Administrative Assistant UN Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:          Administrative Assistant
Organization: United Nations Organisation Stabilization Mission
in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/ESB/LL/001/07-2016
Reports to: Chief of Unit
Grade: GS-5
About US:
the signing of the Lusaka Ceasefire Agreement in July 1999 between the
Democratic Republic of the Congo (DRC) and five regional States (Angola,
Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council
established the United Nations Organization Mission in the Democratic Republic
of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to
plan for the observation of the ceasefire and disengagement of forces and
maintain liaison with all parties to the Ceasefire Agreement. Later in a series
of resolutions, the Council expanded the mandate of MONUC to the supervision of
the implementation of the Ceasefire Agreement and assigned multiple related
additional tasks.
Key Duties and Responsibilities: Within delegated authority, the
Administrative Assistant will carry out the following duties:
  • Acts as the Administrative Assistant in the
    Aviation Safety office.
  • Provides administrative and semi-technical
    support to the Aviation Safety officers by obtaining background data,
    preparing reports and maintaining technical and administrative files.
  • Responsible for notifying Aviation Safety
    staff when changes to directives relating to accidents, incidents,
    Operator performance, aircrew qualifications and experience are
    implemented to ensure the latest information is available to everyone.
  • The jobholder researches, writes, and types
    non-technical and routine technical correspondence. Assists in composing
    complex technical correspondence.
  • Maintains, reviews, and revises formal
    letters at the request of the aviation safety officers in accordance
    United Nations Aviation Safety manual guidelines and procedures.
  • Maintain an online calendar of significant
    events and monitor deadlines for specific actions.
  • The incumbent will prepare and submit operational
    reports and related statistical data.
  • Prepares, reviews and distributes safety
    awareness and promotional material.
  • Prepares, composes, drafts and publishes
    safety information and posters.
  • Publish monthly aviation safety journals.
  • Update and maintain database of all aircrew
    in Mission and share important safety information.
  • Performs any other related duties as
Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations
    Organisation Stabilization Mission in the Democratic Republic of the Congo
    (MONUSCO) Administrative Assistant job opportunity should have completed a
    High School Diploma. Possession of a Diploma in computer science, graphics
    design or other relevant field is desirable.
  • At least five years working experience is
  • Two years’ experience in electronic
    publishing of promotional material and information is desirable.
  • Knowledge of aviation technical terms and operations is desirable.
  • Proven ability to assimilate and understand
    technical aviation terms;
  • Ability to draft and publish Aviation Safety
    posters and magazines.
  • A demonstrable capability to utilize
    electronic data processing equipment;
  • Demonstrated ability to transcribe data in an
    accurate and speedy manner;
  • Languages: Fluency in oral and written English
    is required.
Personal Competencies:
  • Professionalism: Good knowledge of all forms of
    publication activities; thorough knowledge of information management sysem
    requirements; ability to work independently in managing difficult
    situations; proven analytical and evaluative skills; shows pride in work
    and in achievements; observing deadlines and achieving results; and
    ability to remain calm in stressful situations.
  • Teamwork: Work collaboratively with colleagues
    to achieve organizational goals; willingness to learn from others, ability
    to develop and maintain effective work relationships with supervisors and
    colleagues, shares credit for team accomplishments and accepts joint
    responsibility for team shortcomings.
  • Communication: Good interpersonal skills, speaks
    and writes clearly and effectively, listens to others, correctly
    interprets messages from others and responds appropriately, exhibits two
    way communication; and tailors language, tone, style and format to match
    audience and demonstrate openness in sharing information and keeping
    people informed.
NB: The United Nations does not charge a fee at any
stage of the recruitment process (application, interview meeting, processing,
or training). The United Nations does not concern itself with information on
applicants’ bank accounts. Women are strongly encouraged to apply.
How to Apply:
suitably qualified and interested Ugandan candidates should send their
applications the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should
    be signed
  • Proof of required academic certificates i.e.
    Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
applicants with the completed documents are strongly encouraged to apply via
e-mail and must include the Vacancy Announcement Number (check beginning of
this advert) and Job Title to:
Deadline: 5th August 2016
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