Finance Assistant UN Jobs – United Nations Regional Service Centre Entebbe (UNRSCE)

Job Title:          Finance Assistant
Organization: United Nations Regional Service Centre Entebbe
(UNRSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/LL/002/08-2016
Reports to: Service Line Manager
Grade: GS-4
About RSCE:
The
Regional Service Centre Steering Committee is the decision-making body for
RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The
Regional Service Centre, as approved by the Member States, is owned, managed
and staffed by the regional missions it serves. This framework reinforces the
existing missions’ chain of command structures and lines of authority in a
manner that does not create an additional layer between Headquarters and the
regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities:
  • In charge of processing of non-travel related
    commercial vendors’ invoices and payments to vendors providing goods or
    services to all RSCE Client Missions (processing invoices resulting from
    commitments such as purchase orders, fund commitments, direct
    expenditures, medical clinic invoices and replenishment of imprest / petty
    cash;
  • Offer support in the development of the
    Service Line’s annual budget development programme, particularly with
    respect to the establishment of major resourcing priorities, and prepare
    cost estimates and budget proposals, in line with the Service Line’s
    resourcing requirements;
  • Responsible for the preparation of staff
    members’ entitlements including claims, danger pay, daily subsistence
    allowance, mission subsistence allowance for Government Provided
    Personnel, Civilian Police and Staff Officers, volunteer living allowance
    and any other allowances for payments in conformity and adherence to
    applicable United Nations policies e.g., staff rules, financial
    regulations and rules, ST/AI issuances or practices, IPSAS policy
    framework etc;
  • Review and scrutinize completeness of
    documentation supporting invoices and payment requests for accuracy and
    consistency with Purchase Order and Goods Receipt/Service Certification;
  • Guide Vendors, Procurement, and other related
    Units of any missing documentation or anomalies that may delay payment
    within one business day and follow up to obtain missing documentation;
    maintain record of pending issues, update case files weekly; respond to
    queries from Vendors, Procurement, and other related units; measure
    performance against established key performance indicators and vendor open
    items on a monthly basis;
  • The Finance Assistant will process payroll
    related payments and electronic bank transfers for non-payroll payments,
    cheque payments as well as maintaining business partner records for new
    staff and amendment of bank details for existing staff as required;
  • In charge of processing local transfer
    payments to 5 house banks (payroll, vendors, claims, and entitlements);
  • Responsible for verifying and checking all
    transfers to other house banks depending on currency and location;
  • Assisting with the preparation of remittance
    requests to UNHQ and projection of off-cycle payments to UNMISS. Liaising
    with local/international banks. Answering queries from staff
  • members, vendors, missions, other house
    banks; Keeping accurate records for the purpose of auditing, and performance
    reports.
  • Process payments of personnel entitlements
    such as assignment Grants, monthly payment orders, danger pay, assignment
    grants, relocation grants, Daily Subsistence Allowance payments, etc;
  • Create profile in PROGEN for payroll, and
    release payment by cheque or via electronic funds transfer;
  • Process lump sum during check-out; Process
    SIG plus and monthly VLA; process final payment; process withheld
    payments; release payments
  • Prepare advance payment request; Initiate BP
    requests; process daily allowances for TCCs / PCCs (Troop Contributing
    Countries and Police Contributing Countries); process MSA ; process final
    and withheld payments (as well as recoveries); payment of DHL invoices;
    release payroll; release payments for entitlements; release final payment.
  • Perform any other duties as maybe assigned.
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional
    Service Centre Entebbe (RSCE) Finance Assistant job opportunity should
    have completed a High School Diploma.
  • Possession of a technical or vocational
    certificate in the field of finance, accounting or business administration
    is highly desirable.
  • At least four years’ experience in
    accounting, financial management, administrative services or related area
    is required.
  • Solid knowledge of SAP and UMOJA is
    desirable.
  • Previous experience in application of UN
    Financial Rules and Regulations in an operational environment is
    desirable, including administration of a broad range of Allowances and
    Payments using SAP or Umoja.
  • Working experience in an International
    Organization in a travel-related function is desirable.
  • Ability to assimilate and understand
    technical human resources-related terms;
  • Proficiency in the use of MS Office
  • Ability to transcribe data in an accurate and
    speedy manner;
  • Ability to identify issues, formulate
    opinions, draw conclusions and recommendations.
  • Languages: Fluency in oral and written English
    is required.
Personal Competencies:
  • Professionalism: Good knowledge of all forms of
    finance-related activities; thorough knowledge of finance and accounting
    systems; ability to work independently in managing difficult situations;
    proven analytical and evaluative skills; shows pride in work and in
    achievements; observing deadlines and achieving results; and ability to
    remain calm in stressful situations.
  • Teamwork: Work collaboratively with colleagues
    to achieve organizational goals; willingness to learn from others, ability
    to develop and maintain effective work relationships with supervisors and
    colleagues, shares credit for team accomplishments and accepts joint
    responsibility for team shortcomings.
  • Client Orientation: Considers all those to whom services
    are provided to be “clients” and seeks to see things from clients’ point
    of view; establishes and maintains productive partnerships with clients by
    gaining their trust and respect; identifies clients’ needs and matches
    them to appropriate solutions; monitors ongoing developments inside and
    outside the clients’ environment to keep informed and anticipate problems;
    keeps clients informed of progress or setbacks in projects; meets timeline
    for delivery of products or services to client.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
All
suitably qualified and interested Ugandan candidates should send their
applications the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should
    be signed
  • Proof of required academic certificates i.e.
    Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals
The
applicants with the completed documents are strongly encouraged to apply via
e-mail and must include the Vacancy Announcement Number (check beginning of
this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 14th August 2016

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