Job Title: Program Officer
Organisation: African Initiatives for Relief and Development
(AIRD)
(AIRD)
Funding Source: United Nations High Commissioner for Refugees
(UNHCR)
(UNHCR)
Duty Station: Kampala, Uganda
Reports to: Country Director
About US:
African
Initiatives for Relief and Development (AIRD) is a non-governmental,
non-political, non-religious and non-profit making organization with the main
aim of protecting and seeking durable solutions for Refugees and IDPs in Africa
in partnership with UNHCR, the UN refugee agency.
Initiatives for Relief and Development (AIRD) is a non-governmental,
non-political, non-religious and non-profit making organization with the main
aim of protecting and seeking durable solutions for Refugees and IDPs in Africa
in partnership with UNHCR, the UN refugee agency.
Job Summary: The Program Officer will lead members of the
project management team by contributing to the discussion of budget
formulation, reporting formats and other project issues of common concern.
project management team by contributing to the discussion of budget
formulation, reporting formats and other project issues of common concern.
Key Duties and Responsibilities:
- In charge of monitoring the project liquidity
through the finance department in accordance with project guidelines - Responsible for monitoring all programs under
the project and ensuring they all run in accordance with project
guidelines, through the department heads - Participating in contract awarding processes
and making supervisory visits to the field whenever necessary - Coordinate internal resources and third
parties/vendors for the execution of projects - Ensure that all projects are delivered
on-time, within scope and within budget - Offer support in the definition of project
scope and objectives, involving all partners and ensuring technical
feasibility - Ensure resource availability and allocation
- Develop a detailed project plan to monitor
and track progress - Manage changes to the project scope, project
schedule, and project costs using appropriate verification techniques - Measure project performance using appropriate
tools and techniques - Report and escalate to management as needed
- Successfully manage the relationship with the
client and all stakeholders - Carry out risk management to minimize project
risks - Build, strengthen and maintain relationships
with third parties/vendors - Create and maintain comprehensive project
documentation - Take all necessary measures to motivate
staffs and build strong team spirit at all levels. - Develop and maintain good relationships with
all partners and potential donors in the area of operation - Participate in preparation of Country
Operations Plans - Support the Country Program Director build a
strong and functional participatory management team - Adhere to all regulations, instructions and
observe guidelines, orientations, systems, procedures forms & formats
of the AIRD Standard Operating Procedures - Ensure all UNHCR policies as stipulated in
the sub agreement are adhered to at all times by all staff - Abide by all government regulations /policies
as per the sub agreement - Ensure that management is made aware of any
issues that UNHCR may have communicated with regard to the project
operations & reporting, so that timely action may be taken
Qualifications, Skills and Experience:
- The applicant must hold a bachelor’s degree
and/or post graduate degree in a relevant field - A minimum of four to seven years of practical
experience in humanitarian response - Previous experience working with
international development partners, international nongovernmental
organization (INGOs) and donors (in particular UNHCR experience) is an
asset - Familiarity with the humanitarian reform
process - Proven skills in networking and relationship
building - Strong analytical and information gathering
skills - Cultural sensitivity
- Grant writing experienced desired
- Significant work experience with a non-profit
sector - Excellent communication skills (oral and
written) in English - Proficiency to use MS Office suite of
applications and other IT systems - Ability to write clearly articulate
proposals, reports, and correspondence - Strong analytical, communication and problem
solving skills is necessary along with capacity to identify and articulate
potential problems and provide possible solutions in concise and clear
manner - Fluent in English, French is desirable
Personal Characteristics: The Program Officer should demonstrate
competence in some or all of the following:
competence in some or all of the following:
- Behave Ethically: Understand ethical behaviour and
practices, and ensure that own behaviour and the behaviour of others is
consistent with these standards and aligns with the values of the
organization - Build Relationships: Establish and maintain positive working
relationships with others, both internally and externally, to achieve the
goals of the organization - Communicate Effectively: Speak, listen and write in a clear,
thorough and timely manner using appropriate and effective communication
tools and techniques - Creativity/Innovation: Develop new and unique ways to
improve operations of the organization and to create new opportunities - Focus on Donor Needs: Anticipate, understand, and respond
to the needs of internal and external donors to meet or exceed their
expectations within the organizational parameters - Foster Teamwork: Work cooperatively and effectively
with others to set goals, resolve problems, and make decisions that
enhance organizational effectiveness - Lead: Positively influence others to achieve results
that are in the best interest of the organization - Make Decisions: Assess situations to determine the
importance, urgency and risks, and make clear decisions which are timely
and in the best interests of the organization as authorized - Organize: Set priorities, develop a work
schedule, monitor progress towards goals, and track details, data,
information and activities - Solve Problems: Assess problem situations to
identify causes, gather and process relevant information, generate
possible solutions, and make recommendations and/or resolve the problem - Ensuring value for money i.e. program/project
monitoring - Ability to work under hardship environment
and with minimum supervision - Willingness to travel as necessary, work the
required schedule, work at different locations as required
How to Apply:
All
suitably qualified and interested candidates must send an application letter
stating qualifications and experience, and their suitability for the position,
together with latest updated C.V. by email to [email protected]
suitably qualified and interested candidates must send an application letter
stating qualifications and experience, and their suitability for the position,
together with latest updated C.V. by email to [email protected]
Deadline: 16th July, 2016
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