The Ugandan Jobline

• Purchase office supplies and services
  including sourcing quotations using Request for Quotation form, preparing
  vendor selection sheets analyses, local purchase orders and verifying
  deliveries, quality of goods and invoices.
• The incumbent will receive and track approved
  purchase requests for procurement of goods and services. Verifying
  Purchase Request forms by requestors to ensure that requirements and
  specifications of goods/services are indicated and authorized signatory
  for approval is obtained.
• Keenly verify if Purchase Request contains a
  restricted or ineligible good/service by checking the USAID Restricted and
  Ineligible Goods.
• Identify vendors for goods and services for
  MSH use and documenting procurement processes and decisions
• Determine price reasonableness and prepare
  offer analysis,
• Deliver purchase orders for supply and
  receipt of goods
• Ensure that actions are governed by the
  highest standards of personal and business conduct as stipulated in the
  Procurement Policy Guidelines.
• Support documentation of procurement
  processes as required and staff trainings /update refresher training in
  procurement standards and processes

• Maintain and update Purchase Order log,
  follow up deliveries and provide regular updates on status of procurements
• File all purchase documents for easy
  reference including copies of purchase request, quotations, purchase
  orders, delivery notes and invoices in the Procurement file.

• Arrange for the collection and delivery of
  purchased goods, receive invoices from suppliers and ensure proper
  documentation for payment processing.
• Inform supervisor about discrepancies or if
  goods purchased are not of routine nature

• Actively contribute to maintaining teamwork,
  discipline sound work relationships and productivity.
• Receive invoices, review for accuracy and
  satisfactory delivery approvals. Verify tax certificates from vendors
  before payment is made.
• Receive and review shipping documents to
  ensure that bank, insurance, shipping, customs and other formalities
  necessary for import are completed. Coordinate customs clearance as
  needed.
• Perform other duties as may be assigned from
  time-to-time.

• The applicant for the Senior Procurement
  Specialist vacancy must hold a Degree in Procurement, Public/Business
  Administration or other relevant training
• At least three to five years of procurement
  experience.
• Strong computer skills, Experience with
  Microsoft Office, presentation software, and e-mail and Internet packages.
• Excellent organisational skills, attention to
  detail, and ability to work under time constraints and meet deadlines, and
  to work independently and take initiative.
• Excellent interpersonal /intergroup skills
• Show commitment to uphold high standards of
  moral and ethical business practices.
• Written and spoken proficiency in English.

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