Job Title: Finance Assistant
Organisation: A Global
Healthcare Public Foundation (AGHPF)
Healthcare Public Foundation (AGHPF)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance Manager
About US:
A Global Healthcare Public Foundation (AGHPF) is the premier non-profit
organization that works to strengthen laboratory quality management systems
leading to improved quality testing and accreditation of laboratories to
internationally recognized standards. AGHPF works internationally providing
technical assistance to develop effective diagnostic, research and public
health laboratory systems and expand access to quality diagnostic testing
services. A GHPF is a nonprofit dedicated to improving lives of children; women,
men and their communities by enabling them reach their full health potential by
providing humanitarian assistance to desperately needy people and communities
most affected by HIV/AIDS.
organization that works to strengthen laboratory quality management systems
leading to improved quality testing and accreditation of laboratories to
internationally recognized standards. AGHPF works internationally providing
technical assistance to develop effective diagnostic, research and public
health laboratory systems and expand access to quality diagnostic testing
services. A GHPF is a nonprofit dedicated to improving lives of children; women,
men and their communities by enabling them reach their full health potential by
providing humanitarian assistance to desperately needy people and communities
most affected by HIV/AIDS.
Key Duties and Responsibilities:
·
Assists in management of bank accounts and petty
cash.
Assists in management of bank accounts and petty
cash.
·
Coordinating banking activities including the
deposit of funds and the withdrawals, ensuring that necessary documents are
produced and availed to the bank/office.
Coordinating banking activities including the
deposit of funds and the withdrawals, ensuring that necessary documents are
produced and availed to the bank/office.
·
In charge of processing vendor payments and
settling statutory obligations and making returns.
In charge of processing vendor payments and
settling statutory obligations and making returns.
·
Verifying the accuracy and completeness of
supplier invoices and contracts before making payments.
Verifying the accuracy and completeness of
supplier invoices and contracts before making payments.
·
Capture data into the accounting system and
submission of monthly management reports to Finance Manager.
Capture data into the accounting system and
submission of monthly management reports to Finance Manager.
·
Managing staff travel advances.
Managing staff travel advances.
·
Accounting for funds and preparing financial
reports as per the Foundation’s and donor regulations.
Accounting for funds and preparing financial
reports as per the Foundation’s and donor regulations.
·
Ensure that financial controls and procedures
are applied in all financial transactions as per the Foundation’s and donor
regulations.
Ensure that financial controls and procedures
are applied in all financial transactions as per the Foundation’s and donor
regulations.
·
Responsible for the day-to-day office
administration, including following-up and ensuring utilities are paid
(telephone, electricity, water etc.)
Responsible for the day-to-day office
administration, including following-up and ensuring utilities are paid
(telephone, electricity, water etc.)
·
Actively participate in the annual and monthly
budgeting process for the project, ensuring proper administration of the office
budget, as well as cash management.
Actively participate in the annual and monthly
budgeting process for the project, ensuring proper administration of the office
budget, as well as cash management.
·
Supporting financial aspects of logistics, HR
and Administrative related issues.
Supporting financial aspects of logistics, HR
and Administrative related issues.
·
Offer support in the preparation of annual and
quarterly audit documents.
Offer support in the preparation of annual and
quarterly audit documents.
·
Performing any other duties relevant to this
position as may be assigned from time to time by the Finance Manager.
Performing any other duties relevant to this
position as may be assigned from time to time by the Finance Manager.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Finance Assistant
career opportunity should hold a Diploma or a Bachelor’s degree in Finance,
Accounting, Economics or relevant area
The ideal candidate for the Finance Assistant
career opportunity should hold a Diploma or a Bachelor’s degree in Finance,
Accounting, Economics or relevant area
·
Minimum of CPA Level 1
Minimum of CPA Level 1
·
At least three years of progressive practical
experience in administration, office management, accounting, finance and
budgeting in a busy office or NGO.
At least three years of progressive practical
experience in administration, office management, accounting, finance and
budgeting in a busy office or NGO.
·
Working knowledge of USG/USAID/CDC regulations
is an added advantage.
Working knowledge of USG/USAID/CDC regulations
is an added advantage.
·
Computer literate and demonstrate an above
average understanding in working with QuickBooks, Sage, Pastel or any other
accounting software. Knowledge of Microsoft Office mandatory.
Computer literate and demonstrate an above
average understanding in working with QuickBooks, Sage, Pastel or any other
accounting software. Knowledge of Microsoft Office mandatory.
·
High standards of personal integrity and
professional work skills.
High standards of personal integrity and
professional work skills.
·
Ability to plan and organize work within a
project and ability to make timely decisions.
Ability to plan and organize work within a
project and ability to make timely decisions.
·
Effective written, oral and presentation skills.
Effective written, oral and presentation skills.
·
Ability to work with a minimum of supervision in
a high pressure and complex environment.
Ability to work with a minimum of supervision in
a high pressure and complex environment.
·
Excellent interpersonal skills
Excellent interpersonal skills
·
Good team player.
Good team player.
·
Ability to work independently, multi-task and
set priorities to meet timelines.
Ability to work independently, multi-task and
set priorities to meet timelines.
·
Personal Competencies: Technical
Capacity, Communication Proficiency, Leadership, Initiative, Learning
Orientation, Flexibility
Personal Competencies: Technical
Capacity, Communication Proficiency, Leadership, Initiative, Learning
Orientation, Flexibility
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications by to [email protected] including a cover letter, updated
C.V and full details of three professional
referees (including their contacts).
E-mail applications by to [email protected] including a cover letter, updated
C.V and full details of three professional
referees (including their contacts).
Please indicate the Job title as the subject of the e-mail. Only
shortlisted applicants will be contacted within one week after the close of the
application period.
shortlisted applicants will be contacted within one week after the close of the
application period.
Deadline: 2nd
September 2016
September 2016
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