UNHCR Project National Finance Officer NGO Jobs – African Initiatives for Relief and Development (AIRD)

Organisation: African Initiatives for Relief and Development
(AIRD)
Funding Source: United Nations High Commissioner for Refugees
(UNHCR)
Duty Station: Kampala, Uganda
Reports to: Finance and Administration Officer (FAO)
About US:
African
Initiatives for Relief and Development (AIRD) is a non-governmental,
non-political, non-religious and non-profit making organization with the main
aim of protecting and seeking durable solutions for Refugees and IDPs in Africa
in partnership with UNHCR, the UN refugee agency.
Job Summary: The National Finance Officer will have the overall
responsibility for assisting the FAO in the financial management of the Head
office and financial administration support to the country program offices.
Key Duties and Responsibilities:  
  • Maintain the Head Office financial management
    systems and records in order to safeguard the assets and interest of the
    organization.
  • The jobholder will adopt adequate controls
    over cash and bank to minimize the risk of fraud or misappropriation.
  • Closely monitor all financial activities, and
    keep the FAO/FAD informed of all situations which have the potential for a
    negative impact on internal controls or financial management performance
  • Support the Finance and Administration
    Officer (FAO) in the management of all financial administration of the
    Head Office and country program support in compliance with AIRD Finance
    and Procurement SOPs and all applicable laws, rules and regulations
  • Record all financial transactions in
    QuickBooks in a timely manner
  • The incumbent will prepare and submit monthly
    financial statements (including income statement, balance sheet accounts
    receivable and accounts payable,)
  • Prepare monthly financial reports (budgets
    vs. actuals)
  • Ensure expenses reports and bank
    reconciliations are submitted in a timely manner
  • Prepare budget estimates and projections for
    the Head office
  • Support the FAO in the administration of
    management fees (Overheads) due Head Office ensuring that these fees are
    correctly computed and same collected timely.
  • Prepare and submit monthly, an updated report
    of the status of Head Office Income
  • Keenly monitor cash flow and reconcile cash
    accounts to maintain appropriate balance.
  • Ensure that all financial transactions are
    compliant with AIRD SOPs and any applicable laws and regulations.
  • Process disbursement documents and ensure
    bills are paid on time
  • Assist the FAO with payroll administration
  • Support the supervisor with all banking
    operations
  • Maintain filing system for account related
    documents.
  • Ensure that all procurements follow proper
    procedures as defined by the Procurements SOP
  • Ensure that statutory deductions, social
    security and taxes are correctly computed and paid to the relevant
    statutory authority timely as the law requires
  • Maintain a fixed assets register
  • Perform any other duties as may be assigned
    by management
Qualifications, Skills and Experience:  
  • The ideal candidate should preferably hold a bachelor’s
    degree in a relevant field and/or Level 1 of CPAU/ equivalent professional
    accounting certificate
  • At least three years’ experience working in
    Finance and Accounting
  • People oriented and results driven
  • Demonstrated ability to prioritize tasks and
    work well under pressure
  • Computer literacy i.e. proficiency in the use
    QuickBooks Accounting Software
  • Experience working with international
    development partners, international nongovernmental organizations (INGOs)
    and donors (in particular UNHCR experience) is an asset.
  • Excellent writing skills in English
  • Behave Ethically: Understand ethical behaviour and
    practices, and ensure that own behaviour and the behaviour of others is
    consistent with these standards and aligns with the values of the
    organization
  • Build Relationships: Establish and maintain positive
    working relationships with others, both internally and externally, to
    achieve the goals of the organization
  • Communicate Effectively: Speak, listen and write in a clear,
    thorough and timely manner using appropriate and effective communication
    tools and techniques
  • Foster Teamwork: Work cooperatively and effectively
    with others to set goals, resolve problems, and make decisions that
    enhance organizational effectiveness
  • Organize: Set priorities, develop a work
    schedule, monitor progress towards goals, and track details, data,
    information and activities
  • Solve Problems: Assess problem situations to
    identify causes, gather and process relevant information, generate
    possible solutions, and make recommendations and/or resolve the problem
  • Languages: Must be fluent in English (written
    and spoken); French an asset.
How to Apply: 
All
suitably qualified and interested candidates must send an application letter
stating qualifications and experience, and their suitability for the position,
together with latest updated C.V. by email to hr@airdinternational.org
Deadline: 29th July, 2016
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