The Ugandan Jobline

• Maintain the Head Office financial management
  systems and records in order to safeguard the assets and interest of the
  organization.
• The jobholder will adopt adequate controls
  over cash and bank to minimize the risk of fraud or misappropriation.
• Closely monitor all financial activities, and
  keep the FAO/FAD informed of all situations which have the potential for a
  negative impact on internal controls or financial management performance
• Support the Finance and Administration
  Officer (FAO) in the management of all financial administration of the
  Head Office and country program support in compliance with AIRD Finance
  and Procurement SOPs and all applicable laws, rules and regulations
• Record all financial transactions in
  QuickBooks in a timely manner
• The incumbent will prepare and submit monthly
  financial statements (including income statement, balance sheet accounts
  receivable and accounts payable,)
• Prepare monthly financial reports (budgets
  vs. actuals)
• Ensure expenses reports and bank
  reconciliations are submitted in a timely manner
• Prepare budget estimates and projections for
  the Head office
• Support the FAO in the administration of
  management fees (Overheads) due Head Office ensuring that these fees are
  correctly computed and same collected timely.
• Prepare and submit monthly, an updated report
  of the status of Head Office Income
• Keenly monitor cash flow and reconcile cash
  accounts to maintain appropriate balance.
• Ensure that all financial transactions are
  compliant with AIRD SOPs and any applicable laws and regulations.
• Process disbursement documents and ensure
  bills are paid on time
• Assist the FAO with payroll administration
• Support the supervisor with all banking
  operations
• Maintain filing system for account related
  documents.
• Ensure that all procurements follow proper
  procedures as defined by the Procurements SOP
• Ensure that statutory deductions, social
  security and taxes are correctly computed and paid to the relevant
  statutory authority timely as the law requires
• Maintain a fixed assets register
• Perform any other duties as may be assigned
  by management

• The ideal candidate should preferably hold a bachelor’s
  degree in a relevant field and/or Level 1 of CPAU/ equivalent professional
  accounting certificate
• At least three years’ experience working in
  Finance and Accounting
• People oriented and results driven
• Demonstrated ability to prioritize tasks and
  work well under pressure
• Computer literacy i.e. proficiency in the use
  QuickBooks Accounting Software
• Experience working with international
  development partners, international nongovernmental organizations (INGOs)
  and donors (in particular UNHCR experience) is an asset.
• Excellent writing skills in English
• Behave Ethically: Understand ethical behaviour and
  practices, and ensure that own behaviour and the behaviour of others is
  consistent with these standards and aligns with the values of the
  organization
• Build Relationships: Establish and maintain positive
  working relationships with others, both internally and externally, to
  achieve the goals of the organization
• Communicate Effectively: Speak, listen and write in a clear,
  thorough and timely manner using appropriate and effective communication
  tools and techniques
• Foster Teamwork: Work cooperatively and effectively
  with others to set goals, resolve problems, and make decisions that
  enhance organizational effectiveness
• Organize: Set priorities, develop a work
  schedule, monitor progress towards goals, and track details, data,
  information and activities
• Solve Problems: Assess problem situations to
  identify causes, gather and process relevant information, generate
  possible solutions, and make recommendations and/or resolve the problem
• Languages: Must be fluent in English (written
  and spoken); French an asset.

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