IFAD PRELNOR Secretary/Receptionist Job Vacancies – Ministry of Local Government

Job Title:     Secretary/Receptionist
Organisation: Ministry of Local Government
Funding Source: International Fund for Agricultural Development
(IFAD)
Project Name: Project for Restoration of Livelihoods in the
Northern Region (PRELNOR)
Duty Station: Gulu, Uganda
About US:
The
Government of the Republic of Uganda has received a loan and a grant from the
International Fund for Agricultural Development (IFAD) to finance the Project
for Restoration of Livelihoods in the Northern Region (PRELNOR), and intends to
apply some of the proceeds to recruit staff to implement the project. PRELNOR
will cover the districts of Adjumani, Agago, Amuru, Gulu, Lamwo, Kitgum, Nwoya
and Pader.
About PRELNOR Project:
The
overall goal of the PRELNOR is: Increased income, food security and reduced
vulnerability of poor rural households in the project area. This will be
through increased sustainable production, productivity and climate resilience
of smallholder farmers with increased and profitable access to domestic and
export markets.
Key Duties and Responsibilities: 
  • The Secretary/Receptionist will be providing
    secretarial and administrative support to the Project;
  • Receiving visitors and attending front office
    inquiries;
  • The incumbent will also be eeceiving incoming
    mails, record sand route it to the Programme Coordinator for action.
  • Receiving incoming calls, respond to
    telephone inquiries and provide information as first point of contact;
  • Typing letters, documents and reports;
  • Ensure the functionality of office equipment,
    telephones, fax and photocopier
  • Support the Administrative officer with the
    Mail and Record Management System: and
Qualifications, Skills and Experience:
  • The ideal candidate should preferably hold an
    Honours Degree in Secretarial and Information Management from a recognised
    University/Institution.
  • Hold a certificate in office practice will be
    an added advantage.
  • A minimum of five (5) years’ experience in
    Secretarial Duties and front office management in a busy and reputable
    institution, preferably a donor funded project.
  • Excellent communication skills;
  • Good telephone etiquette;
  • Good interpersonal relationship and dynamic
    team worker;
  • Excellent computer knowledge and comfortable
    with MS office applications;
  • Knowledge of Records Management System.
  • Ability to ensure a high degree of confidentiality
    in relation to office information and issues.
  • Fluent in spoken and written English
How to Apply:
All
suitably qualified and interested candidates should send their application
letter together with detailed curriculum vitae, copies of relevant academic and
professional transcript/ certificates, contact details of at least three
referees, one of which must have been a supervisor to the address below:
The
Permanent Secretary, Ministry of Local Government, Worker’s House, 5th
Floor, P.O. Box 7037 Kampala. Uganda
Deadline: 5th August, 2016
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