Grants and Contract Manager Job Placement – PKF Uganda

Job Title:      Grants and Contract Manager
Organization: PKF Uganda
Duty Station: Kampala,
Uganda
About Us:
PKF Uganda envisions being the leading Regional Firm, with a recognized
global presence providing total quality and personalized service through
relationships and empowered manpower and it has been in existence since 1964.
Our client in the NGO Health Sector has an upcoming funding opportunity with a
start date in April 2017.
Job Summary: The Grants and
Contract Manager will initiate, develop, and monitor the implementation of
systems, policies, and working procedures for managing finance activities of
the awardees in line with the donor’s financial guidelines and harmonized
governing financial guidelines for sub-awardee.
Key Duties and
Responsibilities: 
·        
Bench mark the upcoming grants oriented
financial control systems, policies and procedures and
the awardees’ prevailing financial control systems, policies and procedures
then organize an awardee stakeholders  meeting
to come up with an appropriate and harmonized financial control systems,
policies and procedures among awardees in maintaining a financial discipline
for the grant
·        
The jobholder will develop and monitor the
implementation of systems and procedures for managing pre-award (sub grant
orientation and negotiation) processes, selection of potential sub awardees,
and managing award process inclusive of approval of award agreements and
issuing ‘notice of awards’ in line with Donor grants policy and organization
awardee management
·        
Prepare sub-award budget projections, provide
indicative planning figures to implementing awardees, and approve periodic
awardees budgets & work plans then monitor timely disbursements of funds to
sub-awardees as per the approved budgets in line with the to the donor
regulations and signed Memorandum of understanding with sub-awardees
·        
Develop a system for conducting periodic risk
assessment of all sub awardees and categorize them according to their potential
to manage a grant and performance ratings then allocate recommendable measures
to management per category to enhance full accountability and value for money
of sub awardee in line with Organization grants policy
·        
Develop and monitor the implementation of
strategies for conducting ad hoc audits/ visits and regular monitoring visits
to awardees to establish the financial progress of the sub grant, sub awardee
financial management systems & procedures then promote holding of related
instant lessons learnt meetings in accordance with the grants guidelines and
agreements.
·        
Develop and monitor the implementation of
strategies for tracking and enhancing accurate and timely full financial
reporting/accountability by the sub awardees and implementation of measures to
handle sub awardees who fail to account for awarded funds including recovery
measures in accordance with Organization grants policy.
·        
Develop and monitor the implementation of Grants
and contract management ‘operation strategy’ based on holistic strategic
thinking’ through periodically developed quarterly consolidated Balance
scorecard then prepare periodic consolidated performance reports to key
stakeholders in line with Organization’s mission
·        
Build and maintain strategic partnerships and
networks with relevant stakeholders like local government, potential funders
while periodically engaging Donors in lifting funding restrictions, Redirection
of funds, Supplemental funds, response to technical review of summary statement
and Change in key personnel in line with Organization partnership & network
guidelines
·        
Develop and monitor the implementation of a
consolidated ‘Grants and contract management’ operational work plan,
procurement plan and budget for the project in line with the grant award
objectives and governing policy for sub-awarding.
·        
Regularly monitor the compliance of the regional
teams to HR systems and policies as well as conduct supervisory HR support
activities to maintain a competent & motivated “team of Grants and
contact staff” in line with the Human resources manual and Uganda
employment act.
·        
Develop and implement a system and schedule for
conducting ‘end of sub grant audit’ to establish whether the objectives have
been achieved, any pending activities and as well as the availability of all
the required and up to date documents at ‘phase out stage of a sub grant’ then
give feedback to the sub-awardees and monitor implementation of agreed upon
actions before the grant ends line with governing policy for sub-awarding.
Qualifications, Skills and
Experience: 
·        
The job holder should hold a Bachelor’s (honors)
degree in Commerce, Accounting or Finance and a Master’s degree in Finance,
Accounting or an MBA with accounting option from a reputable university.
Membership of any relevant professional i.e. ACCA or CPA
·        
At least five years’ working experience in
managing Implementing grants programs/projects with a reputable international
NGO, and direct experience with government and donor representatives
·        
Working knowledge of project planning and
management principles donor guidelines with Strong understanding of Resource
mobilization, writing of fundable proposals.
·        
Knowledge of Finance and accounting packages
most especially Navision is an added advantage
·        
Team and communication skills
·        
Good analytical skills
·        
Good networking and partnership skills.
·        
Must be dynamic, Persuasive &convincing,
self-motivated and able to demonstrate high initiative.
·        
Age: Between 35-45 years
How to Apply:
All suitably qualified and interested candidates should send an email
application with a fully updated CV and academic documents, email address and
day-time telephone contact to this E-mail address; pkfhr@ug.pkfea.com
Deadline: 2nd
September 2016
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