The Ugandan Jobline

• Administration:
• The Administrative Assistant will
  produce and distribute correspondence memos, letters, faxes and forms as
  required; develop and maintain the NMPDC contact list(s);
• Maintain office supplies by
  regularly checking stock to determine inventory levels; anticipating
  requirements; placing and expediting orders; verifying receipt; stocking
  items; delivering supplies to work stations;
• Ensure that the office premises –
  inside and outside are always kept clean; ensure that RLP facilities,
  equipment and utensils are safe, clean, and in usable condition at all
  times and also ensure security to the kitchen by ensuring that non-staff
  don’t access it without his/her permission.
• Reception:
• Will also answer and direct phone
  calls to the concerned persons;
• The incumbent will receive, direct
  and provide general support to visitors including responding to inquiries
  and ensure that all incoming and outgoing mails/parcels/correspondences
  are registered;
• Finance:
• Generate and submit requisitions to
  finance as required; disburse funds as approved and reconcile expense
  reports and accountabilities;
• Receive and keep all monies paid to
  the organisation for any services and ensure that the safe and all that
  is kept in it are secure at all times;
• Documentation and Archiving:  Support in maintain a filing system
  and securely archive all the administrative outputs in all forms and also
  assist other field staff with overflow work, including data entry and
  being a rapporteur as required;
• Logistics: Maintain equipment by conducting
  preventive maintenance and troubleshooting failures and coordinate repairs
  to office equipment as required;
• Others: Ensure that RLP’s rules and regulations are
  implemented with relevance to the activities as well as policies and
  procedures; participate in necessary meetings and reviews and perform any
  other tasks that may be identified or assigned. 

• The applicant for the Refugee Law Project
  (RLP) Administrative Assistant career placement should hold a Diploma in
  Business Studies, Social Work or Administration from a recognized
  institution
• A minimum of two years’ work experience as a
  Secretary/Receptionist
• Computer literacy applications i.e.
  proficiency in MS Word, Excel and Access
• Excellent interpersonal skills in a work
  environment or similar customer/client care situation
• Knowledge of any other local and/or any
  language used in refugee communities is an added advantage (Kitgum)

Related Jobs