Job Title: Finance Assistant
Organisation: University Research Co., LLC (URC)
Project Name: USAID Applying Science to Strengthen and Improve
Systems (ASSIST) Project
Systems (ASSIST) Project
Duty Station: Kampala, Uganda
Reports to: Finance Officer
About US:
University
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
Research Co., LLC (URC) is a global company dedicated to improving the quality
of health care, social services, and health education worldwide. With a
non-profit affiliate, the Center for Human Services (CHS), URC manages projects
in over 45 countries, including the United States.
About USAID ASSIST Project:
The
USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is a
five-year cooperative agreement (October 2012-September 2017) awarded to
University Research Co., LLC and is dedicated to improving health, population
and nutrition services through technical support to service delivery
institutions, country Ministries of Health, USAID country missions, and
cooperating agencies.
USAID Applying Science to Strengthen and Improve Systems (ASSIST) Project is a
five-year cooperative agreement (October 2012-September 2017) awarded to
University Research Co., LLC and is dedicated to improving health, population
and nutrition services through technical support to service delivery
institutions, country Ministries of Health, USAID country missions, and
cooperating agencies.
Job Summary: The Finance
Assistant will work closely with other members of the finance team to provide accounting
support to ASSIST Uganda Staff and other partners with the overall aim of
ensuring smooth functioning of operations and project activities. The incumbent
also plays a general role of supporting project, Administration, Finance
functions.
Assistant will work closely with other members of the finance team to provide accounting
support to ASSIST Uganda Staff and other partners with the overall aim of
ensuring smooth functioning of operations and project activities. The incumbent
also plays a general role of supporting project, Administration, Finance
functions.
Key Duties and Responsibilities:
- Verify payment documentation for accuracy and
completeness before posting to QBs. - Manage petty cash accounts, including
ensuring the maintenance of an appropriate level of petty cash in safe
deposit. - In charge of the preparation and continuously
update the vendor tracker as per guidelines/ requirements by Contracts
department. - Work closely with the finance team, ensure
that all costs in the project adhere to USAID/URC regulations, and are
allowable, reasonable and allocable. - Support the Finance Officer in addressing all
monthly field report review comments from home office including providing
feedback for missing vouchers and outstanding information following review
of payment documentation. - Ensure all financial documents, journals and
payment vouchers are filed in a timely manner. - Preparation of monthly payment vouchers and
accountability journals for review before the Finance Manager sends to the
home office as per policy. - Offer support in the maintenance of a proper
filing system for all financial reports, and other finance documentation. - Receipt of hotel invoices from the admin
department and ensure completeness and timely reconciliation of the same
with their respective accountabilities before payment is affected. - Work in close collaboration with the program
team to ensure that all the necessary support documentation and information
is obtained for direct payment of various teams we work with in the field. - Liaise with the operations department to
ensure timely receipt, reconciliation and payment of telephone, internet
and modem bills - Work closely with the operations department
to ensure receipt of invoices and necessary support documentation for
timely payment of vendors. - Support the Finance Officer in gathering
information and documentation required in preparing tax reports. - Prepare and maintain a tracking log of all
documents received in and released from finance department. - Perform any other project related task
assigned by the supervisor, Finance Manager and/ or Chief of Party.
Qualifications, Skills and Experience:
- The ideal candidate should preferably hold a Bachelor’s
degree or its equivalent from a recognised University with an Accounting
or Finance bias. - A minimum of two years’ experience with an
NGO in Accountancy & Financial Management. - Good Understanding of Accounts/Finance donor
requirements. - Impeccable level of integrity.
- Computer literacy i.e. working knowledge of
Quick Books is added advantage.
How to Apply:
All
suitably qualified and interested candidates should send application letters,
updated CVs, and relevant academic documents as well as names and contact
information for three professional references and day time contact numbers to:
suitably qualified and interested candidates should send application letters,
updated CVs, and relevant academic documents as well as names and contact
information for three professional references and day time contact numbers to:
The
Human Resource Officer- USAID ASSIST Project,
Human Resource Officer- USAID ASSIST Project,
University
Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
Research Co., LLC, Plot 40, Ntinda II Road, Naguru,
P.O.
Box 28745, Kampala, Uganda.
Box 28745, Kampala, Uganda.
E-mail to: [email protected]
Deadline: 5th August 2016
NB: Please indicate the position in the subject if
you are sending electronically. Applications will be shortlisted as they come
in and only shortlisted candidates will be contacted.
you are sending electronically. Applications will be shortlisted as they come
in and only shortlisted candidates will be contacted.
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or find us on our facebook page https://www.facebook.com/UgandanJobline