Finance and Systems Manager NGO Careers – Vredeseilanden (VECO)

Job
Title:          Finance and Systems Manager
Organisation: Vredeseilanden (VECO)
Duty
Station:
Mbale, Uganda
Reports
to:
Regional
Representative and Uganda Programme Coordinator
About
US:
Vredeseilanden (VECO) is a
Belgian NGO working in 16 countries globally. VECO’s Mission is to enable and
support smallholder farmers to take up their role in rural poverty alleviation
and to contribute to feeding a growing world population in a sustainable way.
Job
Summary:
The Finance and
Systems Manager will contribute to the successful implementation of VECO East
Africa Strategy by ensuring VECO Uganda financial systems deliver high quality
information for all stakeholders that enhances VECO East Africa’s reputation as
an accountable and effective agricultural markets innovator in Uganda.
Key
Duties and Responsibilities:  
  • As part of the Regional Management Team
    contribute to VECO EA strategy development
  • Work closely with the Uganda team to support
    the effective delivery of the Uganda programme
  • Perform daily bookkeeping tasks and monthly integration of
    financial information from antenna offices and partners for the Uganda
    programme.
  • The incumbent will support antenna offices
    and partners to develop their capacity in financial record keeping and
    reporting
  • Prepare Uganda programme financial documents and
    ensure compliance with VECO EA Finance Manual and donor regulations
  • Assist
    the
    Uganda Programme Coordinator in their monthly review of documents
    and quick resolution of any problems
  • Ensure high quality reports produced to enable effective monthly
    monitoring of resource use including grants to partners for the Uganda
    programme
  • Ensure high quality reports on Uganda
    programme expenduture for Head Office, external audit and for donors.
  • Support Uganda programme teams to conduct high quality planning and
    budgeting processes
  • Work closely with Uganda Programme
    Coordinator to monitor Uganda cashflows effectively and ensure continuity
    of programme operations in Uganda
  • Work with the Tanzania Finance and Systems
    Manager to improve fin
    ancial
    systems in Uganda and Tanzania, with guidance from the Regional Representative
    and VECO Belgium Finance staff
  • Ensure that financial management risks are
    managed well and any potential risks are communicated immediately to the
    Uganda Programme Coor
    dinator
    and the Regional Representative
  • Ensure that VECO Uganda is compliant with all
    laws including labour laws
  • Line Management of Administrative Assistant
    supporting them to effectively deliver support to the team on procurement
    and management of ass
    ets/vehicles/inventory
Key
Performance Indicators:
  • High quality financial analysis and reports
  • Compliance with VECO EA Finance Manual and
    donor regulations e.g. no disallowed expenditure, value for money in
    procurement
  • Financial systems improved e.g. automation of reports, integrity of financial
    data
  • Monthly and quarterly planning and reporting
    processes which enables effective decision making
  • VECO programme is well known for its financial
    management excellence
  • VECO Uganda remains compliant with all laws e.g. NGO registration, labour law
  • Procurement processes are completed in line with
    policy and expected standards
  • Assets/vehicle/inventory management is in
    line with policy and expected standard
Qualifications,
Skills and Experience:  
  • The
    applicant must be a q
    ualified Accountant or equivalent by
    experience
  • A minimum of three years’ experience in
    accounting position at country level.
  • Good knowledge of relevant PC software.
  • Knowledge of Navision is an asset
  • International NGO experience is an added advantage
  • Knows key concepts and tools in HRM
  • Good analytical skills.
  • Excellent coaching skills.
  • Ability to work autonomously with a minimum
    of supervision.
  • Is reliable, accurate and respects deadlines
  • Excellent cross-cultural communicator and active listener
  • Positive
    can-do attitude
  • Has a strong affinity with VECO mission and
    values
  • Have a positive attitude focussed on win-win
    solutions
  • Acts with integrity and respects others
  • Constructively challenges self and others
  • Can be
    relied on to deliver commitments
  • Creates strong morale and spirit in his/her
    team, fosters open dialogue and shares successes
  • Inspires people to act
  • Fluent in English
How
to Apply:
All suitably qualified and interested
candidates should send an application and Curriculum Vitae to the Regional
Representative, VECO East Africa through: veco-ea@veco-eastafrica.org and admin@veco-eastafrica.org.
Deadline:
31st August, 2016

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