USAID Finance Assistant Job Placement – University Research Co., LLC (URC)

Job Title:    Finance Assistant
Organisation: University Research Co., LLC (URC)
Project Name: USAID Applying Science to Strengthen and Improve
Systems (ASSIST) Project
Duty Station: Kampala, Uganda
Reports to: Finance Officer
About US:
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
About USAID ASSIST Project:
USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is a
five-year cooperative agreement (October 2012-September 2017) awarded to
University Research Co., LLC and is dedicated to improving health, population
and nutrition services through technical support to service delivery
institutions, country Ministries of Health, USAID country missions, and
cooperating agencies.
Job Summary:  The Finance
Assistant will work closely with other members of the finance team to provide accounting
support to ASSIST Uganda Staff and other partners with the overall aim of
ensuring smooth functioning of operations and project activities. The incumbent
also plays a general role of supporting project, Administration, Finance
Key Duties and Responsibilities: 
  • Verify payment documentation for accuracy and
    completeness before posting to QBs.
  • Manage petty cash accounts, including
    ensuring the maintenance of an appropriate level of petty cash in safe
  • In charge of the preparation and continuously
    update the vendor tracker as per guidelines/ requirements by Contracts
  • Work closely with the finance team, ensure
    that all costs in the project adhere to USAID/URC regulations, and are
    allowable, reasonable and allocable.
  • Support the Finance Officer in addressing all
    monthly field report review comments from home office including providing
    feedback for missing vouchers and outstanding information following review
    of payment documentation.
  • Ensure all financial documents, journals and
    payment vouchers are filed in a timely manner.
  • Preparation of monthly payment vouchers and
    accountability journals for review before the Finance Manager sends to the
    home office as per policy.
  • Offer support in the maintenance of a proper
    filing system for all financial reports, and other finance documentation.
  • Receipt of hotel invoices from the admin
    department and ensure completeness and timely reconciliation of the same
    with their respective accountabilities before payment is affected.
  • Work in close collaboration with the program
    team to ensure that all the necessary support documentation and information
    is obtained for direct payment of various teams we work with in the field.
  • Liaise with the operations department to
    ensure timely receipt, reconciliation and payment of telephone, internet
    and modem bills
  • Work closely with the operations department
    to ensure receipt of invoices and necessary support documentation for
    timely payment of vendors.
  • Support the Finance Officer in gathering
    information and documentation required in preparing tax reports.
  • Prepare and maintain a tracking log of all
    documents received in and released from finance department.
  • Perform any other project related task
    assigned by the supervisor, Finance Manager and/ or Chief of Party.
Qualifications, Skills and Experience: 
  • The ideal candidate should preferably hold a Bachelor’s
    degree or its equivalent from a recognised University with an Accounting
    or Finance bias.
  • A minimum of two years’ experience with an
    NGO in Accountancy & Financial Management.
  • Good Understanding of Accounts/Finance donor
  • Impeccable level of integrity.
  • Computer literacy i.e. working knowledge of
    Quick Books is added advantage.
How to Apply:
suitably qualified and interested candidates should send application letters,
updated CVs, and relevant academic documents as well as names and contact
information for three professional references and day time contact numbers to:
Human Resource Officer- USAID ASSIST Project,
Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
Box 28745, Kampala, Uganda.
E-mail to:
Deadline: 5th August 2016
NB: Please indicate the position in the subject if
you are sending electronically. Applications will be shortlisted as they come
in and only shortlisted candidates will be contacted.
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