The Ugandan Jobline

• Ensuring that frontline staffs visit each
  Sponsored Child at least once a year and complete a home visit report.
• Making deliberate effort to target Sponsored
  Children and their families to benefit from Plan International Uganda
  programmes with specific emphasis on activities delivered by partners.
• Following up on children who have been
  reported as not healthy and/or not attending school and take appropriate
  action.
• Planning, budgeting and mobilising resources
  to ensure that every community where sponsored children live benefits from
  Plan International Uganda programme every year
• Using sponsorship data generated during home
  visits, annual interviews and consultations to inform programming.
• Overseeing that the frontline staff hold at
  least one meeting every year to inform families of Plan International
  Uganda’s programmes and invite them to participate in them.
• Leads the frontline and sponsorship staff to
  properly manage caseloads and enrol new sponsored children
• Supervises enrolments to ensure only eligible
  families are enrolled-house to house and that staff follow the localised
  enrolment criteria.
• Documents enrolment and other phase in and
  phase out processes.

• That all Sponsorship Children cancellations
  resulting from dual sponsorship and non-cooperation reasons are approved
  by the Country Director before they are processed.
• All cancellations are verified and those for
  relocation are followed up at least twice before being effected.
• All cancellation memos for assigned children
  are reviewed and signed before being sent to Sponsorship Support Manager
  for final review.

• Supervising frontline and sponsorship staff
  to deliver the Welcome Letter in 21 days, responses in 35 days, Sponsored
  Child Updates in 12 months and Farewell Letters at graduation.
• Following up on the delivery of the weekly
  25% on communications by both frontline and sponsorship staff.
• Reviewing a sample of Sponsored Child Updates
  and Sponsored Child Introductions for accuracy and completeness, Sponsored
  Child letters for dialogue worthiness, authorship and appropriateness on a
  monthly basis.
• Verifying a sample of children reported to be
  absent from their communities
• Overseeing that sensitive gifts are delivered
  by the Community Development Facilitators (CDFs) and photos of Sponsored
  Child taken while receiving the gift.
• Coordinating National Office inquiries to
  ensure quality and timely response.

• Provides leadership in the production of area
  documents (Program Unit Overviews, Updates, Cancellation/graduation memo
  for sponsored children)
• Provides leadership in promoting programme
  and sponsorship alignment/ integration
• Participates in internal and external peer
  reviews.

• Prepares annual budget for the Programme Unit
  and regular budget review.
• Prepares and manages the Annual Plan to
  provide a good fit with the principles and pillars of Child Centred
  Community Development (CCCD) / Rights Based Programme (RBA) and is aligned
  to the global, regional and country priorities.
• Reviews and authorises project outlines to
  reflect good practice and value for money and approves within financial
  limits.
• Plans for quarterly reflections, project
  reporting and documentation and ensures action learning is on-going.
• Coordinates the preparation of community
  development plans/ area updates in the communities (parishes) in a highly
  participatory manner.
• Lobbies for inclusion of community
  development priorities in the sub-county development plans.
• Promotes and facilitates community leadership
  and active participation of stakeholders in project design and planning,
  in particular the participation of women, children, youth and other
  marginalised groups.
• Coordinates with local government to ensure
  Plan International Uganda’s targets and annual budgets are taken into
  account by the sub-county / district development plans.
• Coordinates project planning meetings with
  partners and key stakeholders.
• Conducts effective social mapping, wealth
  ranking and gender to identify and include the most marginalised and
  vulnerable segments of communities.

• Programme Implementation
• Supports achievement of the annual plans
  targets and objectives
• Oversees the effective application of CCCD as
  Plan International Uganda’s human rights-based approach
• Oversees implementation schedules as per the
  Annual Plan, and makes adjustments as needed.
• Reviews and authorises Project Outline
  modifications and Project Completion
• Reports as appropriate and within financial
  limits and in accordance to the Operations Manual.
• Monitoring and proper documentation of
  projects and country programmes
• Supports the Programme Unit Manager to plan
  and conduct baseline studies for all projects with clear indicators for
  monitoring progress.
• Supports the Programme Unit Manager to
  develop clear Monitoring & Evaluation plans for all projects.
• Monitors project progress reports, including
  SAP reports for informed decision-making.
• Conducts field monitoring, documentation and
  follow up on partners’ activities.
• Coordinates quarterly partner/stakeholder
  meetings to review progress and coordinate agreed upon action plans.
• Conducts regular field monitoring of
  programmes and projects, PO logs, Project Cost Control sheets, and takes
  appropriate corrective actions.
• Tracks grants implementation and ensures
  projects achieve targets and regular (quality) reports are submitted on
  schedule.
• Coordinates project evaluations and share
  findings and takes appropriate corrective actions.
• Contributes to Plan International Uganda’s
  Programme Quality Enhancement efforts by implementing actions at the
  Programme Unit level
• Grants and Local Resource Mobilisation
• Facilitates preparation of concept papers and
  grants proposals in line with the Country Strategic Plan.
• Tracks grants, reviews grants POs and
  consolidates grants reports to cope with the considerable increase in
  grants portfolio that calls for additional efforts in grant management.
• Provides leadership and support to local
  resource mobilisation initiatives within communities.

• Coordinates key department heads in the
  district.
• Participates actively in the district budget
  conference meetings.
• Participates proactively in the review and
  planning meetings with community level structures and CSO partners.
• Manages partner project monitoring reports in
  relation to POs, filing and SAP requirements.
• Contributes to the appraisal and approval
  process of project proposals/plans of partners and ensure that funds for
  the approved plans are secured and disbursed on a timely basis
• Maintains good relations, planning and
  coordination between Plan International Uganda and other development
  partners in the district.
• Facilitates partners to carry out
  organisational self-assessments (OSAs)/due diligence, and support
  initiatives to develop partner capacity where required.

• Takes advantage of/creates opportunities for
  advocacy and lobbying on behalf of children.
• Develops the capacity of children/families to
  advocate and lobby on their own behalf.
• Contributes regularly to development
  education by documenting and producing relevant articles for production.

• Supports staff (supervisees) to develop clear
  individual accountability plans and facilitates quarterly and Annual Appraisal
  of staff performance.
• Coaches, mentors and counsels staff.
• Facilitates teamwork among staff by creating
  a conducive working environment and providing solid leadership and
  management.
• Represents the Programme Unit Manager in
  official meetings with the district/sub-county and civil society partners
  and other stake holders.
• Protects and promotes positive image through
  social responsibility and supporting the needy by virtue of Programme and
  Sponsorship Coordinator position.
• Observes Terms and Conditions of Employment
  and Code of Conduct

• Ability to rationalise and make quick
  decisions.
• Ability to prioritise work effectively for
  execution with limited resources.
• Trouble shooting on programmatic issues and
  able to fix them in consultation with Country Management Team (CMT) and
  Programme Support Team (PST) when needed
• Ability to fix inconsistence in sponsorship
  communications – ensure that Sponsorship inquiries are responded to and
  any unannounced sponsor visits are managed well.
• Managing staff issues at field level – e.g.
  staff conflicts, misconduct in accordance with T&Cs of service and be
  able to seek timely support from CMT.

• Facilitation, negotiation, motivation, team
  building and management skills
• Programme Unit Manager- Programme management
  and operational issues, delivery of sponsorship commitments, Human
  Resource Management (High).
• Other Programme Unit Managers and
  Programme-Sponsorship Coordinators– programme/sponsorship consultations
  and synergies (medium)
• CMT members- for policies issues and
  enforcement, fundraising, recruitments & appointments (Medium)
• Programme Operations Manager – programme
  management, annual plan implementation and operational issues (High
  contact )
• Sponsorship Support Manager- Delivery of
  sponsorship commitments (programme-sponsorship alignment), timeliness and
  quality of sponsorship communications (High Contact).
• Public Relations Manager – support on media
  involvement in Plan International Uganda interventions, and other
  communication related support (medium)
• Technical Specialists – Technical inputs to
  thematic programme issues (medium)
• Country Office Coordinators- Technical input
  on programmatic issues (Medium)
• Monitoring and Documentation Coordinators, –
  Programme reviews / reflections, evaluations, documentation of key lessons
  and best practices, compilation of reports (High)
• Programme Units staff – programme development
  ( design, implementation, monitoring / evaluations)
• Procurement and Administration Coordinators –
  seek project related administrative, logistics and procurements (Medium)
• Programme Finance Manager – Review of
  financial documents in relation to project outlines, financial reports
  (High)
• HR, – staff performances / appraisals,
  management of staff leaves, medical insurance and Group insurance (Low)

• The applicant should hold a Bachelor’s degree
  in Social Sciences, Development Studies or other Humanities.
• At least three years’ experience in
  development work and supervisory role.
• Broad understanding and appreciation of regional
  and national development issues plus the local context.
• Better conceptualisation and application of
  child programming approaches especially CCCD.
• Excellent practical knowledge on rights based
  programming and human rights
• Previous experience in working through
  partnerships
• Excellent leadership skills
• Project management skills.
• Strong planning and organizational skills.
• Good facilitation and negotiation skills.
• Good administrative and communication skills.
• Good report writing skills
• Exhibit high level of integrity, honest and
  easily approachable
• Strong analytical and logical ability, works
  collaboratively, listening, communication and coaching skills
• High levels of humility and respect for
  others
• Results oriented and focused
• Self-initiative and team player

Related Jobs