the pipeline tool (the Funnel) on a monthly basis to track
donor income and partnership development efforts
·
In
charge of the development and maintenance of a grants management and tracking
tool
In
charge of the development and maintenance of a grants management and tracking
tool
·
Work
in liaison and communication with partners and donors on grant management
issues as necessary
Work
in liaison and communication with partners and donors on grant management
issues as necessary
·
Actively
participate in budget reforesting for all grants on a quarterly basis
Actively
participate in budget reforesting for all grants on a quarterly basis
·
Work
closely with the Logistics team to keep track of donor assets and management,
ownership and transfer of assets at end of grants
Work
closely with the Logistics team to keep track of donor assets and management,
ownership and transfer of assets at end of grants
·
Manage
grant close out process and ensure grant close out files including
timesheets are electronically and physically kept in line with our policies and
procedures
Manage
grant close out process and ensure grant close out files including
timesheets are electronically and physically kept in line with our policies and
procedures
·
Work
closely with the Finance team to lead on required grant No cost
extensions(NCEs) as required
Work
closely with the Finance team to lead on required grant No cost
extensions(NCEs) as required
·
Work
with finance and OHR team on monthly staff time allocations to ensure effective
grant management and reporting
Work
with finance and OHR team on monthly staff time allocations to ensure effective
grant management and reporting
·
Electronic
and paper filing of donor and partner contracts and communications
Electronic
and paper filing of donor and partner contracts and communications
·
Ongoing
maintenance of organised partnerships documentation for audit purposes
Ongoing
maintenance of organised partnerships documentation for audit purposes
·
Preparation
of requested donor contracts, partnership files and other documentation for
internal and external audits, spot checks and donor financial assessment
Preparation
of requested donor contracts, partnership files and other documentation for
internal and external audits, spot checks and donor financial assessment
·
Work
closely with the Senior Fundraising and Partnerships Manager to support
on the implementation of recommendations from internal and external audits for
the Fundraising and Partnerships Unit.
Work
closely with the Senior Fundraising and Partnerships Manager to support
on the implementation of recommendations from internal and external audits for
the Fundraising and Partnerships Unit.
Donor Reporting: (25%)
·
Maintain
and improve a system for timely submission of high quality donor reports
Maintain
and improve a system for timely submission of high quality donor reports
·
Coordinate
donor reporting meetings with programmes, M&E and finances staff to
ensure adequate planning for timely reporting
Coordinate
donor reporting meetings with programmes, M&E and finances staff to
ensure adequate planning for timely reporting
·
Coordinate
and follow up with programme, M&E and finance staff for information and
inputs into donors reports
Coordinate
and follow up with programme, M&E and finance staff for information and
inputs into donors reports
·
Work
in liaison with the Finance team to support the preparation of donor
financial reports for small and medium term grants as required
Work
in liaison with the Finance team to support the preparation of donor
financial reports for small and medium term grants as required
·
Deliver
high quality editing of reports to ensure a good level of English and an
accurate picture of progress is presented.
Deliver
high quality editing of reports to ensure a good level of English and an
accurate picture of progress is presented.
·
Work
in liaison with the M&E team to align donor reporting with internal
systems
Work
in liaison with the M&E team to align donor reporting with internal
systems
·
Sharing
regular donor updates and key reporting and proposal dates from the Fundraising
and Partnerships Meeting with all staff
Sharing
regular donor updates and key reporting and proposal dates from the Fundraising
and Partnerships Meeting with all staff
Marketing & Communications (20%)
·
Liaising
with the Programmes team to gather content for the production of the
Annual Report and Quarterly Newsletters
Liaising
with the Programmes team to gather content for the production of the
Annual Report and Quarterly Newsletters
·
Work
closely with the M&E and Programmes team to produce high quality
significant change stories and videos demonstrating the impact of Restless
Development’s work for a range of audiences
Work
closely with the M&E and Programmes team to produce high quality
significant change stories and videos demonstrating the impact of Restless
Development’s work for a range of audiences
·
Regular
updating and maintaining social media platforms such as Facebook, Twitter and
Yammer
Regular
updating and maintaining social media platforms such as Facebook, Twitter and
Yammer
·
Ensuring
regular online interactions with donors, partners other stakeholders in the
youth sector
Ensuring
regular online interactions with donors, partners other stakeholders in the
youth sector
·
Guide
on donor branding requirements and related areas as specified in grant
contracts
Guide
on donor branding requirements and related areas as specified in grant
contracts
Other (5%)
·
In
charge of the induction of new staff and ongoing training of current staff on
grant management and donor reporting requirements
In
charge of the induction of new staff and ongoing training of current staff on
grant management and donor reporting requirements
·
Logistical
preparations for donor visits and visits from the International Investments and
Partnerships team
Logistical
preparations for donor visits and visits from the International Investments and
Partnerships team
·
Work
as an active member of the Extended Leadership Team (ELT)
Work
as an active member of the Extended Leadership Team (ELT)
·
Adhoc
administrative tasks as required
Adhoc
administrative tasks as required
Qualifications, Skills and
Experience:
Experience:
·
The
ideal applicant for the Restless Development Grants Coordinator job
opportunity must hold a
Graduate-level degree in a relevant field such as Fundraising, international
development, NGO management, programme management, marketing and
communications
The
ideal applicant for the Restless Development Grants Coordinator job
opportunity must hold a
Graduate-level degree in a relevant field such as Fundraising, international
development, NGO management, programme management, marketing and
communications
·
Prior grant
management and fundraising experience, especially in managing of bi lateral and
multilateral grants a plus
Prior grant
management and fundraising experience, especially in managing of bi lateral and
multilateral grants a plus
·
Skilled
in writing donor reports
Skilled
in writing donor reports
·
Experience
in donor financial assessments, audits, spot checks
Experience
in donor financial assessments, audits, spot checks
·
Prior
experience in monitoring budgets
Prior
experience in monitoring budgets
·
Knowledge
of the International Development sector, particularly the youth sector
Knowledge
of the International Development sector, particularly the youth sector
·
Excellent
organisation skills
Excellent
organisation skills
·
Excellent
analytical skills
Excellent
analytical skills
·
Excellent
written and spoken English
Excellent
written and spoken English
·
Excellent
communication skills
Excellent
communication skills
·
Excellent
financial management skills
Excellent
financial management skills
·
Self-driven
and able to work independently
Self-driven
and able to work independently
·
High-level
of attention to detail
High-level
of attention to detail
·
Ability
to meet deadlines and multitask
Ability
to meet deadlines and multitask
·
Ability
to work effectively as part of a team and liaise with different Units
Ability
to work effectively as part of a team and liaise with different Units
·
The individual must be results-orientated,
highly self-motivated and have demonstrated analytical skills.
The individual must be results-orientated,
highly self-motivated and have demonstrated analytical skills.
·
The successful candidate will thrive in a
multi-cultural environment as part of a rapidly growing and developing
organization and be personally committed to Restless Development’s mission and
values.
The successful candidate will thrive in a
multi-cultural environment as part of a rapidly growing and developing
organization and be personally committed to Restless Development’s mission and
values.
How to
Apply:
Apply:
All suitably qualified and interested candidates should send a filled
application form, download here, to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
application form, download here, to
[email protected]. Please note that we DO NOT accept CVs,
resumes and cover letters.
Deadline: 26th
August, 2016
August, 2016
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline