The Ugandan Jobline

• Manage the front desk and ensure that all the
  office callers are well attended to
• Ensure that the office environment is clean,
  safe, attractive and conducive at all times.
• Ensure that routine maintenance is carried
  out on the office premises.
• Line Manage Drivers, Janitor, and other
  support staff as may be required
• Maintain an up-to-date Asset register and
  ensure that all assets are engraved properly and well maintained. 
• Manage Staff Leave roster and ensure that all
  leave forms are appropriately approved and filled

• Follow all CECE policies, procedures, grant
  compliance and documentation requirements Preparing weekly petty cash
  reconciliation and cash counts as per CECE Policies and guidelines.
• In charge of capturing all cash and bank
  transactions for daily tracking and monitoring of cash movement and
  balances.
• Maintaining advance register for the office,
  tracking and making instant follow ups on outstanding staff advances in
  compliance with CECE advance policy.
• Support the FAO in preparing monthly Funds
  Request the and ensuring sufficient cash is available for the office
• Participate in annual budget preparation,
  Budget Variance Analysis and ensure that action points are implemented
  accordingly. 

• Assist in picking of invoices and purchasing
  of approved office items.
• Oversee the procurement of office stationery,
  sundries and other office and program supplies
• Supervise the vendors providing meals for
  staff, meetings and conferences
• Ensure orderly and effective store management
  and prepare quarterly stock reconciliation reports.

• Manage the movement of Office facilities and
  assets, including motor vehicles
• Ensure that all office facilities and
  equipment are in good working state.
• Prepare monthly fuel consumption reports and
  management of vehicles and motorcycles
• Organize logistical support for office staff
  for field activities

• Design appropriate chart of files and ensure
  effective filing and information management for Administrative and Finance
  documents.
• Keep inventory of all regular service
  providers of the organization.
• Circulate reports and communications to
  respective destination as may be required.
• Keep record of all incoming and outgoing
  mails and remittances.
• Attend to any other duties as may be assigned
  by the Supervisors from time to time.

• The applicant should preferably hold a Diploma
  or Degree in Business Administration, Accounting or a related field from a
  recognized University/Institution.
• Partial or full CPA /ACCA is an added
  advantage
• A minimum of two years’ experience in
  Finance, Accounts and Administration function in an NGO setting is
  preferred
• Proven ability in organizing and procurement,
  managing stores, front desk, and secretarial work. 
• Proven experience in human relations is
  required.  
• High level
  of stewardship, transparency and accountability
• Advanced computer skills in MS Office
  programs, particularly Excel and other accounting software experience is a
  MUST
• Good knowledge of financial management and accounting.
• Excellent analytical skills including
  attention to details are essential.
• Previous experience working with
  non-governmental and community based organizations.  
• The applicant must be highly reliable and
  independent, able to work with minimal supervision under pressure.
• Broad knowledge, understanding, appreciation
  and adherence to child protection issues/ policies

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