Assistant Accountant Careers – Uganda Joint Christian Council (UJCC)

Job Title:          Assistant Accountant
Organization: Uganda Joint Christian Council (UJCC)
Duty Station: Kampala, Uganda
Reports to: Operations Accountant
About UJCC:
Joint Christian Council (UJCC) is a faith-based ecumenical organization that
was established in 1963 and registered as a trustee under the Trustees
Incorporation Act. Its current membership comprises the Church of Uganda, The
Roman Catholic Church and the Uganda Orthodox Church, which together constitute
about 78% of Uganda’s population. UJCC was established after Uganda’s
independence in 1962 at a time when the country was undergoing a transition
politically, economically and socially.
Job Summary: The Assistant Accountant provides support to the
Operations Accountant in managing financial transactions in accordance with
UJCCs policies and procedures as well as any government regulations and
Key Duties and Responsibilities:  
  • Participate in planning of undertakings for
    the accounts office.
  • Support in the coordination and effective
    implementation of all undertakings by the accounts office of UJCC in
    consultation with the Operations Accountant entailing the following:
  • Writing cheques and cheque payment vouchers
    and presenting them for signing, while ensuring that all cheques presented
    for signing have adequate supporting documents.
  • Handle all cheque payments and ensure that
    all cheques written are recorded in the cheque register.
  • Safely keep all Council cheque books and
    update the Operations Accountant with a record of the cheque books held
    for each bank account and the number ranges. The used cheque books should
    be in the custody of the accountant.
  • Prepare timely bank reconciliation statements
    on a monthly basis and make sure they are checked and approved.
  • Maintain the creditors and debtors ledgers
    and ensure they are reconciled on a monthly basis.
  • The incumbent will withdraw and disburse
    funds accordingly from the Bank for the Council’s operations.
  • Maintain office petty cash and ensure that
    all petty cash payments have been properly requisitioned and authorized
    including disbursement, replenishment and documented in the petty cash
  • Disburse both cash payments to staff and
    cheque payments to suppliers.
  • Follow-up accountability of financial
    transactions with staff members and making sure they promptly account
    within 7 days of activity implementation and report to the Operations
    Accountant accordingly.
  • Ensure that all payment vouchers are properly
    filed for easy accessibility and with all supporting documents attached.
  • Monthly reporting to the accountant providing
    fully reconciled reports detailing income, expenditure and cash/ bank
    reconciliations, budget follow ups and tracking.
  • Ensure that all expenses are properly
    authorized before payments are effected.
  • Ensure that all payments are prepared on time
    and in accordance with all financial guidelines
  • Maintain a filing system in accordance with
    UJCC guidelines.
  • Prepare the journal vouchers, which refer to
    the cashier’s activities: journal vouchers for payments and receipts
  • Support the Operational Accountant in
    preparation and follow up of budgets for UJCC projects and programmes.
  • Ensure that all bookings in cash-books are
    done on a daily basis for all undertakings and in strict compliance with
    guidelines to include advances and pre-payments.
  • Assist the Operations Accountant to prepare
    the monthly staff payroll ensuring that all statutory deductions have been
    made and remitted to the relevant bodies. In addition ensure that salary
    advances are recovered on schedule.
  • Creates spreadsheets to enable easy cash /
    required documents handling for UJCC projects and programmes.
  • Provides documentation required by Auditor
    and/or Donors on various financial undertakings of UJCC.
  • Actively participate when called upon during
    external audits of Council’s books.
  • Make sure that all cash and cheques received
    by the Council are receipted and promptly deposited in the Bank
  • Participate in the preparation of final
    Accounts ready for external Audit.
  • Keep the fuel order book and prepare fuel
    orders based on approved fuel requisition forms.
  • Maintain a schedule for payment of utilities
    and standing orders for UJCC undertakings.
  • Promote UJCC’s corporate and ecumenical image
    and status.
  • Perform other duties that may be assigned by
    the Operations Accountant.
Qualifications, Skills and Experience:  
  • The ideal candidate should have at least five
    years’ experience working in Accounts Department with minimum supervision.
  • Knowledge of TALLY Accounting System is a must. 
N.B: The successful candidate must be ready to start
work immediately after the interview. 
How to Apply:  
candidates must attach copies of all testimonials e.g degree certificate,
professional certificates, all in Accounting.
applicant must attach a letter of recommendation from the mother Church where
he/she attends.  The letter should be
signed by the Parish Priest concerned.
three names of referees including your previous supervisors.
address your Application to:
Joint Christian Council      
1554, Block 15, Gogonya Bypass
– Nsambya East Zone
Box 30154, Kampala. Uganda
to: /
Deadline:  5th August
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