Job Title: Administrative Assistant
Organization: IMK Business
Consultants (IMK)
Consultants (IMK)
Duty Station: Kampala,
Uganda
Uganda
About US:
IMK Business Consultants (IMK) is a Business management consulting firm
offering practical and feasible business solutions. IMK operates regionally in
four East African countries namely; Uganda, South Sudan, Kenya and Rwanda; with
other occasional consultancies made world over to our clients in Europe and
other parts of the world. Our mission is to be a world leader in matching
demand for and supply of Talent, HR and Business development services by
ensuring quality work to our clients and having experienced competent
professionals with the best practical tailor made solutions/training skills to our
important asset-THE CLIENT. IMK is recruiting for a Christian-based NGO.
offering practical and feasible business solutions. IMK operates regionally in
four East African countries namely; Uganda, South Sudan, Kenya and Rwanda; with
other occasional consultancies made world over to our clients in Europe and
other parts of the world. Our mission is to be a world leader in matching
demand for and supply of Talent, HR and Business development services by
ensuring quality work to our clients and having experienced competent
professionals with the best practical tailor made solutions/training skills to our
important asset-THE CLIENT. IMK is recruiting for a Christian-based NGO.
Key Duties and Responsibilities:
·
Provides office services by implementing
administrative systems, procedures, and policies, and monitoring administrative
projects.
Provides office services by implementing
administrative systems, procedures, and policies, and monitoring administrative
projects.
·
Maintains workflow by studying methods;
implementing cost reductions; and developing reporting procedures.
Maintains workflow by studying methods;
implementing cost reductions; and developing reporting procedures.
·
Creates and revises systems and procedures by
analyzing operating practices, recordkeeping systems, forms control, office
layout, and budgetary and personnel requirements; implementing changes.
Creates and revises systems and procedures by
analyzing operating practices, recordkeeping systems, forms control, office
layout, and budgetary and personnel requirements; implementing changes.
·
The incumbent develops administrative staff by
providing information, educational opportunities, and experiential growth
opportunities.
The incumbent develops administrative staff by
providing information, educational opportunities, and experiential growth
opportunities.
·
Resolves administrative problems by coordinating
preparation of reports, analyzing data, and identifying solutions.
Resolves administrative problems by coordinating
preparation of reports, analyzing data, and identifying solutions.
·
Ensures operation of equipment by completing
preventive maintenance requirements; calling for repairs; maintaining equipment
inventories; evaluating new equipment and techniques.
Ensures operation of equipment by completing
preventive maintenance requirements; calling for repairs; maintaining equipment
inventories; evaluating new equipment and techniques.
·
Provides information by answering questions and
requests.
Provides information by answering questions and
requests.
·
Maintains supplies inventory by checking stock
to determine inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
Maintains supplies inventory by checking stock
to determine inventory level; anticipating needed supplies; placing and
expediting orders for supplies; verifying receipt of supplies.
·
Completes operational requirements by scheduling
and assigning administrative projects; expediting work results.
Completes operational requirements by scheduling
and assigning administrative projects; expediting work results.
·
Maintains professional and technical knowledge
by attending educational workshops, reviewing professional publications,
participating in professional societies.
Maintains professional and technical knowledge
by attending educational workshops, reviewing professional publications,
participating in professional societies.
·
Contributes to team effort by accomplishing
related results as needed.
Contributes to team effort by accomplishing
related results as needed.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Administrative
Assistant job opportunity should preferably hold a Bachelors of Business
Administration and other related courses.
The ideal candidate for the Administrative
Assistant job opportunity should preferably hold a Bachelors of Business
Administration and other related courses.
·
At least two years of related administrative experience.
At least two years of related administrative experience.
·
Good reporting skills
Good reporting skills
·
Good administrative writing skills
Good administrative writing skills
·
Computer literacy i.e. proficiency in Microsoft
Office
Computer literacy i.e. proficiency in Microsoft
Office
·
Skills in managing processes
Skills in managing processes
·
Excellent organizational skills
Excellent organizational skills
·
Analyzing Information
Analyzing Information
·
High degree of professionalism
High degree of professionalism
·
Good problem solving skills
Good problem solving skills
·
Excellent verbal communication skills
Excellent verbal communication skills
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their personal suitability statement, copies of academic
transcripts/certificates and a detailed CV to: The Recruitment Manager, IMK
Business Consultants, P.O. Box 35090 Kampala, Uganda or via email to [email protected] and copy: [email protected] Please specify the position title as subject
of the E-mail.
their personal suitability statement, copies of academic
transcripts/certificates and a detailed CV to: The Recruitment Manager, IMK
Business Consultants, P.O. Box 35090 Kampala, Uganda or via email to [email protected] and copy: [email protected] Please specify the position title as subject
of the E-mail.
NB: Only shortlisted
applicants will be contacted. Applications received after the closing date will
only be considered for future related jobs openings.
applicants will be contacted. Applications received after the closing date will
only be considered for future related jobs openings.
Deadline: 12th September, 2016
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