Job Title: Personal Assistant (PA) to Managing Director Organisation: Appliance…
Earn 57m Annually as Senior Finance and Administration Coordinator at Restless Development
Organisation:
Restless Development
Restless Development
Duty Station: Kampala,
Uganda
Uganda
Reports to: Senior Finance
and Administration Manager
and Administration Manager
Gross Annual: UGX 57,485,148
About US:
Restless Development is the global leader in youth-led development. Our
award winning youth-led approach reaches over 450,000 young people weekly
across 8 countries in Africa and Asia, and engages 350 youth organization from
around the world. Since 1985, we have demonstrated that young people are
critical actors in the development, and can drive positive change at local,
national and international levels in the areas of sexual and reproductive
health, livelihoods and civic participation. Our model is bottom up and
holistic, focusing on individual leadership change amongst young people as well
as systematic changes in policy and practice towards a more supportive
environment for youth-led development.
award winning youth-led approach reaches over 450,000 young people weekly
across 8 countries in Africa and Asia, and engages 350 youth organization from
around the world. Since 1985, we have demonstrated that young people are
critical actors in the development, and can drive positive change at local,
national and international levels in the areas of sexual and reproductive
health, livelihoods and civic participation. Our model is bottom up and
holistic, focusing on individual leadership change amongst young people as well
as systematic changes in policy and practice towards a more supportive
environment for youth-led development.
Job Summary: The Senior
Finance and Administration Coordinator will oversee the day-to-day finance
operations, Lead Accounting function, Lead office and administration and
Management, Team management and development and provide support to Fundraising
and Partnerships unit
Finance and Administration Coordinator will oversee the day-to-day finance
operations, Lead Accounting function, Lead office and administration and
Management, Team management and development and provide support to Fundraising
and Partnerships unit
Key Duties and
Responsibilities:
Responsibilities:
Finance Operations 30% With the support of the team, the Senior
Finance and Administration coordinator will:
Finance and Administration coordinator will:
·
Work
closely with the unit and Programme teams to manage the quarterly budget reforecasting
process
Work
closely with the unit and Programme teams to manage the quarterly budget reforecasting
process
·
Work
to support SFAM to produce monthly management accounts and coordinate input
from PMs/PCs on variance analysis
Work
to support SFAM to produce monthly management accounts and coordinate input
from PMs/PCs on variance analysis
·
The
jobholder will also support the internal audit function to ensure all
preparations are duly coordinated from all units and closely monitor
implementation of the internal audit actions.
The
jobholder will also support the internal audit function to ensure all
preparations are duly coordinated from all units and closely monitor
implementation of the internal audit actions.
·
Provide
required support for external audit as may be required
Provide
required support for external audit as may be required
·
Statutory
compliance by ensuring that PAYE, NSSF and other returns are duly filed
in time
Statutory
compliance by ensuring that PAYE, NSSF and other returns are duly filed
in time
·
Reconcile
intercompany transactions between Uganda and Restless Development Intl on a
monthly basis in finance force
Reconcile
intercompany transactions between Uganda and Restless Development Intl on a
monthly basis in finance force
·
Keenly
review and approve CSVs before upload in Finance force
Keenly
review and approve CSVs before upload in Finance force
·
Manage
the month end process
Manage
the month end process
·
Build
and manage bank relationship at Head office and in all field offices
Build
and manage bank relationship at Head office and in all field offices
·
Ensure
information in Finance force is a true reflection of financial transactions
Ensure
information in Finance force is a true reflection of financial transactions
Team Management and Development: 30%
·
Provide
effective line and performance management to your team in accordance with
Restless Development policies ensuring they achieve the unit’s objectives
Provide
effective line and performance management to your team in accordance with
Restless Development policies ensuring they achieve the unit’s objectives
·
Develop
and build the capacity of the finance and admin team and non-finance staff to
strengthen compliance with policies and procedures
Develop
and build the capacity of the finance and admin team and non-finance staff to
strengthen compliance with policies and procedures
·
Uphold
Restless Development codes of conduct and staff policies at all times
Uphold
Restless Development codes of conduct and staff policies at all times
Financial Accounting Function: 20%
·
Work
closely with team to ensure all cash and bank transactions are recorded on time
and accurately
Work
closely with team to ensure all cash and bank transactions are recorded on time
and accurately
·
Ensure
all financial transactions have the relevant authorisation and are made in
accordance with Restless Development financial procedures
Ensure
all financial transactions have the relevant authorisation and are made in
accordance with Restless Development financial procedures
·
Ensure
value for money is achieved in all transactions
Ensure
value for money is achieved in all transactions
·
Work
with team to ensure proper records of cash advances/accountabilities and
supplier payments are duly matched in financial force
Work
with team to ensure proper records of cash advances/accountabilities and
supplier payments are duly matched in financial force
·
Ensure
bank and cash reconciliations are duly carried out
Ensure
bank and cash reconciliations are duly carried out
·
Ensure
all financial records are filed according to financial policies
Ensure
all financial records are filed according to financial policies
Office Administration and Management: 10%
·
Work
closely with the finance Coordinator to carry out regular supplier reviews in
line with policy
Work
closely with the finance Coordinator to carry out regular supplier reviews in
line with policy
·
Ensure
proper maintenance of office assets, equipment and vehicles
Ensure
proper maintenance of office assets, equipment and vehicles
·
Uphold
procurement procedures and systems to ensure value for money at all times
Uphold
procurement procedures and systems to ensure value for money at all times
·
Ensure
staff have all the required administration and Logistical support at all times
Ensure
staff have all the required administration and Logistical support at all times
·
Provide
oversight to insurance to ensure all policies are duly updated as per
schedule at all times
Provide
oversight to insurance to ensure all policies are duly updated as per
schedule at all times
Support to Fundraising and partnership: 5%
·
Work
closely with the Fundraising, Partnerships unit Manager and other programme
staff to develop project budgets for partner organisations, trusts and
foundations applications as required
Work
closely with the Fundraising, Partnerships unit Manager and other programme
staff to develop project budgets for partner organisations, trusts and
foundations applications as required
·
Ensure
required financial reports are duly prepared for partner organisations,
trusts and foundations as per schedule shared via google drive
Ensure
required financial reports are duly prepared for partner organisations,
trusts and foundations as per schedule shared via google drive
·
Provide
financial information to support update of monthly fundraising funnel
Provide
financial information to support update of monthly fundraising funnel
Other Duties: 5%
·
Other
duties as required, sometimes requiring work on weekends, for which time
off in lieu can be taken
Other
duties as required, sometimes requiring work on weekends, for which time
off in lieu can be taken
·
Act
as a role model to our staff and for young people in Uganda by upholding our
values and policies at all times
Act
as a role model to our staff and for young people in Uganda by upholding our
values and policies at all times
Qualifications, Skills and
Experience:
Experience:
·
The
ideal applicant for the Restless Development Senior Finance and
Administration Coordinator job opportunity must hold a Qualified accountant
The
ideal applicant for the Restless Development Senior Finance and
Administration Coordinator job opportunity must hold a Qualified accountant
·
A
minimum of five to six years of financial management experience
A
minimum of five to six years of financial management experience
·
Significant
experience managing multi-donor funded programmes and organisations such as
USAID,EU, DFID, etc.
Significant
experience managing multi-donor funded programmes and organisations such as
USAID,EU, DFID, etc.
·
Budgeting,
consolidation and currency management experience
Budgeting,
consolidation and currency management experience
·
Significant
experience of reporting to international donors and working with international
partner organisations an advantage
Significant
experience of reporting to international donors and working with international
partner organisations an advantage
·
Excellent
Excel skills
Excellent
Excel skills
·
Significant
experience of managing staff members
Significant
experience of managing staff members
·
Excellent
IT, written and verbal communication skills
Excellent
IT, written and verbal communication skills
·
Good
team player
Good
team player
·
Prior experience
working in an International NGO a significant advantage
Prior experience
working in an International NGO a significant advantage
·
Financial
Force Accounting experience preferable
Financial
Force Accounting experience preferable
·
Management
accounting background an advantage
Management
accounting background an advantage
·
The individual must be results-orientated,
highly self-motivated and have demonstrated analytical skills.
The individual must be results-orientated,
highly self-motivated and have demonstrated analytical skills.
·
The successful candidate will thrive in a
multi-cultural environment as part of a rapidly growing and developing
organization and be personally committed to Restless Development’s mission and
values.
The successful candidate will thrive in a
multi-cultural environment as part of a rapidly growing and developing
organization and be personally committed to Restless Development’s mission and
values.
How to
Apply:
Apply:
All suitably qualified and interested candidates should send a filled
application form, download here, to
ugandajobs@restlessdevelopment.org. Please note that we DO NOT accept CVs,
resumes and cover letters.
application form, download here, to
ugandajobs@restlessdevelopment.org. Please note that we DO NOT accept CVs,
resumes and cover letters.
Deadline: 26th
August, 2016
August, 2016
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